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					CAPITAL ASSISTANCE: CHURCH MODERNIZATION AND IMPROVEMENT GRANTS                                  CA 9

                                               Policy
                                    Effective January 1, 2007
The Church Modernization and Improvement program has been approved by Mission through
Finance effective January 1, 2007. The program is part of the Congregational Section of the
Capital Assistance Fund and is used to assist congregations in keeping their church buildings in
functional and safe condition. The total amount available in this fund for any one year is
determined by Mission through Finance Advisory Group based on a portion of the annual
interest earned in the Capital Assistance Fund for the previous year.

A grant of up to $5,000 may be provided to a pastoral charge on a dollar-for-dollar matching
basis within any six-year period. Hence, it is not necessary for a pastoral charge, if it is eligible,
to use all of the $5,000 at one time. For example, a pastoral charge can request $3,500 one year
and reapply for another $1,500 the following year.

Applications are to be submitted before work begins.

Grant applications must conform to the regulations as detailed in this document and must include
a. A proposal of improvements (description of work to be done) and a quote of estimated costs
   of all work to be undertaken.
b. Financial statements (assets and liabilities and balance sheet) for the latest year-end, the
   current year operating budget for the congregation, as well as the latest quarterly statement.
c. Presbytery and Conference approval. Regardless of the number of applications sent in, the
   Conference must set these in priority order. If only one application is sent in and it is
   considered by the Conference to be low priority, this should be noted.

Where the cost of the project is considerably in excess of $10,000, separate application may be
made for a loan toward the balance from the Capital Assistance Fund.

Applications will be reviewed on a regular basis by the Financial Support Group (FSG).

On completion of the project, the congregation prepares a cost summary of actual work done
(accompanied by supporting invoices) for the Conference Staff Officer, who forwards it with
his/her recommendation to the Financial Support Group. A cheque will be issued to the
congregation in the amount of the grant approved.

In the case where the grant has not been disbursed within one year of being approved, the
application must be resubmitted for confirmation that funding is still available. Should there be
substantial changes in the project, a new application should be submitted through the courts of
the church.

A congregation may receive only $5,000 in grants in any six-year period.




Financial Resources Handbook                        Page 1                        CECM – August 2007
CAPITAL ASSISTANCE: CHURCH MODERNIZATION AND IMPROVEMENT GRANTS                               CA 9


          APPLICATION REGULATIONS FOR CHURCH MODERNIZATION GRANTS
It is appropriate that Congregational, Educational, and Community Ministries assist
congregations in keeping churches in functional and safe condition. The following financial
assistance and regulations are applicable toward that end:

A. Financial assistance for church modernization and improvement may be given as follows:
   (i)     Congregations with income up to $150,000 per annum may qualify, depending on other
           assets they may hold.
   (ii)    Where the presbytery and appropriate Conference Officer are convinced there will be
           ongoing ministry and there is need for improvements and financial assistance.

   (iii) The approval of the presbytery and Conference staff must indicate they feel the
         congregation warrants such assistance, and why (e.g., small size, high debt, low
         income, etc.) from the Congregational, Educational, and Community Ministries of the
         General Council.

B. A grant of up to $5,000 may be provided on a dollar-for-dollar basis toward projects that
   improve church buildings.

C. The assistance is available to a congregation over a period of six years in one or more grants
   upon the recommendation of presbytery. Approved funding is to be drawn down within one
   year from date of approval.

D. Where the cost of the project is considerably in excess of $10,000, application may be made
   for a loan toward the balance from the Capital Assistance Fund. The Capital Assistance loan
   will be based on the TOTAL cost of the project LESS the total of the amount of the Church
   Modernization and Improvement Grant and the matching dollars from the pastoral charge.

E. When Congregational, Educational, and Community Ministries has agreed to provide
   assistance for such modernization and/or improvement, funds will be forwarded through the
   Conference office upon receipt of invoices for completed work and/or the recommendation
   of the Conference Officer.

F. No grants are made for projects the total cost of which is less than $1,000.

G. Applications for grants are reviewed on a regular basis by the Financial Support
   Group.

Note: An amount of up to $150,000 is allocated for this program for 2008. This policy will be
      reviewed before the end of 2008.




Financial Resources Handbook                      Page 2                      CECM – August 2007

				
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