Sponsorship opportunities by monkey6

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Sponsorship opportunities

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									                                          AfricaGIS 2005
                           Donor, Sponsorship and exhibition opportunities

The local and international organising committees are committed to host the AfricaGIS 2005 conference
at an affordable fee for delegates. We have in fact announced a subsidised delegate registration fee. This
implies that without financial support we will not be able to meet the financial obligations associated
with the organisation of an event of this extent (1000 + delegates). Financial sponsorship is therefore
being sought from government and the broad local and international Geo-Information industry.

There are several ways in which you can become a shareholder in the success of AfricaGIS 2005:
 By sponsoring conference events e.g. opening and closing ceremonies, opening of technical
   exhibition, project exhibition showcasing Geo-information projects working for Africa, plenary or
   technical sessions, social and networking events and the envisaged outreach action to empower
   school teachers with GIS skills.
 As an exhibitor sharing your products and services with conference delegates.
 By sponsoring components of the conference e.g. simultaneous translations, refreshment breaks and
   transportation of delegates.
 By sponsoring materials to be provided to delegates as part of their conference package e.g.
   conference bag and stationary, conference program, electronic conference proceedings and a
   complete set of all abstracts.
 By sponsoring student delegates or delegates who would otherwise not be able to attend AfricaGIS
   2005.

It is rather difficult to categorise much needed and appreciated financial or in-kind contributions into
rigid clinical categories. However, we had to devise some sort of structure by which we can
acknowledge contributions in (our perception) a fair manner. Being a GIS conference we have decided
to distinguish between Polygon, Line and Node donors/sponsors. The symbology behind this is that as a
GIS cannot function properly without the tiny nodes giving structure and meaning to the lines and
polygons, AfricaGIS 2005 needs contributions on all three support levels to be successful.

Polygon donors
The sponsorship of AfricaGIS 2005 through the contribution of R100 000 ($16 000) or more entitles the
sponsoring organisation to the items listed below. Note that sponsors are responsible for providing
banners or boards (not exceeding specified dimensions) as well as the putting up and removal thereof at
specified times.

                                                Item
Option to deliver keynote address relevant to conference theme or sub-themes during opening or
closing ceremonies.
(Speaker and paper content to be approved by the speaker selection committee)
Permanent display of board or banner in registration foyer/entrance to exhibition or lecture hall.
Share logo space on one side of conference bag with other organisations contributing R50 000 or
more.
Logo on banquet menu.
Logo on back cover of conference program
Promotional paragraph and link from the AfricaGIS 2005 web site to organisation’s website.
Listing in/on: conference program, document containing abstracts, CD containing conference
proceedings, conference website.
Mention during opening and closing ceremonies.
Waving of registration fees for two delegates.
Preferential location of a standard 3 m x 3 m exhibition booth (subject to availability at the time of
confirmation of sponsorship).
Four tickets to conference banquet and cocktail function.

Logo on official conference letterhead.


Silver Line donors
Donations to AfricaGIS 2005 through the contribution of R50 000 ($8 000) or more entitles the donor
organisation to the items listed below. Note that sponsors are responsible for providing banners or
boards (not exceeding specified dimensions) as well as the putting up and removal thereof at specified
times.
                                                Item
Logo on back cover of conference program.
One-day display of board or banner in registration foyer/entrance to exhibition or lecture hall as
agreed and approved by the Exhibition organiser.
Smaller (than polygon sponsor) sized logo on banquet menu.
Share logo space on one side of conference bag with other organisations contributing R50 000 or
more.
Link from the AfricaGIS 2005 web site to organisation’s website.
Listing in/on: Conference program, CD containing conference proceedings, conference website.
Mention during opening ceremony.
Waving of registration fees for one delegate.
60% discount on a standard 3 m x 3 m exhibition booth.
Two tickets to conference banquet and cocktail function.



Node Sponsors
The sponsorship opportunities listed below are available on a first-come, first served basis. All sponsors
will be listed in the conference program, in the electronic conference proceedings and on the AfricaGIS
2005 website. Note that we expect 750 + delegates.


              Sponsorship                                              Additional sponsorship benefits
                                                  number of
                                                  Maximum
with “x”




              opportunities
                                                  sponsors
                                 (ZAR)



