This document sets forth a bid from a company providing cleaning services to clean a residential apartment. This form is designed to describe the nature of the cleaning company and its basic qualifications, including the ability to insert optional language about company licenses, bonding, insurance, etc. The bid proposal then lists general provisions of an agreement to clean an apartment, including the terms of engagement, payment, project plans, specifications, and warranties. This document can be modified to fit the needs of a cleaning company by inserting tailored language about a specific bid.
This document sets forth a bid from a company providing cleaning services to clean a residential apartment. This form is designed to describe the nature of the cleaning company and its basic qualifications, including the ability to insert optional language about company licenses, bonding, insurance, etc. The bid proposal then lists general provisions of an agreement to clean an apartment, including the terms of engagement, payment, project plans, specifications, and warranties. This document can be modified to fit the needs of a cleaning company by inserting tailored language about a specific bid. CLEANING BID PROPOSAL FOR APARTMENT PREPARED FOR ______________________ [Instruction: Enter name of apartment owner proposal being made to] ________________________ [Instruction: Insert apartment address] SUBMITTED BY: ____________________ [Instruction: Enter your Company’s Name] ________________________ [Instruction: Enter your Company’s Address] DATED: ______________________________ [Instruction: Enter date of bid proposal] © Copyright 2011 Docstoc Inc. 2 [ABC Company] [Instruction: Insert your company letterhead, including logo, or alternatively, print this letter on company letterhead] Date [Instruction: Insert date of letter] Name Address City, State/Province Zip Code [Instruction: Insert name and mailing address of potential client] Dear ________________ [Instruction: Insert proper name of potential client]: Re: Apartment Cleaning Bid Proposal for ______________________ [Instruction: Insert address of proposed cleaning] We wish to take this opportunity to thank you for allowing ______________ [Instruction: Insert your Company’s name] to prepare and submit to you a Residential Apartment Cleaning Bid Proposal in respect of ____________________ [Instruction and comment: Enter name of residential apartment proposal being submitted for; for clarity purposes, include unit number and building name, if any]. We wish to provide you with a brief history about our Company to better assist you in your decision making with respect to our proposal. Our Company was founded in _______________________________ [Instruction: Insert company founding year] and provides _________________________________ [Instruction: provide brief description of type of services your company provides] services. Each and every one of our professional cleaners/janitors are thoroughly trained in respect to each cleaning task and have each successfully completed all of the necessary safety training. [Comment: If any of your cleaners/janitors maintain any specialized training (i.e., cleaning of specialized surfaces), please note here.] [Comment: If your company maintains any licenses, bonding, insurance, a brief note regarding same should be included here.] Our Company’s goal is to professionally clean and service each of our customer’s facilities and buildings to the best of our abilities and in the highest standard possible. At _____________ [Instruction: Insert your Company’s name], we understand the importance to our customers to eliminate as many hassles as possible and therefore ____________ [Instruction: Insert your Company’s name] shall provide strong management and direction to ensure services are delivered to you in a smooth and hassle free manner. © Copyright 2011 Docstoc Inc. 3 We look forward to the opportunity to service your needs and becoming a valued partner in maintaining and improving the appearance and cleanliness of your apartment. Please feel free to contact us at the above-referenced phone number if you have any questions. Sincerely, ___________________________ [Instruction: Insert your company’s name] © Copyright 2011 Docstoc Inc. 4 CLEANING BID PROPOSAL FOR RESIDENTIAL APARTMENT GENERAL PROVISIONS _________________ [Instruction: Insert company name] (the “Company”) agrees to provide to _____________ [Instruction: insert client name] (the “Client”), all labor, supervision, materials and equipment necessary to assure the performance of the Company of the residential cleaning services (the “Services”) for the Client at ___________ [Instruction: insert address of apartment to be cleaned]. The Services that the Company shall provide to the Client are as set out on Schedule “A” attached hereto. TERM The Company shall provide such Services to the Client for a period of ___________ (___) months/years [Instruction: Insert written period of time, followed by numerical period of time in parentheses, and choose whether such period of time is months or years], with a commencement date of ________________ [Instruction: Insert date of first cleaning], or at such other date as the Company and the Client in writing may agree. The Client, at its sole option, at the end of the term, has the right to renew or expand the scope of the Services to be provided. Upon continuation of any services after the expiration of the term, the cost of any such expanded or renewed scope of services shall be provided at a cost to be determined