Simple-Business-Case-–-RENT0-Works-Packages

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					                       Estates Funding Authorisation
This form is to be used for ad-hoc* purchases above £1,000 in value where
competitive tender is not required (i.e. expenditure below £20,000). This may
include major equipment, vehicles, large tools, machinery etc.

* Ad-hoc = those items that are not part of a regular and routine purchase or part of a major
project’s authorised spend.



Section A – Outline Business Case

Project Title:

To:      Jas Lail – Estates Accountant                 From:


Background:
Please provide details of the background and reasons for this request.




Options:
Please provide details of the options considered (including do nothing) along with an
evaluation/justification for the chosen option.




Benefits to the University:
Please provide details of the anticipated benefits and outcomes.




Risks:
Please provide details of the risks relating to the project (including do nothing)




Scope of Works:
Please provide a description of the project, works to be undertaken or equipment required along
with timescales.




Sustainability and Environmental Considerations:

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Please provide details of any environmental considerations, impacts or benefits.




Options and Quotes:
Please tick one or more relevant boxes:

Up to £4,999              -    Single written quote (attach quote)                                     
£5,000 - £19,999          -    3 written quotations (attach quotes)                                    

>£20,000                  -    Full Competitive Tender (do not use this form)                          
Procurement & delivery – can the project be          Yes   No
completed by the end of the current financial
year?                                                     


Costs:
Please provide details of the anticipated total cost of the project

                                                                                                    2008-09

Direct Costs                                                                                    £

Indirect Costs (additional support costs, warranties, training, initial consumables             £
etc)

Total (Incl VAT)                                                                                £

Ongoing annual costs beyond 2008/09 (anticipated and estimated)                                 £

Funding

The project has been budgeted for or can be covered within the Estates                  Yes             No
Budget
                                                                                                       
– Cost Code is __________________________

The project requires additional funding to be allocated                                 Yes             No
from ___________________________________________________________                                       

Prioritisation:
Please provide details of the anticipated priority of the project

RED            (Statutory requirement, H&S or Business Continuity)                                     

AMBER          (Essential - will adversely affect service delivery or working conditions)              

GREEN          (Desirable – would enhance services and/or working conditions)                          



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Section B – Sign Off

Requested By:                                         Signature:




                                                      Date:

Supported by Deputy Director:                         Signature:




                                                      Date:




Section C – Authorisation

This project is AUTHORISED / NOT AUTHORISED           Signature:


Jas lail – Estates Accountant
                                                      Date:

                                                                           Yes   No
This project will be funded within the existing budget by Budget Code           
_____________________

                                                                           Yes   No
Additional funds to be allocated to Budget Code ________________________        
for this project




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Description: Simple-Business-Case-–-RENT0-Works-Packages