AfricaGIS 2005 Donor, Sponsorship and exhibition opportunities The local and international organising committees are committed to host the AfricaGIS 2005 conference at an affordable fee for delegates. We have in fact announced a subsidised delegate registration fee. This implies that without financial support we will not be able to meet the financial obligations associated with the organisation of an event of this extent (1000 + delegates). Financial sponsorship is therefore being sought from government and the broad local and international Geo-Information industry. There are several ways in which you can become a shareholder in the success of AfricaGIS 2005: By sponsoring conference events e.g. opening and closing ceremonies, opening of technical exhibition, project exhibition showcasing Geo-information projects working for Africa, plenary or technical sessions, social and networking events and the envisaged outreach action to empower school teachers with GIS skills. As an exhibitor sharing your products and services with conference delegates. By sponsoring components of the conference e.g. simultaneous translations, refreshment breaks and transportation of delegates. By sponsoring materials to be provided to delegates as part of their conference package e.g. conference bag and stationary, conference program, electronic conference proceedings and a complete set of all abstracts. By sponsoring student delegates or delegates who would otherwise not be able to attend AfricaGIS 2005. It is rather difficult to categorise much needed and appreciated financial or in-kind contributions into rigid clinical categories. However, we had to devise some sort of structure by which we can acknowledge contributions in (our perception) a fair manner. Being a GIS conference we have decided to distinguish between Polygon, Line and Node donors/sponsors. The symbology behind this is that as a GIS cannot function properly without the tiny nodes giving structure and meaning to the lines and polygons, AfricaGIS 2005 needs contributions on all three support levels to be successful. Polygon donors The sponsorship of AfricaGIS 2005 through the contribution of R100 000 ($16 000) or more entitles the sponsoring organisation to the items listed below. Note that sponsors are responsible for providing banners or boards (not exceeding specified dimensions) as well as the putting up and removal thereof at specified times. Item Option to deliver keynote address relevant to conference theme or sub-themes during opening or closing ceremonies. (Speaker and paper content to be approved by the speaker selection committee) Permanent display of board or banner in registration foyer/entrance to exhibition or lecture hall. Share logo space on one side of conference bag with other organisations contributing R50 000 or more. Logo on banquet menu. Logo on back cover of conference program Promotional paragraph and link from the AfricaGIS 2005 web site to organisation’s website. Listing in/on: conference program, document containing abstracts, CD containing conference proceedings, conference website. Mention during opening and closing ceremonies. Waving of registration fees for two delegates. Preferential location of a standard 3 m x 3 m exhibition booth (subject to availability at the time of confirmation of sponsorship). Four tickets to conference banquet and cocktail function. Logo on official conference letterhead. Silver Line donors Donations to AfricaGIS 2005 through the contribution of R50 000 ($8 000) or more entitles the donor organisation to the items listed below. Note that sponsors are responsible for providing banners or boards (not exceeding specified dimensions) as well as the putting up and removal thereof at specified times. Item Logo on back cover of conference program. One-day display of board or banner in registration foyer/entrance to exhibition or lecture hall as agreed and approved by the Exhibition organiser. Smaller (than polygon sponsor) sized logo on banquet menu. Share logo space on one side of conference bag with other organisations contributing R50 000 or more. Link from the AfricaGIS 2005 web site to organisation’s website. Listing in/on: Conference program, CD containing conference proceedings, conference website. Mention during opening ceremony. Waving of registration fees for one delegate. 60% discount on a standard 3 m x 3 m exhibition booth. Two tickets to conference banquet and cocktail function. Node Sponsors The sponsorship opportunities listed below are available on a first-come, first served basis. All sponsors will be listed in the conference program, in the electronic conference proceedings and on the AfricaGIS 2005 website. Note that we expect 750 + delegates. Sponsorship Additional sponsorship benefits number of Maximum with “x” opportunities sponsors (ZAR) USA $ Mark Cost Cost Events Conference banquet 25000 1 Logo on banquet menu. Option to deliver 15-minute speech. Branding of event through board or banner. Sub-theme sponsor: 15000/ 1/2/3 Mention during opening and closing ceremony. Local integrated 12000/ Branding of theme in programme. development 7000 Display of company logo as screensaver