                                          USA $
 Mark




                                  Cost



                                           Cost




                                                     Events
           Conference banquet    25000                 1      Logo on banquet menu.
                                                              Option to deliver 15-minute speech.
                                                              Branding of event through board or banner.
           Sub-theme sponsor:    15000/              1/2/3    Mention during opening and closing ceremony.
           Local integrated      12000/                       Branding of theme in programme.
           development           7000                         Display of company logo as screensaver before and
                                                              after each session.
                                                              Banner display in venue
           Sub-theme sponsor:    15000/              1/2/3    Mention during opening and closing ceremony.
           Spatial Data          12000/                       Branding of theme in programme.
           Infrastructure        7000                         Display of company logo as screensaver before and
           Facilitating                                       after each session.
           Development
           Sub-theme sponsor:    15000/              1/2/3    Mention during opening and closing ceremony.
           Development through   12000/                       Branding of theme in programme.
           partnerships          7000                         Display of company logo as screensaver before and
                                                              after each session.
           Sub-theme sponsor:    15000/             1/2/31    Mention during opening and closing ceremony.
African action for      12000/                          Branding of theme in programme.
global impact           7000                            Display of company logo as screensaver before and
                                                        after each session.
Sub-theme sponsor:      15000/             1/2/3        Mention during opening and closing ceremony.
Business Geographics    12000/                          Branding of theme in programme.
                        7000                            Display of company logo as screensaver before and
                                                        after each session.
Simultaneous            20000              Several      Mention during opening and closing ceremonies.
translations. Cost ±      +               required      Display of board or banner during sessions of
R300 000                                                simultaneous translations.
Lunches and             10000            5 (one per     Branding of event in program.
refreshment breaks                          day)        Mention at session before lunch
                                                        Banner or board close to main serving area.
Contribution to cost     Open             1 per         Mention during opening of workshop.
associated with           for            workshop       Branding of event through board or banner.
workshops before or     offers*                         Logo on workshop documentation.
after Conference                                        Logo or mention in conference program.
                                                        Display of company logo as screensaver during
                                                        workshop.
                                                        Option to deliver opening or closing speech at
                                                        workshop.
                                                        * Depending on cost of workshop.
Project Exhibition      15000*               2          Branding of event through board or banner.
                        To be                           Logo in project catalogue
                        finalise              Not       Mention during opening of exhibition
                        d                available to   Advertisement on inside back or inside front cover
                                        vendors/exhi
                                           bitors as
                                          promotion
                                         opportunity
                            Materials to be provided to delegates
Conference program      10000                2          *Full page advertisement- Inside back or inside front
                                                        covers
Conference program      5000                            Full page advertisement elsewhere
Conference program      3000                            Half page advertisement elsewhere
Conference program      1500                            Note on page “This page has been sponsored by…”
Conference bag          Cost of            Taken        Logo on one side only of conference bag
                        bags                            Insertion of flyer in conference bag.
                                                        (Bag to be provided by sponsor
                                                        Sample bag to be approved by LOC)

Name tag and lanyard    5000 +             Taken        Logo on name tag
                        cost of                         Logo on lanyard
                        tag and                         (Tags and lanyard to be provided by sponsor)
                        lanyard
Insertion of flyer in   5 000           “Unlimited”
conference bag
Conference              15000                2          Logo on jewel case insert and on CD
proceedings on CD
Abstracts               20000*              1/2         Logo on document
                        /11000                          *Advertisement on outside back or inside front cover
                        *
Project catalogue       10000*               2          Branding of project exhibition through board or
                        * To be                         banner.
                        finalise                        Logo in project catalogue.
                        d                               Mention during exhibition opening
                                                        *Advertisement on outside back or inside front cover

Project catalogue       5000*                2+         *Full page advertisement elsewhere
                        3000*                4+         *Half page advertisement elsewhere
                        * To be
                        finalise
                        d
                                            Other
Social outreach            10 000        Several     Branding of event through board or banner.
initiative                              required     Package can be negotiated with sponsor.
Subsidising student        2000       Depending      Listing in program.
delegates                              on student
R2000 per student                     registration
Travel and research        5000          Several     Listing in program should amount exceed R5 000.00
grants                                  required
Daily transportation       6000/1          2/1       Branding of service through board or banner at
of delegates               0000                      transport kiosk.
                                                     Logo on bus.
Registration forms         10000           1         B/W logo on registration form.
Preliminary program        15000           1         Logo on document.
and invitation to                                    Half page advertisement
register
Contribution to            From         Several      Mention during introduction of keynote speaker.
travelling and             R5000       required
accommodation cost
of keynote speakers
Gifts to keynote           1000            1         To be negotiated with sponsor – dependant on type
speakers.                                            of gift (minimum R250 per speaker).
(± 4)
Gifts to session chairs    2500/5         2/1        To be negotiated with sponsor – dependant on type
(± 48)                     000                       of gift (minimum R100 per speaker).
Website development,       30000        Taken        Credit on website.
maintenance and
hosting.
Opening of                 20000          Not        Option to deliver speech.
exhibition.                           available to   Mention in exhibition catalogue.
                                       exhibitors    Half page advertisement in exhibition catalogue

Stage show reflecting      25000          1/2        Mention in speech prior to performance.
cultural diversity –                                 Mention in conference program.
details to be finalised.
Design of conference       10000        Taken        Credit on website.
logos, letterheads and
documentation style.
Seeding funds              20000        Several      Acknowledgement on webpage (+ link) as provider
                                                     of seeding money.
Publication of special     20000/         1/2        Full-page advertisement in journal.
conference journal         10000                     Prominent reference in editorial.
Conference logo            * To be      Taken        *To be decided
design, layout of          finalise
official documents         d
and web page graphic
design
Exhibition catalogue       * To be                   * To be finalised
                           finalise
                           d
Tailor-made
packages may also
be accommodated.

								
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