at the time of provision of such services. CONSIDERATION The Company shall provide the Services to the Client ___________ (___) [Instruction: Insert written period of time, followed by numerical period of time in parentheses.] times per week at the following days and times as set out below: (i) Monday – (ii) Tuesday – (iii) Thursday – (iv) Friday – (v) Saturday – (vi) Sunday – [Instruction: Indicate which dates and times services will be provided.] © Copyright 2011 Docstoc Inc. 5 or at such other times as the Company and the Client may agree to in writing. The Company proposes to the Client that Services shall be payable monthly to the Company at the rate of ____________ ($______) per hour/per week/per month [Instruction: Insert written rate for services followed by numerical amount in parentheses, and indicate whether such rate is charged per hour, week or month, as applicable.]. ADDITIONAL SERVICES The Company, in addition to the Services set out on Schedule “A” hereto, also can or may provide the additional services (the “Additional Services”) to the Client as follows: (i) (ii) [Instruction: Indicate any additional services to be provided, if none, write NONE.] Such Additional Services shall be provided to the Client upon written request to the Company, and at such time, the Company shall provide to the Client price quotes for any Additional Services requested. SERVICE SCHEDULE The Company’s cleaning staff shall perform the Services for the Client on the dates and times as agreed to between them and shall observe all holidays of the Client. [Comment: Note whether or not cleanings will be rescheduled if normally performed on a Client/Company holiday, and whether or not any such missed cleaning must be paid for by Client.] Company shall use its best efforts to adapt the service schedule to meet and serve the Client’s needs and requests. In the event a cleaning is not performed due to Client’s unavailability, Client will still be held liable for payment of such cleaning. [Comment: At Company’s option, the previous sentence can be changed to state Client will not be held liable in the event a cleaning is not performed.] INVOICING The Company will invoice the Client on a monthly basis by providing an up-to- date invoice to the Client which will be sent by the _____ [Instruction: State date by which invoices will be sent.] day of each and every month. Any and all payments due and owing to the Company by the Client shall be paid within ______ (___) [Comment: Insert written amount of days to pay invoices, followed by numerical indication of same.] days of the Company receiving such invoice. © Copyright 2011 Docstoc Inc. 6 CLEANING SUPPLIES The Client shall provide and maintain all necessary cleaning equipment to the Company, including but not limited to, floor machines, buffers, vacuums, maid carts, buckets, mops and brooms, rags, paper towels and cleaning agents (collectively, the “Cleaning Equipment”) and the Client shall keep all such cleaning supplies in a safe and secure location, and shall not permit access to such Cleaning Equipment by parties other than Company. Company shall not be held responsible in the event of loss of any such Cleaning Equipment in the event Client does not properly secure such Cleaning Equipment. It shall be Client’s sole responsibility to ensure and provide sufficient and proper Cleaning Equipment. In the event Client fails to do so, Company shall use best efforts to provide Services and use comparable cleaning supplies, and Company may, at its sole option, invoice Client for the reasonable cost of such cleaning supplies. In such event, Client shall remain liable for any damage to the premises from the use of any and all such comparable cleaning supplies. The Company shall ensure it maintains at all time or times, safety standards in accordance with minimum industry standards in connection with the performance by Company of the Services at the Company’s location where Services are to be performed. INSURANCE The Company shall at all times maintain insurance in accordance with minimum industry standards applicable to the Services being performed by the Company and shall include comprehensive liability coverage, property damage, Worker’s Compensation and bonding, as applicable. The Company shall furnish to the Client a copy of such relevant insurance policy upon written request of the Client. INDEPENDENT CONTRACTOR Any and all staff or personnel supplied by the Company for the performance of the Services shall be deemed employees of the Company, and at no time shall they be considered employees or agents of the Client. Client shall not request any such employee to perform additional services or actions outside the scope of Services noted in this agreement, and no employee shall perform any such additional services or actions. © Copyright 2011 Docstoc Inc. 7 PRICE INCREASES Any prices quoted to the Client shall remain in full force and effect for a period of ______ (___) years [Instruction: Insert written number of years, followed by numerical indication of same]. TERMINATION Any agreement or agreements entered into between the Company and the Client may be terminated at any time by either party, by providing ________ (___) [Instruction: Insert written number of required days’ notice, followed by numerical indication of same.] days written notice to the other party. [ABC Company] [Instruction: Insert your company’s name.] © Copyright 2011 Docstoc Inc. 8 SCHEDULE “A” SERVICES © Copyright 2011 Docstoc Inc. 9
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