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UNIVERSITY-OF-GLASGOW

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UNIVERSITY-OF-GLASGOW

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									                                                UNIVERSITY OF GLASGOW

                                                    FACULTY OF ARTS

                      GUIDELINES FOR EXAMINERS AND CONVENERS FOR THE DEGREES OF PH.D.,
                   M.LITT. (RESEARCH), M.PHIL. (RESEARCH), M.TH. (RESEARCH), M.MUS. (RESEARCH)



BOARD OF EXAMINERS (see Section 15 in the Guidelines)

1.   Examiners are appointed by the University Court on the recommendation of the Faculty Higher Degrees Committee,
     after the Committee has received proposals from the Head of Department and the Supervisor.

2.   The Board of Examiners consists of the Convener, the Internal Examiner(s), and the External Examiner(s).

THE ORAL EXAMINATION (VIVA) (see Sections 16-20 in the Guidelines)

3.   The Higher Degrees Committee expects Examiners to hold an oral examination (viva voce) in accordance with agreed
     University and Faculty policy: the oral may be waived only in exceptional circumstances and with the agreement of all
     concerned including written agreement by candidate.       The Convener of the Board of Examiners will make the
     necessary arrangements for the oral examination.

4.   All members of the Board of Examiners (see para. 2 above) must attend the oral examination, as must the student.
     The supervisor may attend, if the candidate is agreed (see Section 19 below). No one else may attend without prior
     permission from the Higher Degrees Committee.

5.   The purpose of the oral examination is to confirm (or otherwise) the preliminary views of the Examiners which have
     already been sent to the Clerk of the Faculty. No indication of these preliminary views shall be communicated to the
     candidate at any stage of the oral examination. At the end of the examination the candidate may be recalled and given
     an informal indication of the Examiners’ recommendations to the Faculty Higher Degrees Committee

THE ROLE OF THE CONVENER

6.   The Head of Department (whether an examiner or not) is normally the Convener of the Board of Examiners. However,
     the Head may delegate these responsibilities to another senior member of the Department or, if necessary, to a senior
     colleague in another Department and must so delegate if he/she is the Supervisor. In no case may the Supervisor act
     as Convener of the Board of Examiners.

7.   The Convener is responsible for arranging the oral examination and any other meetings of the Examiners that may be
     required.

8.   The Convener should begin making arrangements for the viva no later than 6 weeks after the thesis has been sent to
     the examiners. The agreed date of the oral examination should be confirmed to the Clerk of the Faculty.

9.   It is up to the Convener to chair the oral examination, and to agree on the actual viva strategy with the examiners. The
     Convener ensures that the examination is conducted fairly, i.e. that the student is allowed to answer questions asked;
     that the viva is not unduly prolonged; that the thesis/dissertation as a whole is as fully examined as possible; that the
     supervisor does not take part in the examination process and is only present if the student wishes.

10. After the oral examination the Convener of the Board of Examiners completes a brief composite report form, signed
    by the Convener and the Examiners, and sends this to the Clerk of the Faculty for submission to the Higher Degrees
    Committee. The Convener shall try to reconcile any differences of views between examiners regarding the outcome, if
    necessary and possible. The report form must include either an agreed recommendation or particulars of any
    disagreement.

11. The brief post-viva report will state how any required changes will be communicated to the candidate. It is the
    responsibility of the Convener to ensure that any such changes are properly and clearly communicated to the
    candidate, and to liaise with the supervisor(s), examiners and candidate following the viva as necessary to see that the
    channels of communication are kept open.

THE ROLE OF THE EXAMINERS (see Sections 16-19 in the Guidelines)

12. The Examiners each submit a preliminary written report, which shall be regarded as provisional, to the Clerk of the
    Faculty before the oral examination. This report should normally be submitted within 6-8 weeks of receiving the thesis
    or dissertation; any difficulty in adhering to this schedule should be communicated to the Clerk of the Faculty as soon
    as possible. (The Clerk of the Faculty transmits the reports to the Convener of the Board of Examiners before the oral
    examination.)
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13. Examiners should communicate with Convener/HoD about their decision regarding the holding of viva.

14. Examiners must sign a brief post-viva report indicating decision made at the viva and how any corrections will be
    communicated to student. (paras. 10-11 above)

15. Examiners undertake to write joint report with other examiner(s) within one week of the viva, if this has been
    determined as the most appropriate method of communicating with the student, as per para. 11 above.

16. Although the Examiners will naturally discuss the thesis, each preliminary report must be independent. The Examiners
    are not obliged to agree on their preliminary or final recommendations. If there is disagreement, the Higher Degrees
    Committee will consider the various reports and recommendations and reach a decision, but the Committee will not
    recommend the award of a degree without the approval of an External Examiner. The Committee may decide, in a
    case of disagreement, to recommend the appointment of a further Examiner.

