Manual prepared in terms of section 51 of the Promotion of Access to Information Act 2 of 2000 (Compiled with acknowledgment to the South African Human Rights Commission) for the LOUW & COETZEE GROUP consisting of: Louw & Coetzee Attorneys Louw & Coetzee Properties (Pty) Ltd Louw & Coetzee Trust (Pty) Ltd Hopesure Trading (Pty) Ltd trading as Louw & Coetzee Developments PREAMBLE The Promotion of Access to Information Act No. 2 of 2000, (“the Act”) came into operation on 23 November 2001. Section 51 of this Act requires that we as a private body compile a manual giving information to the public regarding the procedure to be followed in requesting information from us for the purpose of exercising or protecting rights. 1. INTRODUCTION 1.1 The Louw & Coetzee Group consists of the following entities: Louw & Coetzee Attorneys is a firm of lawyers, operating in partnership, and providing a broad spectrum of legal services. Louw & Coetzee Properties (Pty) Ltd, (Reg. No: 2001/016337/07) is an estate agency firm rendering property marketing services. Hopesure Trading (Pty) Ltd (Reg. No: 2001/024133/07) trading as Louw & Coetzee Developments is a property development company rendering property development services. Louw & Coetzee Trust (Pty) Ltd, (Reg. No: 2001/023616/07) is an administration company rendering administration services to the above firms. 1.2 We, as a private body, have compiled this manual, not only to comply with the provisions of the Act, but also to foster a culture of transparency and accountability in our environment and to ensure that members of the public have effective access to information in our possession which will assist them in the exercise and protection of their rights. 1.3 Inside these pages you will be able to view the categories of information which we possess. You will also be shown the correct procedure to follow should you require access to any of this information. A copy of this manual is also available on our website www.louwcoet.co.za or www.lcproperties.co.za 2. CONTACT DETAILS (The contact details are the same for the abovementioned four firms) 2 Managing Partner / Director: Francois Louw Physical address: 35 Main Road Durbanville Postal address: PO Box 146 DURBANVILLE 7551 Telephone: +27 21 976-3180 Fax: +27 21 976-4288 Email: firstname.lastname@example.org Information officer: Mrs. Michelle van Zyl E-mail: email@example.com 3. GUIDE IN TERMS OF SECTION 10 OF THE ACT The section 10 Guide on how to use the Act is available from the South African Human Rights Commission. Enquiries may be directed to: The South African Human Rights Commission: PAIA Unit Private Bag 2700 Houghton 2041 Tel: +27-11-484-8300 Fax: +27-11-484-0582 Website: http://www.sahrc.org.za Email: PAIA@sahrc.org.za 4. CATEGORIES OF RECORDS HELD Records held by the firms include: Statutory company information The firms’ Annual Reports Financial records Employee records Records relating to fixed and movable property Legal proceedings Commercial contracts Insurance contracts Claims documentation Broker records Privileged client files and information relating to clients 5. RECORDS AVAILABLE IN TERMS OF LEGISLATION OTHER THAN THE PROMOTION OF ACCESS TO INFORMATION ACT 2 OF 2000. Documents are held in accordance with statutory provisions that include those in the following Acts: Attorneys Act 53 of 1979 Basic Conditions of Employment Act 75 of 1997 Companies Act 61 of 1973 Compensation for Occupational Injuries and Diseases Act, 130 of 1993 Employment Equity Act 55 of 1998 Estate Agents Act 112 of 1976 Financial Intelligence Centre Act 38 of 2001 Income Tax Act 58 of 1962 Insolvency Act 24 of 1936 Labour Relations Act 66 of 1995 Occupational Health and Safety Act 85 of 1993 Short-Term Insurance Act 53 of 1998 Skills Development Act 97 of 1998 3 Unemployment Insurance Act 30 of 1966 Value-Added Tax Act 89 of 1991 6. FORM OF REQUEST FOR ACCESS TO INFORMATION Notice published in terms of section 52(2): None. The firms hold no information that is freely available without a request for access in terms of the Act. Records and information required for the exercise or protection of any rights will be made available subject to the provisions of the Promotion of Access to Information Act 2 of 2000. Access to records may be refused on grounds specified in the Act. The requester must use the prescribed form to make the request for access to a record. Request forms can be obtained on the South African Human Rights Commission (SAHRC) web site http://www.sahrc.orq.za. The request must be made to the contact person at the physical, postal or email address, or fax number given in paragraph 2 of this Manual. 7. PRESCRIBED FEES There is a prescribed fee (payable in advance) for requesting and accessing information in terms of the Act. A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester must pay the required request fee of R50.00. The fee structure can be obtained on the South African Human Rights Commission (SAHRC) web site http://www.sahrc.orq.za. You may also be called upon to pay the additional fees prescribed by regulation for searching for and compiling the information which you have requested, including copying charges. It is important to note that access is not automatic – you must identify the right you are seeking to exercise or protect and explain why the record you request is required for the exercise or protection of that right. You will be notified in the manner indicated by you on the request form whether your request has been approved. 8. AVAILABILITY OF THE MANUAL Copies of the manual may be obtained, subject to the prescribed fees, from the contact person. A copy is available for inspection free of charge at the physical address in paragraph 2. The manual can also be accessed on the web site of the SAHRC http://www.sahrc.orq.za and on our websites www.louwcoet.co.za or www.lcproperties.co.za. The manual accessible on these web sites do not include the request forms or fee structure.
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