Get documents about "East-Warwickshire-Caravan-Centre
W
Description
East-Warwickshire-Caravan-Centre
Document Sample
East Warwickshire Centre – The Caravan Club
Minutes of Meeting 552 Held at Ryton Village Hall, Ryton
On Tuesday 3rd June 2008
Mr Peter Hallam opened the meeting at 7:35 pm.
1. Apologies: None
2. The minutes of Meeting 551 were accepted as a true record following corrections as
below:
Under 5.1 - the final paragraph should read “ without any signature” not
“without his signature”
Under 6.7 – Mr Peter Hallam had been asked, not Mr John Griffiths
3. Matters Arising
551.5.1 Mrs Dene Shaw confirmed that the grant had been received after the
statement had been prepared, and commented that the figures had been
produced mid-month as she had been going on holiday. This also covered
the apparent disparity in the balance on deposit with CCHQ
551.6.6 Mr Peter Hallam stated that the concern had been raised at the Regional
Council meeting, and was being taken up with CCHQ.
4. Correspondence.
4.1 Central Region (Peter Ward) informing the Centre that Brian Richardson
would be attending the Regional Council meeting on 25th June and would
be giving a talk on the Exemption Certificate and the Club and Centres
responsibilities. He invited Rally Secretaries to attend. Mrs Sharon
Holloway confirmed that she would attend.
Action: Mrs Brenda Dane to confirm this with Peter Ward.
4.2 Northants and Rutland Centre (Sharon Jenkins) accepting the EWCC
invitation to the AGM, and confirming that Barry and Lin Roberts, and
Duncan and Winnie Mitchell would be pleased to attend.
Action: Mrs Brenda Dane to supply directions to the rally nearer the
date.
5 Reports
5.1 Treasurer: - Mrs Nadine Shaw presented the figures as at the end of
May. She pointed out that a further £1000 had been deposited with
CCHQ, bringing the balance to £5000.
5.2 Rally Secretary: - Mrs Sharon Holloway stated that Mick & Jackie
Greene were unable to run the Cadeby Tea Rooms rally (No 32). This
rally now had no Rally Officers. She also stated that she and Peter
Holloway would run Rally 42 at Flecknoe.
Moving to the 2009 rally programme, Mrs Holloway stated that many
landowners had not confirmed a rally fee, or had given a fee subject to a
certain number of vans attending. It was suggested by Mr Peter Hallam
that the fees shown in the Rally Book for 2009 should be identified as
subject to confirmation where this was the case.
Given the proximity of the 2009 National Rally to the Centre, it was
suggested that a follow on rally be organised by the Centre. Venues
suggested were Stanford Hall and Stratford on Avon Race Course (both
on the commercial site with EHU as this was seen to be an advantage)
Action: Mrs Holloway to follow up
Mrs Brenda Dane commented that some members at the National had
said that they preferred to travel to the vicinity of the Rally on the
Thursday, thereby avoiding the worst of the traffic, and so had only a
short trip on the Friday morning. Given that there were not many CL's
close to Prestwold, she suggested that a Pre-national rally could be
provided, if a suitable venue could be found.
Action: Mrs Holloway to investigate
Mrs Dene Shaw identified a site at Scratby (near Yarmouth) as being
suitable for a holiday rally, and indicated that she and Derek would run
it. She would pass details to Mrs Holloway. She also stated that Eastnor
Castle would provide a free Rally Officer pitch if more than 10 vans
attended.
She had also received a request from the Charities Caravan Club, who
were also running a rally at Upton upon Severn, to be allowed to use the
Elsan facilities organised by the Centre. Given the likelihood that
numbers attending the EWCC rally may be lower than in previous years,
this request was agreed, payment for its use to be pro rata to the
number of vans attending.
In response to a query from Mr John Griffiths, Mrs Holloway stated
that the paperwork from Clumber Park had not yet been returned. She
would follow this up.
5.3 Social Secretary - Mrs Jane Burgoine had nothing to report.
5.4 Rally Equipment Officer: - Mr Derek Shaw stated that he had made a
number of new signs to replace ones where the lamination had become
damaged, allowing ingress of damp. He also commented that the bag for
the Welcome banner had been replaced at the National, Mr & Mrs Steve
Dane had spotted a heavy duty canvas bag in one of the traders bargain
boxes.
