ÉCOLE FAIRVIEW SCHOOL
CONSTITUTION AND BYLAWS
The name of the School Council shall be Fairview School Council.
The mission of our School Council is to foster the well being and effectiveness of all our school
community and thereby enhance student learning at École Fairview School (the “School”).
Our School Council will facilitate communication among all of the concerned participants of our
school community so that we may work together, as partners, to create an effective learning
environment and enable our students to achieve their potential. All of the members of the our
school community and our School Council will strive to uphold our school community’s guiding
principles when providing advice with respect to the School.
The shared principles and values which will guide all activities of our School Council are as follows:
1. We believe that students are most likely to be successful learners when all the concerned
participants of our school community (parents, teachers, the Principal, staff, students and
interested persons in the community at large) work together as partners to support, enable,
enhance and promote the effectiveness of the School.
2. We believe that each of these partners has a distinct and different role to play in educating
a child, and that the best possible education for the student cannot be attained unless each
of the partners works together to honour, support and facilitate each other’s roles.
3. We believe that effective partnerships are built on understanding, trust and mutual respect
and that these are best fostered by honest and open communication between all of the
concerned participants of our school community.
4. We believe that success of the School is dependent upon all of the partners sharing a
common vision for the School and working together to define and achieve that common
5. We believe that the School’s vision must:
a. Be based on current, relevant, and meaningful information which is gathered with
integrity and understood by all;
b. Focus on the collective needs of all the students in the School; and address the
educational needs unique to the students in the School, while staying within the
parameters of the regional and provincial standards and curriculum.
6. We believe that effective communication strategies are the cornerstone upon which our
School Council is built. Therefore, we believe that:
a. all concerned participants or our school community must have the opportunity to
provide information to our School Council in a variety of ways, e.g., surveys,
committee work, attending School Council meetings, communicating with their
parent classroom coordinators or any other manner which our School Council
Executive deems appropriate;
b. all concerned participants of our school community should be given a reasonable
opportunity to respond in a timely fashion depending on the circumstances of the
issue at hand; and our School Council Executive must communicate to all
concerned participants of the school community the reasons and justification for any
decisions made by our School Council and the principles upon which those
decisions were based.
7. We believe that with the reasonable exception of confidential student and personnel
matters, that all concerned participants of our school community should have full and open
access to all school, district and Alberta Education information on all aspects of public
8. While we understand that the Principal has the authority to determine which, if any, of the
decisions made our School Council will be implemented at the School, we believe that the
Principal, as far as is reasonably practicable, should communicate to our School Council
and, if appropriate, to other concerned participants of our school community, the reasons
and justifications for any decisions made and the principles upon which those decisions
9. We believe that it is the responsibility of each member of our School Council to base all of
his or her deliberations in the interest of “the Common Good” of all students in the School
and act in the best interests of all of the students and the School.
10. To stimulate meaningful involvement by parents, teachers, the Principal, staff, students,
and interested persons from the community at large, in the School.
11. To facilitate collaboration among all of the concerned participants of our school community
so that they may work together to promote the well being and effectiveness of all our school
community and thereby enhance student learning.
12. To facilitate the development of a common visions for the School.
13. To facilitate communication, planning and resource allocation regarding priorities and
programs that are needed to meet the expectations of our school community.
14. To facilitate an Annual Report of the School Council and to communicate the results of this
report to concerned participants of our school community.
15. To advise on fundraising activities of the School Council that are operated by independent
committees and organizations, including the Fairview School Parent Advisory Council the
16. The membership of the School Council shall consist of the following:
a. the parents, guardians or legal custodians of students enrolled at the School
b. The Principal of the School (“Principal”);
c. Teachers and staff employed at the School;
d. One (1) community member-at-large selected by the School Council.
17. For the purpose of voting at School Council meetings, the majority of voting members must
1. The membership of the Executive Committee shall consist of the following:
a. the Principal;
b. a teacher from the School (and one alternate) selected by the teachers;
c. four (4) or more Parents elected by Parents at the Annual General Meeting (“Parent
d. one (1) community member-at-large selected by the School Council.
2. The Parents will elect the Parent Officers to hold the following positions:
a. Chair (or Co-Chairs);
c. Secretary; and
19. The Parent Officers will be elected for a one-year term at the Annual General Meeting with
a two year commitment for each position encouraged.
20. The term of office in one Parent Officer position shall not exceed three consecutive years.
21. The term of office shall run from Annual General Meeting to Annual General Meeting.
B. DUTIES OF THE OFFICERS
1. The Chair
a. Prepare and distribute an agenda for monthly meetings.
b. Chair meetings .
c. Act as spokesperson for the School Council.
d. Assist on any special committees as required.
e. Submit regular reports to the members via the School newsletter.
f. Act as President of the PAC.
2. The Vice-Chair
a. Assist on any special committees as required.
b. Assist the Chair with duties as assigned.
c. Assume any vacated School Council position on an interim basis.
d. Act as chairman of the nominating committee.
e. Assume duties of the Chair in the absence of the Chair.
3. The Secretary
a. Attend all meetings or ensure that an alternate is present.
b. Keep a record of all persons in attendance at meetings.
c. Record in written format the minutes of all meetings and distribute them prior to the
next scheduled meeting.
d. Post a copy of minutes in the School for other members.
e. Maintain and have available at all meetings a record of all previous meetings.
f. Have charge of all correspondence and communication of the School Council.
g. Keep an accurate list of names and addresses of School Council Executive
h. In the case of the absence of the Secretary, his/her duties shall be discharged by
such as may be appointed by the School Council Executive.
