The Action Plan for the 200708 DTRCS Awards by monkey6

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									The Action Plan for the 2007/08 DTRCS Awards

                                         DEPARTMENT OF TRANSPORT, ROADS AND COMMUNITY SAFETY
                                               2007/08 PUBLIC SERVICE EXCELLENCE AWARDS
Lead:
Activity needs urgent attention
Activity in good progress
Activity completed
Category F and G


                                                                       No. of
                                                         Completion   working   Responsible                            Status
Activity                                    Start date     date        days       person
                                                                                                  Completed on 21 April and submitted to
Draft Action plan                             14-Apr        21-Apr     5 days    KIM Consunting   Mmabatho
                                                                                                  Mmabatho requested extension of time until 30
                                                                                                  April. Completed on 09 May. Names are: Eva
                                                                                                  Kgang, Bogadi Mogoerane, Pam Hendricks, Betty
                                                                                  Mmabatho &      Mpele, Willie Molokele, Sello Molepo, Mandla
 Establish Project Team                       21-Apr        25-Apr     5 days      Innocentia     Mathebula, Chris Menyatsoe,
Identify project Office                       21-Apr        21-Apr      1 day      Mmabatho       Completed on 21 April.
                                                                                                  Project team not yet established. Mmabatho
Inform team members of their                                                                      requested extension of time until 09 May.
participation & Organise first meeting        21-Apr        22-Apr     2 days      Mmabatho       Completed on 09 May.
                                                                                                  Office chairs available, we still need the table and
                                                                                                  telephone line. 09/05 Table avalilable. Land line
Equip Project Office                          23-Apr        25-Apr     3 days      Mmabatho       installed - 018 397 9847. Completed on 12 May.
                                                                                                  Secretary, Dineo Monkwe started on the 5th of
Allocate Project Secretary                    25-Apr        30-Apr     3 days    KIM Consunting   May.
Compile Draft Concept Document                21-Apr        29-Apr     6 days    KIM Consunting   1st Draft submitted to Mmabatho.
                                                                                                  Categories created and will be approved at a
                                                                                                  meeting scheduled for the 09 May. Completed on
Research & Create Categories                  21-Apr        24-Apr     4 days    KIM Consulting   09 May.
                                                                                                  09 May: Concept to be updated with information
Approval of Concept Document                  30-Apr        30-Apr      1 day     Project Team    from meeting held on 09 May and forwarded to
                                                                                             team members for input or endorsement.

Approval of Categories                     30-Apr   30-Apr     1 day       Project team      Completed on 09 May.

Design of entry forms & assessment                                                           Completed.
tools( for all categories)                 05-May   13-May    7 days      KIM Consulting
                                                                                             Questionnaires for Category A, B,C,D,E, and H
                                                                                             submitted to Keitumetse to forward to project
                                                                                             team members to correct delays that were
Approval of tools                          16-May   16-May     1 day       Project team      experienced due to server problems.
                                                                                             Date changed from 16 May to 14 May due to tight
List of Deparmental sites & contact                                                          timelines. List received from Mmabatho and
details                                    14-May   14-May    2 days        Mmabatho         scheduled as indicated under training workshops
                                                                                             Manuals designed and will be presented to the
                                                                                             project team on Monday 02 May. Manuals were
                                                                                             distributed to all chief directorates’ representatives
                                                                                             to inform them about the information to be
Design workshop manuals & Schedule         20-May   21-May    2 days      KIM Consulting     presented at districts.
Approval of Manuals                        23-May   23-May     1 day       Project team      Completed on 23 May.
                                                                                             Final days for the workshops are 04 June
                                                                                             Bophirima, 09th Central, 10th Potchefstroom, and
Workshops @ Departmental sites             28-May   11-Jun    11 days     KIM Consulting     11th Bojanala.
                                                                                             Category F Action Plan submitted on 29 May. Still
                                                                                             waiting for category G Action Plan. The action
                                                                                             plan for these categories was submitted and later
                                                                                             withdrawn as it was going to be reviewed. Final
Category F and G update Project Team of                                                      Action Plan still waited. Follow ups have been
their processes/Action Plan                28 May   28 May     1 day                         conducted with Motshabi Molete.

District Coordinators’ Workshop –                                                            Completed on the 17th June.
Bophirima Region                           04 Jun   04 Jun     1 day      KIM Consulting
District Coordinators’ Workshop                                                              Completed 12 June
Central Region                             09 Jun   09 Jun     1 day      KIM Consulting
District Coordinators’ Workshop –                                                            Completed 17th June.
Southern                                   10 Jun   10 Jun     1 day      KIM Consulting
District Coordinators’ Workshop –                                                            Completed on the 11th June.
Bojanala                                   11 Jun   11 Jun     1 day      KIM Consulting
Closing date for nomination forms          20 Jun   20 Jun     1 day        Nominees         Changed to 27 June.

Completion of entry forms                  12-Jun   27-Jun    12 days       Nominees         Closing on 07 July.
Report to Chief Directorates about their                                KIM Consulting and   Changed to 09 July
nominations – according to categories      23 Jun   24 June   2 days        Mmabatho
                                                                                             Closing on 07 July
Submission of entry packs to the project
office                                     12-Jun   27-Jun    12 days       Nominees
Closing date for submission of entry                                                               07 July
packs                                         30 Jun       30-Jun       1 day      Nominees
Recruit assessors                             02-Jun       06-Jun      5 days    KIM Consulting    Completed on 13 June

Approve identified assessors                  09-Jun       10-Jun       2 day     Project team     Completed on 13 June

Appoint assessors                             20-Jun       20-Jun       1 day    KIM Consulting    Changed to 27 June

Induction of assessors                        25-Jun       26-Jun      2 days    KIM Consulting    Changed to 03 July
                                                                                                   Changed to 08 – 21 July
                                                                                    Assessors
                                                                                 overseen by KIM
Desktop evaluation of entries                  01-Jul       14-Jul     10 days      Consulting
Recruit adjudicators                          02-Jun       06-Jun      5 days    KIM Consulting    To be finalised on 27 June

Approve Identified Adjudicators               09-Jun       09-Jun       1 day     Project team     Changed to 27 June

Appoint Adjudicators                          20-Jun       20-Jun       1 day    KIM Consulting    Changed to 04 July

Announce short listed Candidates               16-Jul       18-Jul     3 days    KIM Consulting    Changed to 30 July

Distribute site visits, schedules and                                                              Changed to 30 July
guidelines                                     21-Jul       23-Jul     3 days    KIM Consulting
Induction of Adjudicators                      24-Jul       25-Jul     2 days    KIM Consulting    04 – 05 August

Adjudicators' site visits                     04-Aug       15-Aug      10 days    KIM Consulting   Changed to 11 – 22 August
                                                                                   Adjudicators    Changed to 26 August
Finalisation of the results & Selection of                                       overseen by KIM
winners                                       19-Aug       19-Aug       1 day       Consulting
Awards Ceremony                              16 October   16 October    1 day

								
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