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CUT-OFF DATE 03 February 2006

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					                                                                                 AC C R E D I TE D / AP P R O V E D J O U R N AL S

                                                                                     DoE Definition of an accredited/approved journal
         Annual submission of research output to the
                   Department of Education                                                  Journals refer to peer-reviewed periodical publications devoted
    Current cycle: 2007 count for outputs published in 2006                                 to disseminating original research and new developments within
                                                                                            specific disciplines, sub-disciplines or field of study. These
                                                                                            include original articles, research letters, research papers, and
The publication count exercise is the annual compilation of the University's                review articles. However, only approved journals are subsidised
research output which is submitted to the national Department of                            (see below).
Education (DoE) for the allocation of the research output government
subsidy to the institution.
                                                                                     Lists of accredited/approved journals
Each department is responsible for collecting and capturing data for the
                                                                                 For purposes of subsidy, only journals appearing on the following indices
publication count as well as the annual research report. Below is detailed
                                                                                 or lists are recognised:
information on the publication count process, partly extracted from the DoE’s
policy on measuring research output of public Higher Education Institutions
(available from the Research Office web site). Please note that all outputs in    The Sciences Citation Index of the Institute of Scientific Information (ISI)
the recognised categories must meet the criteria of accreditation in order for   http://www.uct.ac.za/depts/dri/pubcount/SciISI.pdf
these to qualify for inclusion in the publication count.
                                                                                  The Social Sciences Citation Index of the ISI
                                                                                 http://www.uct.ac.za/depts/dri/pubcount/SocSciISI.pdf
     Content
                                                                                  The Arts and Humanities Citation Index of the ISI
    Accredited/approved journals                                                http://www.uct.ac.za/depts/dri/pubcount/ArtsHumISI.pdf
    Books
    Conference proceedings                                                       The International Bibliography of Social Sciences (IBSS)
    Author affiliation                                                          http://www.uct.ac.za/depts/dri/pubcount/IBSS.pdf
    Loading of publication data on IRMA
    Submission of hardcopies                                                     List of approved South African journals (excel format)
                                                                                 http://www.uct.ac.za/depts/dri/pubcount/salist.xls
    Deadlines
    Research Office Contacts
    Flowchart of the publication count process
                                                                                          Note: The South African journals are subject to an annual review.
                                                      Updated: 28 July 2006




                                                                                                                                                                  1
    Submission of hardcopies                                                         Journal articles not subsidised
Please supply the following information and hardcopies for accredited/           The following types of articles appearing in journals are not subsidised.
approved journal articles:                                                          Correspondence to the editors
   A photocopy of the first page of the article, containing the following:         Abstracts or extended abstracts
    name of journal, volume, year of publication, title of the article, page        Obituaries
    numbers, name(s) of author(s) and proof of author affiliation to UCT            Book reviews
    (see Author Affiliation).                                                       News articles
                                                                                    Advertorials
   If the information listed above is not published on the first page, please
                                                                                    Editorials
    copy the relevant pages with the required information (usually at the
    back of the article).
   Highlight the above information on the hardcopies, as per the example            Journals not on accredited lists
    below.                                                                       International Journals
                                           Example of a journal article          All motivations for journals published outside South Africa, which do not
                                                                                 appear on the ISI or IBSS indices, should be sent directly to the editorial
Journal of Theoretical Biology                                                   offices of the ISI or IBSS for possible inclusion on their lists. The following
                                                                                 are links to the journal selection processes of these Institutes:
Volume 236, Issue 1 , 7 September 2005, Pages 60-72
                                                                                    ISI selection process: http://www.isinet.com/selection/
Metabolic setpoint control mechanisms in                                            IBSS selection process:
                                                                                     http://www.lse.ac.uk/collections/IBSS/support/informationPublishers.htm
different physiological systems at rest and
during exercise                                                                  South African Journals
A. St Clair Gibsona, b, , J.H. Goedeckea, b, Y.X. Harleya, b, L.J. Myersa, b,    To motivate for the addition of a local journal to the list of South African
M.I. Lamberta, b, T.D. Noakesa and E.V. Lamberta, b                              journals accredited by the DoE, please complete the relevant form on
                                                                                 IRMA (http://irma.uct.ac.za) or contact the Research Office for an
a                                                                                electronic copy of the form and the criteria used for accreditation.
  Brain Sciences Research Group, MRC/UCT Research Unit of
Exercise Science and Sports Medicine, Sport Science Institute of
South Africa, P.O. Box 115, Newlands 7725, South Africa                              Calculation of Units
b
  MRC/UCT Medical Imagining Research Unit, Department of                         A research article published in an approved journal will be subsidised as a
Human Biology, University of Cape Town and Sport Science                         single unit, if all the authors are affiliated to the claiming institution. In the
Institute of South Africa, Boundary Road, Newlands 7700, South                   case where authors are affiliated with two or more institutions, the subsidy
                                                                                 is shared between the claiming institutions.
Africa


