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  APPLICATION TO REGISTER A SOCIAL SCIENCE RESEARCH
              PROJECT IN A NATIONAL PARK




This application form is to be completed by all researchers wishing to visit a National Park for the
purpose of making social scientific observations or collecting data. It is valid for both a one day visit
and for long term project proposals. Please note that the level of information required will differ
between proposals for one day visits and those for long term projects (See general information).


                                                    FOR OFFICIAL USE ONLY
 APPROVED:

 Manager Social Science Research:..........................................                           Date:.....….....…........................

 Park Manager:..........................................................................              Date:........….…..…................…

 Animal Use & Care Committee:……….…………………….                                                            Date:…..………………………

 Project Number:.…..................................................................                  Date:..........…........................…

                                                                  PROJECT TITLE

 ........................................................................................................................................................

 ........................................................................................................................................................

 Planned duration of project:…........................................................................................................

                                                          SENIOR RESEARCHER *

 Title: Surname: Initials:.................................................................................................................

 Employer / Institution:................................................................................................................….

 Postal Address:............................................................………......................….........................….

 Tel (work):........................................................ Cell:…………………….………………………

 Fax:..............................................................….. E-mail:………………………………….……...

 South African National Parks contact person/coordinator:..........................................................…

                      Please include a short (½ page) curriculum vitae.
          *           The Senior Researcher is responsible for annual reports
                                                                                                                                         2


                              PARK IN WHICH STUDY WILL BE CONDUCTED

     …………………………………………………………………………………………………..

                                                           CO-WORKERS

1.    Name:...........................................................................................................................

      Institution:....................................................................................................................

      Postal address:..............................................................................................................

      Tel (work):.................................................... Fax:......................................................


2.    Name:..........................................................................................................................

      Institution:...................................................................................................................

      Postal address:.............................................................................................................

      Tel (work):.................................................... Fax:......................................................


3.    Further particulars of co-workers should be included on a separate page.

                                                 GENERAL INFORMATION


1.    INTRODUCTION AND REGISTRATION PROCEDURE

      Appendix A

2.    RESEARCH PROTOCOL

      One day visits particulars should be provided as indicated in Appendix B.
      Long term research project should be provided as shown in Appendix C.

3.    UNDERTAKING

      Attached ‘Undertaking’ (Appendix D) must be completed by all prospective researchers.

4.    ANNUAL PROGRESS REPORT

      Proforma for the writing of research progress reports is attached as Appendix E.

5.    LIAISON

      This application and all enquiries should be directed to:

                                      The Manager Social Science Research
                                                 P.O. Box 787
                                                 Pretoria 0001
                                                 Tel: (012) 426 5205
                                                 Fax: (012) 426 5547
                                            E-mail: bessym@sanparks.org
                                                                                                         3



                                            APPENDIX A

Visiting Social Science Researchers in South African National Parks.

South African National Parks is proud to host you as one of its researchers. We are confident that your
research experience in challenging landscapes will be a memorable and rewarding intellectual
challenge. For researchers intending to conduct their research in Kruger, the Kruger website is hosted
on the site http://www.parks-sa.za/conservation/scientific_sevices/research


Research agreement and indemnity form: You should have familiarized yourself with the park you
will be conducting your research in and the issues you want to investigate when you prepared your
research proposal. This proposal must have gone through a project registration process that resulted in
an agreement between you and SANParks. Even though you are ready to get going, you still have to
sign an indemnity form before you can start work. (from the Park)

People and Conservation Social Science Research Contact Person: The Social Science Research
Unit will assign a liaison person working within the subject matter you are investigating who will
support you with content, context, sources, advice etc. You will then be put in touch with a park-based
contact person who will support you once you are in the park.

Entry Fees: You are requested to liaise closely with your park based contact person whom you will
forward sufficient information with regard to dates for visit, entry gate, car registration number and the
number and names of co-workers. Any family members traveling with you for the trip should pay
normal entrance fees. If you are responsible for the entry fees or have not been able to arrange for an
entry permit, please pay the required amount at the gate. This amount is non-refundable by SANParks.

Accommodation: There is limited accommodation for researchers in most parks. You are advised to
conduct your research in a low tourism season for accommodation availability. Camp sites are usually
available if research accommodation is full. Please
liaise with your park-based research contact person about gate opening and closing times. For your
safety you are advised to follow the safety instructions, on the entry permit that most park visitors are
requested to observe.

Game Guards: All researchers who are working outside their vehicles and outside of the camp area
must be accompanied by a trained, armed guard. One game guard is sufficient for a small group of
researchers, provided they are within sight of each other. The game guards advice on safety and tourist
courtesy issues must be followed. The game guards should not be used as field assistants, as this will
jeopardise their function to guard you. If you intend using a game guard please arrange with the
contact person well in advance.

Restricted Areas: You may find that certain areas of the park you are researching in have restricted
access. These could be sensitive areas where our natural science researchers might be conducting
research or wilderness areas where no research is allowed.

