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					     CITY OF CAPE TOWN     ISIXEKO SASEKAPA       STAD KAAPSTAD



              THIS CITY WORKS FOR YOU


Sport & Recreation

APPLICATION FOR SPORT & RECREATION GRANT IN AID FUNDS

1.        Read through the “Grant in Aid Funding Criteria” document before
          completing the following.
2.        All sections of this application form are compulsory.
3.        Hand-written applications must be in black ink.
4.        Ensure that you have submitted all the required documents with this
          application form including your club or organizations most recent Audited
          Financial Statements.
5.        In accordance with the City’s Institutional Framework for Sport and
          Recreation, all applications must be endorsed and approved by the Sport
          and Recreation District Council.
6.        Applications must be delivered to the address listed below or faxed to
          021-5501258. (No emailed applications will be accepted)
7.        Closing date for applications is __


                         DISTRICT MANAGER

                          City of Cape Town
                          Sport & Recreation
                                             2


                         GRANT IN AID APPLICATION FORM

ALL sections of this form are compulsory. The City of Cape Town will not refer
this form back to you if any section has been omitted. Your application will be
disqualified.

Part A                 APPLICATION CATEGORY

What Category of Grant in Aid Funding is your club/ organization applying for?
[One project per application form]

Mark with X

              SPORT & RECREATION DEVELOPMENT

              SPECIAL EVENT SUPPORT


Part B                 ABOUT YOUR ORGANISATION

1.       Name of organisation/group/club:

         ………………………………………………………………………………………

2.       Address of your organisation:

         ………………………………………………………

         ………………………………………………………

         ………………………………………………………Postal Code ………...

3.       Official contact details for this application

Name

Position

Phone          (W)                                   (H)

Fax

Cell

Email
                                            3



4.      Office Bearers

                Name                   Phone            Fax             Cell
Chairperson                            H:
                                       W:
Secretary                              H:
                                       W:
Treasurer                              H:
                                       W:


1.      When was your organisation established?

        ……………………………….

        If your organisation has been in existence for less than a year, please provide at
        least two references. (Ward Councillors, Government Departments Churches or
        Schools where you have been active etc.)

2.      What is the status of your organisation? (NGO, CBO, Sports Club etc)

        ……………………………….

3.      Is your organisation registered/affiliated to a Parent/Macro Body? (WP
        SAFA etc.) YES/NO

        ……………………………….

4.      If Yes, which Macro Body?

        ……………………………….

5.      Applicable registration details/numbers if NPO

        ……………………………….

6.      Please provide a brief history/description of your organisation:

     Please include details of other projects and activities. If the space provided is
     insufficient, attach additional information to this application.

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………
                                              4


11.      Have you received any Grant in Aid funding from the City of Cape Town
         before? [Include all Grant in Aid allocations – Wards Grants, Grants from other
         City Departments etc]

          Year                   Amount                  Department/Branch




Part C           ABOUT YOUR EVENT/ PROJECT/ ACTIVITY/ PROGRAMME


1. Please mark which of the following area/s your special event or development
   programme will be focusing on:

                Women in Sport

                Disabled Sport and Persons with Special Needs

                Sport against Crime

                Sport in Disadvantaged Areas

                Mass Participation

               Sport and Recreation for Youth and the Aged

2.       Name/Title of the proposed Special Event or Development Programme

         …………………………………………………………………………………

3.       Summary and Objectives of Special Event or Development Programme
         How will you integrate the focus areas you have identified above, into your special
         event or development programme? What do you intend to do with the funding?
         This should also be reflected in the Project Budget. Attach additional Information
         if necessary.

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………
                                       5



………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

4.   Where in the UNICITY will your special event or development programme
     take place?

      Area / Suburb                        Ward




     Remember that special events or development programmes must take place within
     the municipal boundaries of the City of Cape Town.

5.   Have you sourced other sponsorship for this project?

     YES / NO

     From whom? ………………………………………………………

6.   If you have not tried to source other funding, please explain why not.

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

7.   If a SPECIAL EVENT, does this event carry the sanction of your parent
     body?

     YES / NO


8.   Starting date _________________              Completion date _____________
                                              6


Part D                  PROJECT BUDGET

          PROJECTED INCOME                           PROJECTED EXPENDITURE




Projected Shortfall



           TOTAL INCOME                           TOTAL EXPENDITURE

AMOUNT REQUESTED FROM THE DISTRICT 1 SPORT &                             R
RECREATION COUNCIL
        If the space provided is insufficient, please submit Project Budget on separate
         page.
        Include all other funding received for the project/programme.

Banking Details:
Banking Institution

Account Holder’s Name

Account Number

Account Type
(Cheque or Savings)
Branch Code


Signature of Chairperson _______________________

Date of Application _______________________
                                               7

PLEASE ATTACH THE FOLLOWING COMPULSORY DOCUMENTS:

          Constitution
          Minutes of Last AGM
          Your club / organisation’s most recent Audited Financial Statements.
          Proof of Banking Details (Statement or Cancelled Cheque including Branch Code)

PLEASE NOTE THE FOLLOWING:

        Failure to comply with the above will lead to the disqualification of your
         organisation’s application.
        On behalf of the City of Cape Town, the District Sport & Recreation Council
         reserves the right not to refer any incomplete application back to the applicant for
         completion.
        Please note that an interview with executive members of your organisation/club
         may be part of the evaluation process of this Grant In Aid application.
        Only applicants with valid Bank Accounts will be considered.
        Applicants who have not accounted for previous funding are automatically
         disqualified.



Part E                   DISTRICT COUNCIL ENDORSEMENT

DISTRICT

CHAIRPERSON

DATE

COMMENTS


       The endorsement and approval of your club, sport council or organisation’s Grant in
        Aid application by the District Sport and Recreation’s District Council will take place
        in a formally constituted and minuted District Council meeting by City of Cape Town.
       Completed applications should be handed in at the collection point listed on the
        cover page.

FOR OFFICE USE ONLY
DATE RECEIVED

DOCUMENTATION                                      Constitution                     Y       N
                                                   AGM Minutes                      Y       N
                                                   Audited Financial Statements     Y       N
                                                   Project Budget                   Y       N

				
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