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									                    Manual prepared in terms of section 51 of the
                 Promotion of Access to Information Act 2 of 2000
                 (Compiled with acknowledgment to the South African Human Rights Commission)

                                                      for the

                                          LOUW & COETZEE GROUP
                                              consisting of:

                                      Louw & Coetzee Attorneys

                              Louw & Coetzee Properties (Pty) Ltd

                                  Louw & Coetzee Trust (Pty) Ltd

                                      Hopesure Trading (Pty) Ltd
                                trading as Louw & Coetzee Developments


       PREAMBLE

       The Promotion of Access to Information Act No. 2 of 2000, (“the Act”) came into operation on 23
       November 2001. Section 51 of this Act requires that we as a private body compile a manual giving
       information to the public regarding the procedure to be followed in requesting information from us for
       the purpose of exercising or protecting rights.

1.     INTRODUCTION

1.1     The Louw & Coetzee Group consists of the following entities:

        Louw & Coetzee Attorneys is a firm of lawyers, operating in partnership, and providing a broad
        spectrum of legal services.

        Louw & Coetzee Properties (Pty) Ltd, (Reg. No: 2001/016337/07) is an estate agency firm rendering
        property marketing services.

        Hopesure Trading (Pty) Ltd (Reg. No: 2001/024133/07) trading as Louw & Coetzee Developments is
        a property development company rendering property development services.

        Louw & Coetzee Trust (Pty) Ltd, (Reg. No: 2001/023616/07) is an administration company rendering
        administration services to the above firms.

1.2     We, as a private body, have compiled this manual, not only to comply with the provisions of the Act,
        but also to foster a culture of transparency and accountability in our environment and to ensure that
        members of the public have effective access to information in our possession which will assist them
        in the exercise and protection of their rights.

1.3     Inside these pages you will be able to view the categories of information which we possess. You will
        also be shown the correct procedure to follow should you require access to any of this information.
        A copy of this manual is also available on our website www.louwcoet.co.za or www.lcproperties.co.za

2.     CONTACT DETAILS

(The contact details are the same for the abovementioned four firms)
                                                                                                            2



     Managing Partner / Director:       Francois Louw
     Physical address:                  35 Main Road
                                        Durbanville
     Postal address:                    PO Box 146
                                        DURBANVILLE
                                        7551
     Telephone:                         +27 21 976-3180
     Fax:                               +27 21 976-4288
     Email:                             francoisl@louwcoet.co.za
     Information officer:               Mrs. Michelle van Zyl
     E-mail:                            michellev@louwcoet.co.za

3.   GUIDE IN TERMS OF SECTION 10 OF THE ACT

     The section 10 Guide on how to use the Act is available from the South African Human Rights
     Commission. Enquiries may be directed to:
     The South African Human Rights Commission: PAIA Unit
     Private Bag 2700
     Houghton 2041
     Tel:            +27-11-484-8300
     Fax:            +27-11-484-0582
     Website:        http://www.sahrc.org.za
     Email:          PAIA@sahrc.org.za

4.   CATEGORIES OF RECORDS HELD

     Records held by the firms include:

        Statutory company information
        The firms’ Annual Reports
        Financial records
        Employee records
        Records relating to fixed and movable property
        Legal proceedings
        Commercial contracts
        Insurance contracts
        Claims documentation
        Broker records
        Privileged client files and information relating to clients

5.   RECORDS AVAILABLE IN TERMS OF LEGISLATION OTHER THAN THE PROMOTION OF
     ACCESS TO INFORMATION ACT 2 OF 2000.

     Documents are held in accordance with statutory provisions that include those in the following Acts:

        Attorneys Act 53 of 1979
        Basic Conditions of Employment Act 75 of 1997
        Companies Act 61 of 1973
        Compensation for Occupational Injuries and Diseases Act, 130 of 1993
        Employment Equity Act 55 of 1998
        Estate Agents Act 112 of 1976
        Financial Intelligence Centre Act 38 of 2001
        Income Tax Act 58 of 1962
        Insolvency Act 24 of 1936
        Labour Relations Act 66 of 1995
        Occupational Health and Safety Act 85 of 1993
        Short-Term Insurance Act 53 of 1998
        Skills Development Act 97 of 1998
                                                                                                             3


        Unemployment Insurance Act 30 of 1966
        Value-Added Tax Act 89 of 1991

6.   FORM OF REQUEST FOR ACCESS TO INFORMATION

     Notice published in terms of section 52(2): None.

     The firms hold no information that is freely available without a request for access in terms of the Act.
     Records and information required for the exercise or protection of any rights will be made available
     subject to the provisions of the Promotion of Access to Information Act 2 of 2000. Access to records
     may be refused on grounds specified in the Act.

     The requester must use the prescribed form to make the request for access to a record. Request
     forms can be obtained on the South African Human Rights Commission (SAHRC) web site
     http://www.sahrc.orq.za. The request must be made to the contact person at the physical, postal or
     email address, or fax number given in paragraph 2 of this Manual.

7.   PRESCRIBED FEES

     There is a prescribed fee (payable in advance) for requesting and accessing information in terms of
     the Act. A requester who seeks access to a record containing personal information about that
     requester is not required to pay the request fee. Every other requester must pay the required request
     fee of R50.00. The fee structure can be obtained on the South African Human Rights Commission
     (SAHRC) web site http://www.sahrc.orq.za.

     You may also be called upon to pay the additional fees prescribed by regulation for searching for and
     compiling the information which you have requested, including copying charges. It is important to
     note that access is not automatic – you must identify the right you are seeking to exercise or protect
     and explain why the record you request is required for the exercise or protection of that right. You will
     be notified in the manner indicated by you on the request form whether your request has been
     approved.

8.   AVAILABILITY OF THE MANUAL

     Copies of the manual may be obtained, subject to the prescribed fees, from the contact person. A
     copy is available for inspection free of charge at the physical address in paragraph 2. The manual
     can also be accessed on the web site of the SAHRC http://www.sahrc.orq.za and on our websites
     www.louwcoet.co.za or www.lcproperties.co.za. The manual accessible on these web sites do not
     include the request forms or fee structure.

								
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