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                              STEP BY STEP GUIDELINE

In order to simplify the process of registering your programme as a Youth Service Programme, please note
the following step by step process which should make it easier for you to follow the requirements.

                       Identification of suitable programme
 Step 1 :              To begin with, the Government Department must identify a project whose objective
                       would be to provide a service to the community. To aid this process we have
                       provided a “Programme Identification Guide”, which the project planners can use
                       to map out a suitable project concept. The purpose of this guide therefore is simply
                       to assist the process of identifying a suitable project.

                       In order to qualify for registration as a Youth Service project, your programme has
                       to provide a service to the community through which the community derives some
                       kind of benefit. This means that a business venture that benefits only its owners/s
                       cannot be a youth service project. The criteria for a Youth Service Project is that it
                       should :

                          Deliver a community service that meets an identified need of the community,
                          Be a project that is in line with local, provincial or national government
                           development priorities/objectives,
                          It should be supported and/or driven by a government department,
                          It should be budgeted for.

                       Further details on the requirements for the service are outlined in the document
                       labeled “Criteria for Registration”. Please familiarize yourself with these
                       requirements as part of the project identification process. Once you have identified
                       a clear “service” activity that the youth will participate in, you can move on to the
                       next step.

                       Self Assessment
 Step 2 :
                       Once the project is identified, the organization should then conduct a self
                       assessment to assess the extent to which the project meets the requirements of a
                       Youth Service project. The “Self Assessment Tool” provided should be used for
                       this purpose. The purpose of the self assessment tool is to help organizations to
                       identify areas in which their project concept does not meet the required criteria.

                       Project planners should then work on the areas that do not comply with the set
                       criteria and develop the project concept further in these areas. This tool need not be
                       submitted to the NYSU, as it only serves as internal preparation for completing the
                       registration form. Once this process is completed, the next step can then be

                       The critical criteria for the project to be successfully registered are that it should
                       have :
                        A clearly defined service
                        Clearly specify the learning to be provided to the youth
                        Specify the exit opportunities that will be provided to participants
                        Out line the institutional and programmatic arrangements
                        Specify the age of the beneficiaries of the project
                        Specify the entry level educational requirements for the beneficiaries
                        Specify the budget criteria
                        Specify the duration of the proposed project.

                       As you go through the self assessment tool, you should be able to assess the
                       degree to which your project does meet this criteria.
Step 3 :   Application for registration
           Fill in the “Application Form for Registration” which should be accompanied by
           a 4 page description of the proposed project to include the following elements ;
            Introduction
            Target beneficiaries of the project
            Expected Outcomes
            Success Indicators
            Background to the project
            Service activities
            Structured learning
            Exit opportunities (further training, employment or economic activities)

           The application form should be submitted to the NYSU as soon as it is completed.
           This can be done electronically or by fax.

           Processing of applications
Step 4 :   The NYSU will review the application in line with the set criteria. Projects that meet
           all the criteria are allocated a Programme and Institutional Assessor (PIA) to verify
           that the project meets the criteria and where it does, then the project will be
           registered. Registered projects are awarded an NYS Certificate.

           In a case where the project only meets up to 80% or less of the criteria, a Technical
           Assistant will be provided to assist the project to meet the set criteria.

           Implementation plan
Step 5 :   Registered projects should submit a detailed implementation plan specifying the
           activities to be undertaken and timeframes. The plan should also include a budget
           for the project and the roles of all stakeholders. Projects registered under the
           National Youth Service Programme should ideally be for a period of 12 - 18 months.
           There may be projects that are longer or shorter than this proposed period. In cases
           where this is true, the rationale for the shorter or longer period should be outlined.

           Budget Criteria
           The budget of the projects should be reflective of the National Youth Service budget
           criteria. This means that the budget should reflect the following key line items:

           •   Stipend or allowances for participants to facilitate travel to and from the service
           •   Service related costs e.g. costs of building infrastructure
           •   Education and training costs (may be sourced from the National Skills Fund)
           •   Stipends or allowances for Youth Workers
           •   Management costs
           •   Requite clothing e.g. cloves and protective gear
           •   Insurance and related costs where necessary

           NYS Support
Step 6 :   On the basis of the implementation plan, NYS will assess the needs of the project
           and discuss with the Department, ways in which the needs of the project can be
           met. NYS will assist in the mobilization of resources that may be required to ensure
           that the project is implemented successfully.

           Project reporting
Step 7 :   Registered Departments must submit progress reports to the NYSU (frequency of
           reporting to be finalised). Upon completion of a project, a close out report should be
           provided in the format that will be supplied by the NYSU. (NB these requirements
           are separate from those that may be agreed upon during the funding arrangements)
The benefits to departments of registering as Youth Service Projects are :

•   Certification bestowing the right to utilise the NYS brand which will be associated with
    credible, quality projects that support competent graduates
•   National recognition of the project and the implementing agency
•   Your project is recognized as part of a national initiative to support the strengthening of
•   Registered projects gain access to services and funding negotiated through the NYSU

Support provided by the NYSU to registered projects includes the following :

An amount of R 12 500 is awarded to each learner placed in the programme. This amount covers
costs pertaining to ;
• Lifeskills development training such as enterprise education and personal development
• Training for Team Leaders
• Support for exit opportunities

NYSU also funds project development costs such as Technical Assistance required to help
projects to comply with the required criteria.

Skills development and technical training       - are sourced from the SETAs and Department
                                                  of Labour

Stipends for learners                            - are funded by the Government Department

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