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					                   SCHOOL OF ARTS, HISTORIES AND CULTURES


                    HEAD OF SUBJECT AREA RESPONSIBILITIES




DATE OF APPROVAL BY SCHOOL POLICY & RESOURCES COMMITTEE:
                                         21 FEBRUARY 2007


                          DATE FOR REVIEW: FEBRUARY 2009




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                      School of Arts, Histories & Cultures
             Policy on apportionment of funds from external grants
                                February 2007




What is fEC?
At present, Research Councils award 80% of the Full Economic cost of project, with
an expectation that they will move to funding the full fEC by 2010. In the meantime
the University must continue to subsidise research by funding the remaining 20% -
the School is responsible for the funding of such shortfalls.

In addition to subsidising the shortfall between cost and award value, the School is
also responsible for paying Estates charges as well as taxation on research income
to the university to fund indirect costs such as Libraries, payroll, HR and research
administration.


The distribution of research funds within the school will be as follows:

1. fEC Research Leave:

Research Council (AHRC, ESRC etc):

-      50% of the award received (applicant salary costs plus estates and
       indirect costs: i.e. the figure on the award letter), capped at £15k (reviewed
annually), will be available to the discipline area to spend on        replacement
teaching (including on costs – employers national insurance and superannuation
contributions).
-      remaining balance is used by the School to fund the 20% shortfall between
       the actual cost and award value as well as paying research income tax to the
       university.
-      The award-holder applies for additional research costs through the scheme
       (and therefore does not receive an ‘incentive’ or ‘overhead’ payment)


2. Non-fEC Research Leave

Leverhulme/British Academy Research Leave Fellowships (both non-fec):

-      Amount received for replacement teaching is made available to the
       discipline area to make an appointment.
-      The University receives no contribution to indirect and Estates costs from
       charities.




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3. fEC Research Grants

Directly Allocated Staff:

-      Investigator % time committed to the project (as per award) - as a % of the
       individual’s salary (plus on-costs) is made available to the Investigator for use
       on teaching buy-out or in any other manner to support the research of the
       Investigator*.

       e.g. If the investigator’s time committed to the project was 10% and the
       investigator’s salary was £30,607 (£37,261 including on costs) the
       investigator would then receive £3726.10 per year (10% of £37, 261) to spend
       on replacement teaching (salary plus on-costs) for the duration of award.

       * Any buy-out or equivalent is subject to the approval of the Head of Subject.


PI personal account

-      1% of the sum of the award received by the University of Manchester, to the
       maximum of £1500 per year, is made available to the award holder(s) as
       personal research funds. Where there is more than one investigator the
       distribution of such funds would be agreed at application stage when
       completing and signing the ‘Research Applications Approval Form’.

-      This does not apply to an AHRC research leave award.

4. non-fEC research grants

-      Small research grants that do not carry fEC funding create no overheads and
       are spent directly on the activity for which the award was made.

-      Larger research grants that do not carry fEC funding do not automatically
       trigger any formula-driven personal allowance. Every effort should be made at
       application-stage to make full use of any contribution to overheads that may
       be allowed by the particular scheme.



Note
The original document was approved by SPRC 18 October 2006. Because several
people indicated that the policy was unclear in practice, the document was returned
to Research Committee. This version contains revisions made by Alison Sharrock
after discussion with Research Committee on 31 January 2007.
This revised version was approved by SPRC on 21 February 2007.




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