In an emergency: Please inform someone in the area you intend working in and the time you expect
to be back, in case you are in trouble, it would help to know where to go looking for you. Should your
vehicle be stuck, do not leave your vehicle even in daylight unless the distance to walk with the game
guard is short and the terrain relatively open. If you are stuck after nightfall it is safer to stay in the
vehicle under all circumstances. (Where applicable e.g. Kruger and Kgalagadi) Ensure that you have
water, basic first aid equipment, warm clothing and food in the vehicle. The guard usually carries a
radio and each group should carry a cell phone.
                                                                                                       4




Tourist’s courtesy: In tourist areas rights of the tourists take priority over the rights of researchers.
Most tourists are genuinely interested in research, so be informative where you can. National Parks
decals should be clearly visible on all vehicles used for research. There should be at least one
uniformed person with the researchers outside the vehicle when in tourist’s sights. Please adhere to the
advertised tourist hours for fieldwork and traveling, unless permission has been sought from the
section ranger to work at night.

General Park rules
    The speed limit is 50km/hr on tar and 40km/hr on gravel roads
    Visitors are not permitted to leave their vehicles other than at designated get out points and rest
      camps
    Pets are not permitted in a national park
    Firearms must be declared at the entrance gate and sealed. The seal will be broken upon
      departure
    Open vehicles must obtain the necessary permit

Research Proposal registration procedure

SANParks has a serious backlog when it comes to Social Science Research. By the very fact that
SANParks is a conservation institution has meant that very little social science research has been done.
The procedures for registering a research proposal might differ from other sections of SANParks
because of this backlog. The registration process will follow the following steps;


   1. For a project to be registered it must fall within the social science research area and address
      critical questions in some of the following areas of “people and conservation” (it is by no way
      a conclusive list)

       People-flora-and-fauna, community economic empowerment, community based natural
       resources management, environmental education, socio-economic-biodiversity baseline
       studies, indigenous knowledge and cultural resources management, the interplay between
       natural resources and people, community based tourism, arts-crafts and natural resources,
       natural resources conservation and sustainable livelihoods, histories of the parks, cultural
       mapping and tourism planning, youth involvement in conservation, transfrontier parks and
       socio-economic issues, collection of baseline data, archeological palaeontological, rock art and
       archeoastronomy etc.

   2. For further discussions a Manager in People and Conservation responsible for the subject of
      your interest can be contacted who will put you into contact with a park based People and
      Conservation contact person for park based information and guidance on the research
      process.

   3. The proposal is handed in after ensuring that all the requirements of a proposal as outlined in
      the format have been met.

   4. The project will be submitted to a meeting of People and Conservation Managers and where
      there is an interplay in the proposal of either natural, economic or tourism issues in the main
      part of the proposal a specialist in that area will form part of that meeting and inform the
      discussion and decision.
                                                                                           5


5. After the project has been approved it will be communicated to research units in SANParks
   and the Park concerned.

6. Signing off of the agreement by the Social Science Research Coordinator
   marks the beginning of the project.

7. Should the project involve the handling of vertebrates, it has to comply with the
   SANParks Animal Use and Care Committee guidelines.

8. If it is an archeological, paleontological or rock art project the researcher(s) must
    make sure that it complies with the policy.

All applications or enquiries should be directed to

The Social Science Research Coordinator
People and Conservation Directorate
P.O. Box 787
Pretoria
E-mail: Bessym@sanparks.org
                                                                                                       6




                      APPENDIX B (SHORT – 1 TO 3 DAYS)

1.   Purpose of visit (general outline of objectives):

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

2.   Study area (if possible, specify the region of the park or areas adjacent to the park where the
     study will take place):

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

3.   Collections (where relevant, describe what is to be collected (i.e. social data) and give the
     quantities envisaged):

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

4.   Methods (outline the methods that will be used to collect and record social data):

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

5.   Approximate date of visit:

…………………………………………………………………………………………………………
                                                                                                      7




                                          APPENDIX C
     GUIDELINES FOR WRITING A LONG TERM PROJECT PROPOSAL
For uniformity and in order to enable us to make the necessary arrangements for the implementation of
your project, please use the following guidelines when drawing up your project proposal.

1.     Title: The title must be brief, but with enough information to provide an accurate indication
       of the scope of the project.

2.     Introduction: Provide a short introduction to the envisaged research and also indicate how it
       relates to other projects or programmes. This should contain a brief discussion of the problem,
       the reasons for the research (i.e. motivation) and a short summary of the relevant literature. A
       full review is not required. If animals are required for experimentation, provide reasons as to
       why the work cannot be done elsewhere.

3.     Objectives and key questions: Objectives should be concise and realistic, and it must be
       possible to establish whether the objectives have been met. Long-term objectives should cover
       the duration of the study and may not be significantly changed without the necessary
       motivation. Short-term objectives must be attainable within one year and can be changed in
       the project report on an annual basis. Researchers must report on their progress in achieving
       their objectives in the annual report.