                                                                                                                                                                 2
                              BOOKS                                                Submission of hardcopies
                                                                               Please supply the following information and photocopies (bound) for books
                                                                               that meet the criteria set out above:
    DoE Definition of a Book
                                                                                Chapters in books: copies of the front and back covers, ISBN, table of
Books refer to peer-reviewed, non-periodical scholarly or research                 contents, lists of contributors & their affiliation, preface, introduction,
publications disseminating original research on developments within                foreword, peer-review statement from the book or from the publisher
specific disciplines, sub-discipline or field of study. Only books that meet       (see Book Publishers) and all chapters by UCT authors.
specified criteria are subsidised. Examples of different types of books         Books: Same as above, except that three or more chapters should be
include monographs, chapters and edited works.                                     photocopied, e.g. first, middle and last chapter.
                                                                                Please highlight the following on the copies: UCT authors and proof of
    Criteria for subsidising books                                                 affiliation, ISBN, proof of peer-review.

            (a) The purpose of the book must be to disseminate original                Note:
                research and new developments within specific
                disciplines, sub-disciplines or field of study.                            The Department of Education establishes for each reporting
                                                                                            year, an evaluation panel of senior professionals from the
(b) The book must be peer-reviewed as a research output and supporting             higher education community to evaluate all books and proceedings
    evidence provided in the book or from the publishers (see Book                 submitted by claiming institutions. This independent panel evaluates
    Publishers).                                                                   these outputs together with the relevant accompanying information
                                                                                   individually prior to recommending the allocation of units for each book
(c) The book must have an International Serial Book Number (ISBN).                 or proceeding based on the above minimum criteria.
                                                                                  As a rule, research output emanating from commissioned research or
(d) The length of the book must be a minimum of 60 pages, excluding                contracts paid by contracting organisations will not be subsidised by
    references, bibliography, appendices.                                          the DoE.

(e) The target audience of the book must be specialists in the relevant
    field.
                                                                                   Books not subsidised
                                                                               The following types of book publications are not subsidised:
(f) In the event that the book is published in a language other than              Dissertations and theses
    English, the author must submit a summary of the entire book in               Text books, manuals and study guides
    English (minimum of one page). Similarly, any supporting evidence or
    documentation must also be provided in English.
                                                                                  Inaugural speeches
                                                                                  Reports forming part of contract research
(g) The minimum contribution from a book that will be considered for              Works of fiction
    evaluation will be a complete division of a book such as a chapter.           Translations
                                                                                  Documentation of case studies
                                                                                  Book reviews



                                                                                                                                                            3
   Dictionaries                                                                    Criteria
   Encyclopaedia                                                                               (a) The purpose of the proceedings must be to
   Autobiographies                                                                                 disseminate original research and new developments
   2nd, 3rd, etc. editions, unless new research is included                                        within specific disciplines, sub-disciplines or field of
                                                                                                    study.
    Book Publishers                                                                            (b) Articles accepted for publication in the proceedings
One criterion for books is that the book must be peer-reviewed as a                 must be peer-reviewed and published in full.
research output and supporting evidence must be provided in the book or
from the publishers. The Research Office has compiled a list of publishers      (c) The proceedings must have an ISBN.
of which we have their peer-review process on file (available from our web
site). It is therefore not necessary to contact the publisher in these cases.   (d) The target audience of the proceedings must be specialists in the
In instances where you do contact a publisher directly, please rather               relevant field.
request a generic statement indicating their peer-review process, rather
than a specific statement relating to your publication.                         (e) In the event that the proceedings is published in a language either
                                                                                    than English, the author must submit an abstract of the proceeding in
                                                                                    English. Similarly, any supporting evidence or documentation must
    Calculation of Units                                                            also be provided in English.
A book may be subsidised to a maximum of five units or a portion thereof,
based on the number of pages being claimed relative to the total number         Note:
of pages of the book, if all the authors are affiliated to the claiming          Where proceedings are published in an approved journal, the output
institution. A guideline of a minimum of 60 pages and maximum of 300                  will be treated as a journal article.
pages will be allocated per unit or proportions and multiples thereof, if all         Conference papers for which only the abstract or extended
the authors are affiliated to the claiming institution. However, where              abstract was refereed cannot be submitted for subsidy.
authors are affiliated with two or more institutions, the subsidy is shared
between the claiming institutions.
                                                                                    Submission of hardcopies
                                                                                Please supply the following information and photocopies (bound) for
       CONFERENCE PROCEEDINGS                                                   conference proceedings that meet the criteria set out above:
                                                                                   Copies of the front and back covers, ISBN, table of contents, lists of
    Definition                                                                      contributors and their affiliation, preface, introduction, foreword, all
Proceedings refer to a published record of a conference, congress,                  papers by UCT authors, peer-review statement from either the
symposium or other meeting whose purpose is to disseminate original                 proceeding, the publisher, the editor(s) or the conference organisers
research and new developments within specific disciplines, sub-disciplines          indicating that the full papers were refereed prior to publication.
or field of study. Only proceedings that meet specified criteria are               Please highlight the following on the copies: UCT authors and proof of
subsidized.                                                                         affiliation, ISBN, proof of peer-review.