5.5 Equipment Sales Officer –Mr John Griffiths had nothing to report. Mr
Derek Shaw stated that one of the traders at the National was offering
a variety of clothing, pennants etc at very good prices including
embroidery / printing of the Centre logo. He also commented that the
stock of pennants was almost exhausted, and suggested that more be
ordered. Given that most sales of these items was to the Centre for
presentation purposes, it was felt that an order for 20 would last for
approximately 4 years. It was proposed by Mr Steve Dane, and seconded
by Mrs Dene Shaw, that 20 pennants be purchased. This was carried
unanimously.
5.6 Brown Bear Editor: - Mrs Marianne Griffiths said that she hoped to have
the next issue available for Upton Barns, and commented that the print
quality was improved following the copier service.
5.7 Junior Liaison Officer – Mrs Sharon Holloway reported that the Juniors
Rally had been a success, she had received phone calls saying how much
people had enjoyed it. She stated that the raffle had raised £75 for
the Juniors funds. She noted that the signatures on the bank book
needed to be updated, but as Mrs Jane Burgoine's signature was still
current, she offered to pay the money in.
Mrs Jane Burgoine suggested that a letter be sent to the Junior
Committee, congratulating them on the conduct of their rally. This was
agreed
Action: Mrs Brenda Dane to write to the Junior Committee
5.8 Statistics & Dues –Mrs Dene Shaw had nothing to report.
5.9 Webmaster: This will no longer be included in the minutes as a regular
item – it will only be included as and when necessary
6 Any Other Business
6.1 Mrs Dene Shaw presented a proposal to increase the value of the
presentation to Rally Officers, this being to offer a £5 discount on the
one night site fee rather than offer tokens. It was proposed by Mrs
Dene Shaw, and seconded by Mrs Jane Burgoine that this be adopted
from the commencement of the 2009 Rally Book. The proposal was
carried unanimously. Mr Steve Dane was asked to prepare an article for
the Bear, describing the changes.
Action: Mr Steve Dane
6.2 Mrs Brenda Dane asked that articles be put in the Bear, asking for
nominations for the 2009/10 Charity, and asking for photographs for
the Rally Book Cover and the Bowmar Trophy
Action: Mrs Marianne Griffiths
6.3 Mr Peter Hallam stated that a presentation of a 900 rallies plaque was
imminent. It was noted that our plaque supplier did not offer a "wings"
shape in his catalogue. Mr Derek Shaw offered to cut out a shape if a
suitable piece of plastic could be obtained. Mr Steve Dane commented
that the plastic used had to be of a kind that was suitable for hot foil
printing. Mrs Marianne Griffiths agreed to contact Bob, to see if a
piece of plastic could be obtained.
Action: Mrs Marianne Griffiths
6.4 The forthcoming Chairman's Rally was discussed. It was agreed to
offer catering of English (sausage & mash) – Mr & Mrs Shaw to prepare,
Italian (spaghetti bolognaise) – Mrs & Mrs Dane to prepare, and Chinese
(sweet & sour chicken) – Mr & Mrs Burgoine to prepare.
Stalls and the "Olympic" sports were also discussed.
As the event coincided with Warwick Carnival, it was agreed to leave the
Saturday free, and commence the activities from 5:30 on the Saturday
evening, with food served from 7:00 pm
7 Flag and Tote Rota
Flag Tote
Pershore Mr P Hallam N/A
Upton Barn Mr S Dane Mrs B. Dane
Kingsbury Mrs J Burgoine Mrs D Shaw
Heathcote Lakes Mr P Hallam Mrs J Burgoine
Willows Farm Mr S Dane Mrs B. Dane
Date of Next Meeting is Tuesday 1st July 2008 at Ryton Village Hall, Ryton at 7.30 pm.
There being no other business, Mr. Hallam closed the meeting at 9:32 pm.
MINUTES SECRETARY CHAIRMAN
Mr. Steve Dane Mr Peter Hallam
