OCCUPATIONAL HEALTH SAFETY WELFARE POLICY by t3293888

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									Policy No 4 – (OHS&W)

                         HAZARD MANAGEMENT POLICY
1.   COMMITMENT

     1.1       The S.A. Country Fire Service (CFS) is committed to a pro-active approach to
               managing health and safety at work and will maintain a system to actively support
               the identification, assessment and control of all workplace hazards. The system is
               designed to protect personnel from unacceptable risks at work.

2.   AIM

     2.1       To identify foreseeable hazards in the workplace areas and assess their risks. Once
               assessed, every effort will be made to ensure that suitable measures are taken and
               monitored for their effectiveness to control hazards which present unacceptable
               risks.

     2.2       To enable all personnel in the organisation to recognise and report hazards and
               either the personnel or their representatives be able to provide useful input into risk
               assessment and control procedures.

     2.3       The OHS&W legislation will be used as a basis for identifying hazards and the
               general principles as outlined in this policy will be used as implementation of the
               legislation.

3.   AUTHORITY
     •         Occupational Health Safety & Welfare Act, 1986, Section 19.
     •         Occupational Health Safety & Welfare Regulations, 1995, Division 1.3.2 and 1.3.3,
               Division 3.2.15.
     •         Australian Standard 4804:1997, “Occupational Health and Safety Management
               Systems – General Guidelines on Principles, Systems and Supporting Techniques”
     •         WorkCover Performance Standards for Self Insurers

4.   DEFINITIONS

     •         CFS organisation
               Means CFS regional association, group, brigade or workplace.

     •         Manager
               Considered to be any volunteer or staff member who supervises the work of others.

     •         Employees
               Means all registered volunteers and staff.

     •         Risk
               The chance of something happening that will have an impact upon objectives. It is
               measured in terms of consequences and likelihood (AS 4360 : 1999).

     •         Risk assessment
               The overall process of risk analysis and risk evaluation (AS 4360 : 1999).

         D:\OHSW\CFS OHS&W Policy 4 - Hazard Management Policy.doc
         Date Endorsed: July 2003              Review Date: Aug 2004    Next Review Date Aug 2005   Version No: 5
         Custodian: Health Safety and Welfare Branch                                                Page 1 of 7
     This Policy must be read in conjunction with the OHS&W Procedures and Systems Manual.
     •         Risk management
               The culture, processes and structures that are directed towards the effective
               management of potential opportunities and adverse effects (AS 4360 : 1999).

     •         Hazard
               A source or situation with a potential for harm in terms of human injury or ill health,
               damage to property or the environment or a combination of these (AS 4360 : 1999).

     •         Control measures
               Selection and implementation of appropriate options for dealing with risk (AS 4360 :
               1999).

     •         Hierarchy of control measures
               Term used to describe the order of priority in which action to control a hazard should
               be considered. The order of priority is:-

               -      Elimination of the hazard.
               -      Substitution of the hazard with something posing a lesser risk.
               -      Engineering control.
               -      Administrative control, e.g. SOP training.
               -      Personal protection equipment (PPE).

     •         Reasonably practicable
               Takes into account:-

               -      The severity of the hazard or risk;
               -      The state of knowledge about the hazard or risks and any ways of removing or
                      lessening it;
               -      The availability and suitability of ways to remove or lessen it;
               -      The cost of taking action.

5.   STRATEGIES

     CFS will adopt a pro-active approach by:-

     •         Following the procedures outlined in the CFS OHS&W Policy and Systems Manual.
     •         Analysing records of accidents, incidents (including near misses) which have
               occurred in the workplace and identify hazards.
     •         Identifying potential hazards through reading current publications, codes of practice
               and legislative updates.
     •         Conducting workplace inspections using checklists to identify potential hazards.
     •         Consulting with employees to identify hazards in the workplace.
     •         Actively encouraging the reporting of hazards and promoting a positive and timely
               response by management.
     •         Identify hazards when making changes to the work environment, work practices and
               purchasing equipment, chemicals, etc.
     •         Conducting a regular review of the hazard register at the CFS OHS&W Committee
               meetings; and
     •         Analysing expert technical external reports.




         D:\OHSW\CFS OHS&W Policy 4 - Hazard Management Policy.doc
         Date Endorsed: July 2003              Review Date: Aug 2004    Next Review Date Aug 2005   Version No: 5
         Custodian: Health Safety and Welfare Branch                                                Page 2 of 7
     This Policy must be read in conjunction with the OHS&W Procedures and Systems Manual.
6.   ROLES AND RESPONSIBILITIES

     6.1    Chief Executive Officer

            Ultimate responsibility for putting this policy into effect lies with the Responsible
            Officer, the Chief Executive Officer of CFS. The Responsible Officer delegates
            responsibilities for the implementation and maintenance of this policy to the senior
            CFS Managers.

     6.2    Regional Commanders and the Manager, State Training Centre will:-

            •   Maintain a Hazard Register for their areas of responsibility.
            •   Monitor the effectiveness of reported control measures through consultation with
                CFS personnel and inspections.
            •   List the control measures and other actions taken to manage the hazard on the
                Hazard Report form before it is submitted to the Health, Safety & Welfare
                Branch.
            •   Respond to hazard reports in a positive and timely manner.
            •   Oversee and monitor the implementation of this policy within their areas of
                responsibility.

