City and Borough of Sitka Lease Agreement With Sawmill Cove Industrial Park This lease agreement is made between the Sawmill Cove Industrial Park 100 Lincoln Street ; Sitka, Alaska hereinafter referred to as Lessor and the City & Borough of Sitka hereinafter referred to as Lessee . The Lessor and Lessee agree as follows: 1 . Lessor shall lease to Lessee 1,530 square feet storage space in the Sawmill Cove Industrial Park Administration Building. Lease area shall include Rooms 142, 143 and 144 as depicted on Attachment A to this lease. 2 . The lease area shall be used for the operation of a Municipal Records Center . This lease agreement shall be for ten years and renewable beginning November 1, 2006. 3 . Lessor reserves the right to terminate this lease at Lessor's convenience. Lessee will be given either a 90-day notice to vacate and be invited to move to another location within the Sawmill Cove Industrial Park at the Lessor's expense . 4. The Lessee agrees they are solely responsible for all security necessary to protect their property . The Lessor shall not be held liable for damage or loss. 5 . Lessee shall use the area only for activity related to a Records Center. Flammable, caustic or explosive items or materials will not be allowed within the Administration Building . 6. Lessee shall ensure that all of its employees that occupy the SCIP are included in Lessee's Workers Compensation Insurance Policy . This requirement extends to all subcontractors, suppliers and agents of Lessee . 7. Lessee shall pay to Lessor rent of $1,912 .50 (1,530 sq .ft X $1 .25/sq .ft) per month with the rent due the first day of each month delivered to the City & Borough of Sitka; 100 Lincoln Street ; Sitka, Alaska 99835 . Utility costs are included in the rent payment. 8 . Lessor shall review the rent rate every five years and make adjustments, if necessary, to adequately provide for utility and building maintenance costs. 9. Lessee is responsible for initial and final cleanup of the rooms leased and for minor repairs to existing defects with doors and windows. Minor is defined as repairs that cost less than $200 . 10 . Lessee shall insure that its vehicles and equipment do not block roadways or building entrances . Parking for 2 employees is included in the base rent at no additional charge . Page 1 of 2 11 . Lessee understands that various construction projects within the SCIP may periodically prevent vehicle access to the leased space. 12. Upon termination of this lease, Lessee shall remove all materials, equipment and other personal property from the leased area and return the area to a satisfactory condition. 13 . Lessee shall return any office furniture borrowed from the SCIP in good order or replace it at no cost to Lessor. IN WITNESS WHEREOF, the parties to these presents have executed this contract in the year and day first mentioned above. Each person executing this contract represents by the act of execution that such person holds the legal authority to bind the party that such person purports to bind . City & Borough of Sitka City & Borough of Sitka 100 Lincoln Street 100 Lincoln Street Sitka, Alaska 99835 Sitka, Alaska 99835 By: By. John C. Stein, Administrator John C. Stein, Administrator Date : Date: Attest : By: Page 2 of 2 ,tiY/z~-~ Administration Building w Lease Area Planning o 161 32' 41 Se d Flo Note: Access to electrical disconnects, tolet facilities and thermostats, find egress paths con or was considered In layout of lease greas, but these and other code requirements must art®~ be veiffied for final layout. Construction work may be required. W ar or e A Floor Plan Rn, 163,481 ; ql=t f i r~ ..~ A ------- ---------- - -- -------- 284 -7" - - 213 \ ~ ~g \ \ ` \ `\c \\ .\ ,\' \~\ \~~' \\ S m ll a .\ \ c \` S \ \` \\ \` \ \ . Lea se .\\ . . \ \ \ \ \ i \~ .~ \ \ .~ .\ n/ ColekAo ~_ \. ~\ \ \'\ \ \ \ \ \\ \ IR . \ \ \ \ \ . . .\ Are ~~ s \ \ \ \\\ .\ \\ \ \\\\ \ .\\ \\ \ . \\ \ a. _ \ \\~ \ ~ \ \~ \ ~ .\ \ .\ \ \ \\ \ I\ \ \ \ :: \ `\ \. . \ ------------------------- -- -- =r~ L a rg e N /' /. / , L ease Area s 63'4' / , T 111H City and Borough of Sitka Regular Assembly Meeting September 12, 2006 Page 3 Motion PASSED on a 6-0 roll call vote. Resume Regular Session MOTION, by Skannes to resume as the assembly in regular session . Motion PASSED on unanimous consent. The assembly resumed business in regular session at 8:55 p.m. Personnel Issue/Records Centralization MOTION, by Sherrod to take from the table the motion to grant approval and proceed with a project for centralizing the municipality's records . The initial major costs of this project will consist of a lease agreement, purchasing of storage and other related office type equipment, noting that existing personnel will be used by redefining current job descriptions . Motion PASSED on a 5-1 roll call vote with Dapcevich voting against . Item G RFP Port Authority The motion from August 22, 2006 that was still on the floor was restated : MOTION, by Holst to direct the administrator to develop an RFP to line out services similar to Task One in the Van Altvorst/Miller proposal and the first half of Task Two which is the project plan operation analysis, to bring back to the next meeting . Holst and Skannes stated that this motion is to simply bring back an RFP . Stein cautioned the assembly saying this is a huge step. Skannes expounded on the seriousness of acting on this item . Stein questioned if it is Sitka's responsibility to solve this problem. Dapcevich thinks the action is good but the timing is off . Motion FAILED on a 2-4 roll call vote with Skannes and Holst in favor. Item H ORD . 2006-40 MOTION, by Sherrod to approve Ordinance 2006-40 on second reading . Vice Deputy Mayor read the title, purpose sections. Motion PASSED on a 6-0 roll call vote. X. NEW BUSINESS: Item I School Bonds Interest MOTION, by Sherrod to approve that 75% of the additional school bond interest from the two school capital projects (Auditorium and Roofs) be used for the theatre equipment bid and that after substantial completion of both roof and auditorium projects, the remaining interest be used to purchase the remaining theatre equipment that is needed . Dr. Tom Conley and Molly Kabler, members of the Sitka School Board, reported that the school board recently toured the auditorium project and said that it is shaping up nicely. Skannes asked that they explain the consequences if this item doesn't pass. Kabler explained that there won't be an empty theatre without the funding but there will be more sophisticated material available with the funding . There is an efficiency to do it now as with a potential funding source .
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