Policies-and-Procedures

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					                        Policies and Procedures
                                   TOUR PERMITS
Each troop will be asked to show a copy of their approved tour permit from its respective
council.

                     RIFLES, AMMUNITION, BOWS, AND ARROWS
Personal firearms of any type (rifles, shotguns, hand guns, BB guns, black powder rifles,
cannons, bows, arrows, ammunition, and fireworks) are not allowed in camp. Pirtle will
provide all equipment needed for shooting sports activities.

                           FIRES, LIQUID, AND PROPANE FUELS
Fires are to be built only in designated areas and under adult supervision. Liquid or propane
fuels are to be used only under adult supervision. Propane cylinders and cans of liquid fuel must
be stored under lock and key in the Commissioners sites. Under NO circumstances are they to
be stored in the campsites. Liquid fuels cannot be used on open fires or to start a fire. Empty
cylinders and cans must be given to the Camp Ranger for disposal. National policy prohibits the
use of open flames in tents. This includes mosquito coils, catalytic heaters, gas lanterns, stoves,
candles, etc.

                       ALCOHOL, ILLEGAL DRUGS OR STIMULANTS
The consumption, possession, or use of alcohol, illegal drugs, or controlled substances while
participating at Pirtle are not permitted. We will enforce all local, state, or federal laws where
violations involving the above are reported. Violators will be asked to leave camp. In accordance
with national BSA policy, as outlined in “Guide to Safe Scouting”, adult leaders should support
the attitude that young adults are better off without tobacco and will not allow the use of tobacco
products at any BSA activity involving youth participants. PIRTLE IS A TOBACCO FREE
CAMP.

                                            PETS
No pets will be allowed at any time on camp property. This includes sign-in and sign-out
periods. Please make sure parents are aware of this rule.

                                           VEHICLES
All personal and troop vehicles are required to be parked in the parking lot. One vehicle per troop
will be allowed to enter camp temporarily to unload equipment. This vehicle must return to
the parking area as soon as equipment is unloaded. Special permission must be granted by the
Dean of Faculty to take a vehicle into camp at any other time other than unloading equipment
upon arrival. Troops may leave a trailer in their campsite.



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                             PIRTLE EMERGENCY PROCEDURES
There is a camp-wide plan to help leaders deal with fire, flood, lost persons, injury, accident or
fatality. This plan will be posted in all campsites, buildings, and program areas.

The Troop Fireguard Plan will be in effect. Each troop will appoint a Troop Fireguard to maintain
the chart at the site. Troops sharing a campsite should share this responsibility.

In the event of fire, the Chapel bell will ring continuously and the siren will sound. Each troop
will assemble at their respective commissioner site. Each member of the troop will be accounted
for at this time. A drill will be held after lunch on December 28th. Troops will assemble at the
following commissioner sites:
                             Commissioner Site One - Campsites  – 5
                            Commissioner Site Two – Campsites 6 – 0
                           Commissioner Site Three – Campsites  - 4

                                        TELEPHONES
The Headquarters office at Pirtle can be reached at (903) 693-3286. An after hours emergency
number is (903) 690-9576 (Ranger’s home). No adult leaders or youth will be permitted to use
the camp office phone for phone calls except in the event of an emergency. Experience has
shown that youth who bring cell phones can cause real headaches for volunteer leaders.
Sometimes, boys get more homesick, not less. You are strongly encouraged to tell parents
not to let their boys bring cell phones to camp. As a courtesy to all of our campers and in
respect of the outdoor experience, adult cell phone use is limited to the camp parking lot.

                                 PERSONAL POSSESSIONS
Personal items such as radios, stereos, Tv’s, CD players, electronic games, bicycles, pets,
etc. should not be brought to Pirtle. Please strongly discourage Scouts from bringing cell
phones to Pirtle. In all cases, personal valuables, (watches, wallets, money) should not be
left out in the open at camp. It is virtually impossible to provide security for these items. It is
recommended that each unit bring a lockable storage container to secure valuables while
not in the campsite.

                                        LEAVING PIRTLE
For your protection, all youth and adults who leave Pirtle must check out and in at the Headquarters
Building. Troop leaders must verify the accompanying adult’s (parent or guardian) identity with
Pirtle staff at headquarters before a Scout may leave Pirtle. Adults are reminded of the “two
deep” leadership rule in Scouting.
                                IDENTIFICATION BRACELETS
For the safety of our campers and in compliance with our national standards, all campers and
guests must wear an identification bracelet at all times. If a bracelet is lost or broken, it should be
o86 6 ed at Headquarters Building. All guests must check in at Headquarters to receive a visitor’s
bracelet. All visitors not wearing a bracelet will be directed to Headquarters.
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                                           VISITORS
Visitors during the week must check in at the Headquarters Building upon arriving at camp.
Visitors are invited to dine with their Scouts in our dining hall. Meals can be paid for in the
Trading Post (breakfast $5.00, lunch $5.00, dinner $5.00). All visitors are required to leave
camp by 0:00 p.m. and must check out at the Headquarters Building upon departure.
                               UNIFORMING and FOOTWEAR
The Pirtle uniform is the Official Boy Scout Field Uniform. Scouts and Scouters are requested
to wear their uniform to all evening meals and campfires. Other appropriate attire such as an
activity uniform may be worn to all activities and program areas. No open toe shoes (or aqua
sock type shoes are permitted. Shoes MUST be worn at all times during camp.
                               DINING HALL PROCEDURES
Before each meal, troops should form up around the flagpoles in front of the dining hall. Our
camp chaplain will lead the camp in a blessing before the troops are dismissed.

The leader at each table is responsible for the conduct, manners, and general supervision of the
Scouts at his table. After entering the dining area, all hats should be removed.

AN EXPERIENCED YOUTH SHOULD BE YOUR FIRST WAITER. BE SURE YOUR WAITER
KNOWS HIS RESPONSIBILITIES. TABLE WAITER RESPONSIBILITIES SHOULD BE
SHARED AMONG ALL TROOP MEMBERS NOT USED AS PUNISHMENT. THIS IS A
VERY IMPORTANT RESPONSIBILITY.

Table waiters must report 0 minutes before each meal to set their troop’s tables. They are also
responsible for cleaning up after the meal. Table waiters will also assist in cleanup after everyone
has left the Dining Hall. The Dining Hall staff has a step-by-step procedure to help everyone
complete their tasks as quickly as possible. This important procedure allows the Dining Hall
staff to maintain order during clean up. Please encourage your Scouts to comply with these
procedures.
                                      Fishing Lake Murvaul
Lake Murvaul is a public lake and a Texas fishing license is required for anyone age 6 or older.
Fishing is not permitted from the boat docks. Scouts when fishing at the waterfront must use
buddy system.
                                         Youth Protection
National policy prevents youths (ages 6 to 7) and adults (ages 8 and older) from showering
or sleeping together, except for parent/son relationships. This will be enforced. All Scouts and
Scouters must be informed of this policy.

                                            Safe Scouting
Pirtle requires all troops, adult leaders, scouts, faculty, employees, and visitors to adhere to all
policies set forth in The Guide to Safe Scouting, all policies set forth by the East Texas Area
Council, all local, state, federal, and environmental laws and regulations.

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