ROLE OF THE SUPERVISOR (see Sections 16-19 in the Guidelines)

17. The supervisor signs the submission form when the student first submits the thesis/dissertation. Any reservations the
    supervisor wishes to express may be included on this form or may be appended to it.

18. The supervisor may submit a pre-viva report, if appropriate.

19. The Supervisor may attend the oral examination as an observer and may participate in the discussion if invited by the
    Examiners or by the candidate, but may be requested to leave before any decision is taken, and should not sign any of
    the Examiners’ reports or recommendations. However, the Supervisor has the right to submit a separate report. The
    candidate has the right to request that the Supervisor does not attend the oral examination.

20. If the student is required by the examiners to make minor or substantial revisions to the thesis/dissertation, the
    supervisor may need to advise the student on these revisions.

EXAMINERS’ RECOMMENDATIONS (see Sections 19-22 in the Guidelines)

21. Where the report includes an agreed recommendation, it must be in one of the following forms:

   Satisfactory

   (a)   the unconditional award of the degree. (NB the award of a higher degree than the one sought may NOT be
         recommended by the examiners).
   (b)   the degree be awarded subject to certain minor corrections of detail or of presentation specified by the
         Examiners (with an indication of a deadline by which the corrections or changes are to be completed.)
   (c)   the degree be awarded subject to certain changes of substance in a specific element or elements of the
         thesis/dissertation as recommended by the Examiners (with an indication of a deadline by which the corrections
         or changes are to be completed.)

   Unsatisfactory

   (d)   the thesis/dissertation as a whole is unacceptable on the grounds of unsatisfactory content, but that the
         candidate be permitted to revise it, taking account of criticisms made by the Examiners and re-submit it for the
         same degree within a specified period.
   (e)   the thesis/dissertation has not achieved the standard required for the Degree sought. but that the candidate
         be permitted to revise it, taking account of criticisms made by the Examiners, and resubmit it for a lesser degree
         within a specified period.
   (f)   no degree be awarded.

22. If the examiners are not agreed, see para. 16 above.

CORRECTION OF THESIS (see Section 20 in the Guidelines)

23. Where correction or revision is required, the examiners must provide the Clerk of the Faculty and the supervisor with
    the necessary details of any necessary changes in writing immediately after the oral examination or, where an oral is
    not held, on completion of their examination of the thesis. The Clerk will then send the details to the candidate under a
    covering letter setting out the formal arrangements for return of the thesis. The information provided to the Clerk by the
    Examiners might range from a list (which might be the annotated copy of the thesis examined) of the minor corrections
    of detail or of presentation to detailed criticisms (for thesis requiring more substantial changes.) It should be made
    clear which corrections are required and which only recommended.




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24. For a grade of (b) Minor - Detail or Presentation above, the Internal Examiner will confirm to the Clerk in writing that
    the necessary changes have been made upon resubmission;
    for a grade of (c), Intermediate - Changes of Substance both Internal and External will confirm the changes have
    been made;
    a grade of (d) and (e) Unsatisfactory, the student must submit a rewritten thesis/dissertation to the Clerk of the
    Faculty for examination in accordance with the original procedure

      N.B. Under the provisions of the Data Protection Act a candidate may seek access to any or all of the above
      reports.



APPENDIX : NATURE OF THE DEGREES (see Section 2 in the Guidelines)

(a)   M.Phil. (Research) and M.Th. (Research)
      The degrees of Master of Philosophy (Research) and Master of Theology (Research) may be awarded to a student
      whose postgraduate course of special study and research represents a distinct contribution to knowledge. The period
      of full-time study is one year and the thesis is 30,000-40,000 words, including references, bibliography and
      appendices.

(b)   M.Mus. (Research)
      The degree of Master of Music (Research) may be awarded in one of three specialist areas: Musicology;
      Composition; Music Technology.          Coursework and seminars account for 40% of the programme and a
      thesis/porfolio/project accounts for 60%. Full details are included in the University Calendar. The period of study is
      one year of full-time study.

(c)   M.Litt. (Research)
      The Degree of Master of Letters may be awarded to a student whose postgraduate course of special study and
      research represents a significant contribution to knowledge. The period of full-time study is two years and the thesis
      is 40,000-70,000 words, including references, bibliography and appendices.

(d)   Ph.D.
      The candidate’s thesis shall be an original work making a significant contribution to knowledge in, or understanding of,
      a field of study and should normally be expected to contain material worthy of publication. The thesis shall
      demonstrate that the candidate has adequate knowledge of the field of study and the relevant literature and shall
      show the exercise of critical judgement. The literary presentation shall be lucid and scholarly and there shall be a
      satisfactory abstract. The thesis is 70,000-100,000 words, including references, bibliography and appendices.

For any research degree, the research work must be communicated coherently in a thesis presented in a critical and
orderly way and, where appropriate, must show evidence of appropriate analysis and discussion of results.




                                                                                                            (msc\guidelines res 1-06)




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