4. The Treasurer
a. Keep all financial transactions of the School Council.
b. Chair the financial committee.
c. Present an account of funds to the members and prepare accounts for auditing.
d. Prepare and distribute an accounting of School Council finances at meetings.
e. Submit a copy of the financial statements of School Council committees to the
Secretary for the records of the School Council.
f. Act as Treasurer of the PAC.
1. With the exception of the Executive Committee positions filled by the Principal and the
Teacher, the Executive Committee may appoint qualified persons to fill vacancies until the
vacancies can be filled by the appropriate constituents or, in the case of new Parent
Officers, are elected at the next Annual General Meeting.
COMMITTEES AND REPRESENTATIVE POSITIONS
1. The School Council shall have the following committees and representative positions:
a. Nominating Committee
b. Other Committees, as required
c. Volunteer Coordinator
d. Key Communicator
e. Calgary Association of Parents and School Councils Representative
f. Canadian Parents for French Representative
g. Band Parent Association Representative
2. The Representative positions will be filled by a vote of the members at the Annual General
ELECTION OF PARENT OFFICERS AND REPRESENTATIVE POSITIONS
5. Elections will be held at the Annual General Meeting.
6. All Parents are eligible for election as a Parent Officer or to a Representative Position.
7. At the Annual General Meeting, the Nominating Committee will present to the members a
slate of Parents to fill the four (or more) Parent Officer positions and the Representative
8. Nominations from the floor at the Annual General Meeting will be taken for each position to
9. Each Parent may vote in person and not by proxy..
10. The vote may be held by either secret ballot or a show of hands.
11. Positions will be elected by simple majority.
12. Any Parent Officer or Representative resigning or not re-elected shall turn over all records,
papers, documents or materials of his/her office to the Executive Committee.
13. The School Council shall meet at least seven (7) times during the school year or as
deemed necessary by the Executive Committee.
14. Meetings will take place at the School library.
15. Special meetings of the School Council may be called by the Executive Committee or at the
written request of 10 Parents.
16. All members of the School Council are entitled to attend any meeting of the School Council.
17. The quorum for meetings of the School Council shall be set at five (5).
18. Decisions at School Council meetings will be made by consensus as much as possible. The
decision made by consensus must be stated clearly and recorded as such in the minutes of
the meeting. Where it is not possible to reach a consensus, the chairman may call for a
vote on the issue.
19. If a vote is taken, the motion must be moved and seconded and passed by a simple
ANNUAL GENERAL MEETING
20. The Annual General Meeting of the School Council shall be held in October.
21. The meeting will be advertised throughout the School and the community at least 21 days
22. The business of the Annual General Meeting shall include:
a. Election of Parent Officers and Representative Positions.
b. Consideration of any proposed bylaw amendments
c. Presentation of the financial statement of the previous year
d. Plans and budget for the upcoming year
e. Discussion of any major issue in which all Parents should have input such as
i. Changes to the vision or mission statement of the School
ii. New student evaluation or discipline policy; or
iii. Other major changes in the School’s programs or focus
f. The Annual Report of the Chair.
23. In accordance with the School Councils Regulation, the School Council , through the Chair,
must prepare and provide the School Board (through the Principal) with an annual report
a. A summary of the School Council’s activities for the year
b. A financial statement
c. Copies of the minutes of each meeting.
24. Copies of the Annual Report will to be made available, upon request, to the members,
Superintendents and Trustees.
1. Any two Parent Officers of the School Council, together, are authorized to sign cheques
and execute agreements and other documents on behalf of the School Council and the
School Council may, by resolution, appoint additional signing officers for general or specific
AMENDMENTS TO THE BYLAWS
25. These bylaws remain in force from year to year unless amended by the vote of at least two-
thirds of the Parents voting thereon at the Annual General Meeting or a special meeting
called for that purpose.
26. Notice of the proposed bylaw amendments must be circulated with the Notice of Meeting at
least 21 days in advance of the Meeting.
CONFLICT RESOLUTION PROCEDURES
27. If a dispute between the Principal and the School Council or any of its members regarding
School Council operations cannot be resolved, either party may refer the matter to the Area
Director who may meet with the parties either independently or together as such Director
determines, for the purpose of attempting to resolve the dispute in a timely manner. If the
parties are not satisfied with the resolution of the Area Director, either party may ask the
Chief Superintendent of the School Board or designate for a review of the matter.
2. If a dispute arises among members of the School Council such that any member or
members believe that the School Council is in a state of conflict that adversely affects its
ability to perform, then:
a. on written request to the Chair by such member or members, the Chair shall request
the Area Director to act as a facilitator and to meet with the parties, either
independently or together, as such Director determines, to attempt to resolve the
dispute in a timely manner;
b. if the parties are not satisfied with the resolution of the Area Director, either party
may ask the Chair and the Chair is thereby authorized, to retain the services of an
outside trained facilitator to serve as a liaison to assist in the dispute resolution
process determined by the facilitator.
These By-laws were approved by a vote of at least two-thirds of the Parents voting at a meeting
duly called for that purpose on the 24th day of April 2006, and come into full force and effect on the