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					10+ keyboard shortcuts to help you deliver a smooth PowerPoint presentation
By Jody Gilbert

Version 1.0 November 17, 2009

How do you feel about standing in front of an audience — even a friendly one — to give a talk and run a slide show? If you’re just slightly nervous, things will probably be fine, assuming there are no technical glitches and you don’t lose your speaker’s notes. But if you’re an audience-shy basket case, remembering how to back up to the previous slide while having an out-of-body stage-fright experience is likely to escalate into a full-scale meltdown. Not that I speak from personal experience. We have published a number of articles aimed at helping people create and deliver effective presentations. (A few links appear at the end of this entry.) And nearly all of them include the words "Be prepared." They generally mean you should know your subject backward and forward and make sure your presentation will run on the provided equipment. I’d like to expand that a bit: Learn to drive PowerPoint so well you could do it in your sleep, and you’ll have one fewer thing to worry about. Here are some simple shortcuts to master so that you can give your undivided attention to the Presentation Angel on one shoulder ("Slow down, make eye contact, don’t read your notes like a zombie; you're doing fine") and the Presentation Devil on the other ("Is your fly zipped? Why are your hands shaking like that — are you holding a belt sander? Did your boss just roll his eyes on his way out the door?")

The shortcuts
Action Start presentation from first slide Run the next animation or advance to the next slide Return to the previous slide Jump to a particular slide Jump to the first slide Jump to the last slide Shortcut F5 Enter or Spacebar (or click the mouse) Backspace Type the slide number and press Enter Home End

Go to a black screen or resume slide show from a black B (or period) screen Go to a white screen or resume slide show from a white screen End a slide show Erase annotations from a slide W (or comma)

Esc or - (hyphen) E

Page 1 Copyright © 2009 CNET Networks, Inc., a CBS Company. All rights reserved. TechRepublic is a registered trademark of CNET Networks, Inc For more downloads and a free TechRepublic membership, please visit http://techrepublic.com.com/2001-6240-0.html

10+ keyboard shortcuts to help you deliver a smooth PowerPoint presentation Change pointer to a pen (and display it and the Popup Menu button, if hidden) Change pointer to an arrow (and display it and the Popup Menu button, if hidden) Hide the pointer and the Popup Menu button Hide the pointer and the Popup Menu button after 15 seconds Display the shortcut menu Jump to the next hyperlink on a slide Jump to the previous hyperlink on a slide Launch selected hyperlink Ctrl + P

Ctrl + A

Ctrl + H Ctrl + U

Shift + F10 Tab Shift + Tab Enter

Presentation resources
Gain confidence in your presentations by following these tips 50+ Keyboard shortcuts to move faster in Microsoft PowerPoint 10 things you should know about PowerPoint abuse How do I... Put a Microsoft PowerPoint presentation on a CD? 10 things you can do to give your PowerPoint Presentations a heartbeat 10 slide design tips for producing powerful and effective presentations Create innovative and dramatic PowerPoint presentations, Hollywood style Dramatically improve your PowerPoint presentation by implementing professional design principles Use SmartArt in PowerPoint 2007 to create a more polished and effective presentation

Page 2 Copyright © 2009 CNET Networks, Inc., a CBS Company. All rights reserved. TechRepublic is a registered trademark of CNET Networks, Inc For more downloads and a free TechRepublic membership, please visit http://techrepublic.com.com/2001-6240-0.html


				
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Description: This document gives 10 ppt shortcuts