     6.3    Manager, Health Safety & Welfare will:-

            •   Oversee and monitor the implementation of this policy.
            •   Ensure identified hazards reported to the Health, Safety & Welfare Branch will be
                recorded in a central Hazard Register (Appendix A),;
            •   Ensure that register becomes an active document, updated on a regular basis
                with the addition of newly identified hazards and the removal of controlled
                hazards;
            •   Ensure that reported and identified hazards will be prioritised and assessed and
                control measures established and recorded in the central register;
            •   Ensure the status of hazards listed in the register will be discussed at all OHS&W
                Committees;
            •   Ensure the central hazard register arising from incident and accident reports will
                be kept and maintained by the Health, Safety & Welfare Branch, ESAU.

     6.4   Managers and Supervisors

            Managers and Supervisors are responsible, so far as is reasonably practicable, to:-

            •   Implement procedures which identify hazards with proper consultation of CFS
                employees affected by the risks;
            •   Respond to hazard reports in a positive and timely manner.
            •   Ensure that employees who are delegated tasks arising out of this policy or its
                accompanying procedures are competent in hazard identification, assessment
                and control;
            •   Closely monitor any tasks delegated under this policy and procedure;
            •   Supervise employees under their control to the level required, taking into account
                the person’s competence and the nature of the risk;
            •   Provide suitable, adequate and timely information instruction and training to all
                employees commensurate with the nature of the risks and in a form and
                language that they can understand.
            •   Fully assess the risks of hazards identified and reported, in consultation with
                employees affected by the risk;
            •   Record risk assessments using CFS agreed proformas;
      D:\OHSW\CFS OHS&W Policy 4 - Hazard Management Policy.doc
      Date Endorsed: July 2003              Review Date: Aug 2004       Next Review Date Aug 2005   Version No: 5
      Custodian: Health Safety and Welfare Branch                                                   Page 3 of 7
     This Policy must be read in conjunction with the OHS&W Procedures and Systems Manual.
                  •   Develop and implement appropriate control measures for hazards in line with the
                      hierarchy of controls within their area of control and list those control measures
                      and other actions taken as an addendum to the hazard report.
                  •   Consult with the elected Health & Safety Representatives of the management of
                      identified hazards and their progress;
                  •   Ensure adequate resources are made available to control hazards so far as is
                      reasonably practicable;
                  •   Monitor the effectiveness of control measures through consultation with CFS
                      personnel and inspections.
                  •   Training records are to be kept

        6.5       Employees

                  Employees are responsible to:-

                  •   Take appropriate action to control a hazard within their area of control;
                  •   Report any hazard that could cause injury or illness to themselves, a work
                      colleague or a visitor to the organisation;
                  •   Support and participate in risk assessment procedures as requested;
                  •   Make suggestions on how hazards can be controlled; and
                  •   Undertake training in relation to hazard management.

        6.6       Health and Safety Representatives

                  Health and Safety Representatives will:-

                  •   Support CFS personnel by encouraging active participation in the hazard
                      management process;
                  •   Represent employees by presenting unresolved or organisational issues and
                      reporting on the management of hazards within their work group to the relevant
                      OH&S Committee; and
                  •   Provide advice and assist where required in the hazard management process

   7.          RELATED DOCUMENTS

        •       OHS&W Policy Statement
        •       OHS&W Management Systems Framework
        •       ESAU Strategic Plan
        •       Asset Plan
        •       Service Level Agreement
        •       Associated CFS OHS&W Procedures & Systems Manual



Contact Officer
Judy Arthur
Manager Health Safety & Welfare
Telephone: 8463 4140
Emergency Services Administrative Unit




            D:\OHSW\CFS OHS&W Policy 4 - Hazard Management Policy.doc
            Date Endorsed: July 2003              Review Date: Aug 2004    Next Review Date Aug 2005   Version No: 5
            Custodian: Health Safety and Welfare Branch                                                Page 4 of 7
        This Policy must be read in conjunction with the OHS&W Procedures and Systems Manual.
Euan Ferguson
CHIEF OFFICER
S.A. Country Fire Service




…….. / …….. / ……..
Greg Stone
Chairperson
CFS Staff OHS&W Committee

…….. / …….. / ……..




John Forster
Chairperson
CFS Volunteer OHS&W Committee

…….. / …….. / ……..




      D:\OHSW\CFS OHS&W Policy 4 - Hazard Management Policy.doc
      Date Endorsed: July 2003              Review Date: Aug 2004       Next Review Date Aug 2005   Version No: 5
      Custodian: Health Safety and Welfare Branch                                                   Page 5 of 7
     This Policy must be read in conjunction with the OHS&W Procedures and Systems Manual.
Policy No 4 – (OHS&W)



No      Date                                Hazard                         Exact               Control              Control Measure    Date     Signature
      dd/mm/yy                                                            Location             Priority                               Compltd




      D:\OHSW\CFS OHS&W Policy 4 - Hazard Management Policy.doc
      Date Endorsed: July 2003              Review Date: Aug 2004       Next Review Date Aug 2005   Version No: 5
      Custodian: Health Safety and Welfare Branch                                                   Page 6 of 7
     This Policy must be read in conjunction with the OHS&W Procedures and Systems Manual.
No      Date                                Hazard                         Exact               Control              Control Measure    Date     Signature
      dd/mm/yy                                                            Location             Priority                               Compltd




      D:\OHSW\CFS OHS&W Policy 4 - Hazard Management Policy.doc
      Date Endorsed: July 2003              Review Date: Aug 2004       Next Review Date Aug 2005   Version No: 5
      Custodian: Health Safety and Welfare Branch                                                   Page 7 of 7
     This Policy must be read in conjunction with the OHS&W Procedures and Systems Manual.

								
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