                                                                                                                                                          4
    Conference Proceedings not subsidised
                                                                                L O AD I N G O F P U B L I C ATI O N D AT A
The following types of articles appearing in proceedings are not
subsidised:
                                                                             Research output data must be captured on IRMA on an ongoing basis
 Correspondence to the editors
                                                                                                (http://irma.uct.ac.za). IRMA allows for data entry in
 Abstracts or extended abstracts
                                                                                                each publication count category as well as a wide range
 Obituaries                                                                                    of other categories used in the annual research report
 Book reviews                                                                                  and for internal data collection. Please contact Joanne
 News articles                                                                                 Brinkman (westj@bremner.uct.ac.za or x2433) should
 Advertorials                                                               you require login details for IRMA or training.
  Previously published material


    Calculation of Units                                                           S U B M I S S I ON O F H AR D C O P I E S
Proceedings meeting the above criteria will be allocated a maximum of
one-half of a unit (0.5) if all the authors are affiliated to the claiming   Different materials & photocopies are required for submission to the DoE,
institution. In the case where authors are affiliated with two or more       depending on the type of research output being claimed. It is imperative
institutions, the subsidy is shared between the claiming institutions.       that data is logged accurately and that documentation is complete, in order
                                                                             to avoid these being returned to Departments.
              AU TH O R AF F I L I ATI O N
                                                                             Note:
The DoE requires evidence that the author(s) being claimed were at UCT        Journal submissions are audited each year prior to submission to the
when they conducted the research leading to the publication. Should this        DoE.
not appear on the hardcopy, then the Head of Department must provide a        Handwritten information on hardcopies is not acceptable by the
letter to the Research Office confirming that the author undertook the          auditors or the DoE.
research leading to the publication while working at the UCT Department.      An internal screening process for books & conference proceedings will
                                                                                be implemented by the Research Office prior to submission to the DoE.




                                                                                                                                                      5
                         D E AD L I N E S                                     FLOW CHART OF THE PUB COUNT PROCESS
The internal closing date for all hardcopies and other information to reach
the Research Office is Friday, 9 February 2007.
                                                                                             Capture data on
                                                                                              IRMA & check
                                                                                             publications for
                                                                                                eligibility
     R E S E AR C H O F F I C E C O N TAC TS
Sybil Kom-Mahlulo
                                                                                            Send accredited
Coordinator: Publication Count                                                               hardcopies to
e-mail: koms@bremner.uct.ac.za                                                                the Faculty
                                                                                                                NO
Tel: 650 2892
Fax: 650 5768

Jacky Sylvester
Administrative Assistant
e-mail: joliver@bremner.uct.ac.za                                                            Research
Tel: 650 2689                                                                                  Office
                                                                                              confirm
                                                                                             eligibility?
Web site: http://web.uct.ac.za/depts/dri

DoE web site: http://www.education.gov.za
                                                                                                       YES

Physical Address:
                                                                                              Calculate
Room 1.1                                                                                       Units,
Department of Research & Innovation                                                           Prepare
Lovers’ Walk                                                                                 Hardcopies
Lower Campus


                                                                                             Submit to
                                                                                               DoE




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Description: CUT-OFF DATE 03 February 2006