4.     Work procedure: A summary of the research material that will be needed and the methods to
       be followed is required. The details must conform to acceptable scientific standards, but will
       be left to your discretion. However, in order for the South African National Parks to be able to
       meaningfully evaluate the practical implications of your project, you must please cover the
       following points in your proposal:

       4.1    Study area. Define clearly the area where you would like to work.
       4.2    Activities in study area. The type of activity in the study area must be described.
              What is going to be done in the study area and how will it be done? Will it be
              necessary to leave roads and firebreaks to carry out the work? Will it be done from a
              vehicle?
       4.3    Description of people/animals/plants. List the people and/or animals and/or plants
              that you will be working with.
       4.4    Handling of animals. If animals are to be handled and/or kept in captivity, a detailed
              description of the capture procedure, housing (cages and food), or any other
              manipulation of the animals is needed. This is required for a review of the ethical
              aspects of the project by the Animal Use & Care Committee.
       4.5    Collecting. If you need to collect plants, animals (dead or alive), archaeological
              material, etc. this must be described and the number clearly stipulated. Give reasons
              for the number required, if possible based on statistical reasons. Supply name of
              institution (museum, herbarium, botanical garden, university) where specimens will be
              deposited.
       4.6    Assistance. Specify assistance (protection, labour, technical or professional) needed
              from the South African National Parks.
       4.7    Visits. How many visits are planned and when? Also include the planned length of
              each visit.
       4.8    Duration of project. What is the envisaged duration of the project?
       4.9    Accommodation. The South African National Parks has very limited accommodation
              for visiting researchers in their parks. Indicate whether you wish to make use of this
              and whether it is essential. Charges will be levied for accommodation at standard rates.
       4.10   Ethical considerations. Describe, where applicable, how your research will adhere to
              recognised social science ethics.
                                                                                                                                                          8




                                                                 APPENDIX D

                 UNDERTAKING REGARDING THE PROJECT (GIVE TITLE)

      ……...............................................................................................................................................

      .............................................................................……..................................................................


I hereby undertake:-

1.         To submit a report to the Manager of Social Science Research before the end of February each
           year on the progress made during the previous calendar year. The report will be written
           according to the guidelines provided by the South African National Parks. (Appendix E)

2.         To actively maintain the project until it reaches a logical conclusion and a final report has been
           prepared. I understand that a "logical conclusion" does not mean that the submission of reports
           will be terminated on completion of the field work, but only when the results have been fully
           analyzed and written up.

3.         To present to the Manager of Social Science Research at least two copies of all reports and
           publications, and at least one copy of a thesis or dissertation, dealing with the project.

4.         To obtain and obey all rules and regulations laid down by the South African National Parks
           while carrying out my project (rules available from the Park Manager).

5.         Not to publish or cite from any unpublished information obtained from the South African
           National Parks, including internal reports, without written approval from the relevant authors.

6.         Not to hold the South African National Parks or any of its employees liable for any injury or
           damage to equipment that may occur under any situation or due to any negligent act or the
           negligence of any of the above people during my research. I am aware that conducting field
           work in a national park can be dangerous, and I fully accept the risk of any possible injury.

7.         To arrange the necessary tourist accommodation, if required, through the reservation offices.
           (Roomseeker: 012 – 428 9111).

8.         To contact the Park Manager at least two weeks prior to the proposed date of arrival in the
           Park.
9.         To comply with Section 14 of The Promotion of Access to Information Act, 2000 (Act 2 of
           2000). With specific regard to intellectual property rights of individuals who were the subject
           of the research.

10.        To comply with the National Heritage Resources Act (25 of 1999) regarding the excavation
           and/or removal of artefacts.



SIGNED:……………….………………………………..


NAME (PRINT)…………………………………………                                                                 DATE: ……………………………….
                                                                                                          9




                                            APPENDIX E

PROFORMA FOR ANNUAL SANPARKS RESEARCH PROGRESS REPORT


TITLE:                                Title of project as given on SA National Parks project
                                      application form.

PROJECT LEADER:                       Name, plus postal address.

CO-WORKERS:                           Name/s, Institution/s (Address not required)

SANParks CO-ORDINATOR:                Name.

PERIOD COVERED:                       Period covered by this progress report: month/year to
                                      month/year.

OBJECTIVES:                           Have the project objectives changed from those originally stated
                                      on the SANParks project application form? Give project
                                      objectives in point form.


PROGRESS DURING THE YEAR UNDER REVIEW:

Field work:    The time, duration and nature of field work undertaken in National Parks. State
               facilities used.

Findings:      Broadly sketch your findings with particular reference to the stated project objectives.


WORK PLANNED FOR NEXT YEAR:

Number of visits intended, approximate date/s and number in party. The nature of field, laboratory
and analytical work to be undertaken. Please state whether this is your final report.


PUBLICATIONS:

List all publications and reports emanating from this research project during the year under review.
Indicate, with an asterisk (*) publications which have been supplied to South African National Parks,
and state the person to whom the documents were submitted.


ACKNOWLEDGMENTS:

List organizations funding the project, persons that have assisted, etc.

				
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