University Code of Practice for Emergency Evacuation and Fire Safety Management Introduction This central Code of Practice provides the detail for the implementation of the University’s Policy on Emergency Evacuation and Fire Safety Management. The Policy and associated Code of Practice ensures the University complies with specific legal requirements namely the Management of Health and Safety at Work Regulations 1999, Fire Precautions Act 1971 and the Regulatory Reform (Fire Safety) Order 2005. 1. Buildings, Maintenance and Modifications works University employees commissioning material works must contact Facilities Management before any such work is undertaken. Where the University’s business is being conducted in a third party’s premises, such work must be notified to the occupier of the premises. 2. Fire Risk Assessment Whilst it is the responsibility of the Site Manager of each University premise to ensure that a competent person undertakes a suitable and sufficient fire risk assessment, the Health and Safety Unit will co-ordinate the undertaking of assessments and the actions arising out of the assessment. This does not replace the need for general risk assessments, which should identify the potential to cause a fire arising out of normal activities. 3. Maintenance of Fire Detection, Warning, and Equipment The University through the Facilities Management Department will ensure appropriate (in accordance with the relevant risk assessment) fire detection, fire warning, fire-fighting equipment and emergency lighting is provided and installed to the required standard and ensure the adequate maintenance of all equipment. 4. Arrangements for Inspection and Testing Facilities Management are responsible for the inspection and testing of fire detection, fire warning, fire fighting equipment and emergency lighting to the relevant British Standard. 5. Information Instruction and Training The University requires that all employees, students, contractors and visitors attending University sites receive information and instruction in the action to be taken in the event of fire. All Faculties and Departments will provide, in accordance with the University Induction for New Employees Policy, specific fire safety training to new employees during the first day of work. The University will provide training on the type and utilisation of fire fighting equipment to persons wishing to train in the use of fire fighting equipment. The University will provide centrally, specific training for designated Fire Wardens. 6. Fire Evacuation Procedures General procedure The alarm should be raised (according to local arrangements), by the person(s) who discovered the fire. All employees shall evacuate the building via the nearest fire exit and proceed to the nearest fire assembly point. Any employee, who has knowledge of disabled persons in refuge areas, should inform the refuge co-ordinator. Use of fire fighting equipment Whilst the University does not encourage persons to fight fires it acknowledges the benefit of and likelihood of some persons wishing to tackle a fire not involving personal risk. It is strongly recommended that those persons attempting to fight a fire are competent in the use of fire fighting equipment. Arrangements The University, in consultation with the local fire authority, will make suitable arrangements for the safe evacuation of each premise. 6(a). Controlled Fire Evacuation Procedures Controlled fire evacuations will be co-ordinated centrally by the Health and Safety Unit, in association with the relevant Site Manager and the Facilities Management Department. A controlled fire evacuation will be conducted at least once annually in each fire evacuation zone, records of each evacuation will be maintained. 7. Monitoring and Review This code of practice and associated policy will be reviewed and revised at least once every two years. The requirements of this code of practice and the University’s Emergency Evacuation and Fire Safety Management policy will form part of the University’s Health and Safety audit. Definitions Material Works This will include any work that will breach the building structure or the fabric of the building, such as: Joinery work Plumbing work Cabling installation Electrical installation Building alterations Building work Demolition This list is not exhaustive, if you need advise contact Facilities Management.
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