before and after each session. Banner display in venue Sub-theme sponsor: 15000/ 1/2/3 Mention during opening and closing ceremony. Spatial Data 12000/ Branding of theme in programme. Infrastructure 7000 Display of company logo as screensaver before and Facilitating after each session. Development Sub-theme sponsor: 15000/ 1/2/3 Mention during opening and closing ceremony. Development through 12000/ Branding of theme in programme. partnerships 7000 Display of company logo as screensaver before and after each session. Sub-theme sponsor: 15000/ 1/2/31 Mention during opening and closing ceremony. African action for 12000/ Branding of theme in programme. global impact 7000 Display of company logo as screensaver before and after each session. Sub-theme sponsor: 15000/ 1/2/3 Mention during opening and closing ceremony. Business Geographics 12000/ Branding of theme in programme. 7000 Display of company logo as screensaver before and after each session. Simultaneous 20000 Several Mention during opening and closing ceremonies. translations. Cost ± + required Display of board or banner during sessions of R300 000 simultaneous translations. Lunches and 10000 5 (one per Branding of event in program. refreshment breaks day) Mention at session before lunch Banner or board close to main serving area. Contribution to cost Open 1 per Mention during opening of workshop. associated with for workshop Branding of event through board or banner. workshops before or offers* Logo on workshop documentation. after Conference Logo or mention in conference program. Display of company logo as screensaver during workshop. Option to deliver opening or closing speech at workshop. * Depending on cost of workshop. Project Exhibition 15000* 2 Branding of event through board or banner. To be Logo in project catalogue finalise Not Mention during opening of exhibition d available to Advertisement on inside back or inside front cover vendors/exhi bitors as promotion opportunity Materials to be provided to delegates Conference program 10000 2 *Full page advertisement- Inside back or inside front covers Conference program 5000 Full page advertisement elsewhere Conference program 3000 Half page advertisement elsewhere Conference program 1500 Note on page “This page has been sponsored by…” Conference bag Cost of Taken Logo on one side only of conference bag bags Insertion of flyer in conference bag. (Bag to be provided by sponsor Sample bag to be approved by LOC) Name tag and lanyard 5000 + Taken Logo on name tag cost of Logo on lanyard tag and (Tags and lanyard to be provided by sponsor) lanyard Insertion of flyer in 5 000 “Unlimited” conference bag Conference 15000 2 Logo on jewel case insert and on CD proceedings on CD Abstracts 20000* 1/2 Logo on document /11000 *Advertisement on outside back or inside front cover * Project catalogue 10000* 2 Branding of project exhibition through board or * To be banner. finalise Logo in project catalogue. d Mention during exhibition opening *Advertisement on outside back or inside front cover Project catalogue 5000* 2+ *Full page advertisement elsewhere 3000* 4+ *Half page advertisement elsewhere * To be finalise d Other Social outreach 10 000 Several Branding of event through board or banner. initiative required Package can be negotiated with sponsor. Subsidising student 2000 Depending Listing in program. delegates on student R2000 per student registration Travel and research 5000 Several Listing in program should amount exceed R5 000.00 grants required Daily transportation 6000/1 2/1 Branding of service through board or banner at of delegates 0000 transport kiosk. Logo on bus. Registration forms 10000 1 B/W logo on registration form. Preliminary program 15000 1 Logo on document. and invitation to Half page advertisement register Contribution to From Several Mention during introduction of keynote speaker. travelling and R5000 required accommodation cost of keynote speakers Gifts to keynote 1000 1 To be negotiated with sponsor – dependant on type speakers. of gift (minimum R250 per speaker). (± 4) Gifts to session chairs 2500/5 2/1 To be negotiated with sponsor – dependant on type (± 48) 000 of gift (minimum R100 per speaker). Website development, 30000 Taken Credit on website. maintenance and hosting. Opening of 20000 Not Option to deliver speech. exhibition. available to Mention in exhibition catalogue. exhibitors Half page advertisement in exhibition catalogue Stage show reflecting 25000 1/2 Mention in speech prior to performance. cultural diversity – Mention in conference program. details to be finalised. Design of conference 10000 Taken Credit on website. logos, letterheads and documentation style. Seeding funds 20000 Several Acknowledgement on webpage (+ link) as provider of seeding money. Publication of special 20000/ 1/2 Full-page advertisement in journal. conference journal 10000 Prominent reference in editorial. Conference logo * To be Taken *To be decided design, layout of finalise official documents d and web page graphic design Exhibition catalogue * To be * To be finalised finalise d Tailor-made packages may also be accommodated.
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