ELIGIBILITY by forrests

VIEWS: 7 PAGES: 21

									HISTORIAN WORKSHOP MANUAL
“The Driving Force in Leadership”
Presenter: Ashley L. Reynolds
2004-2005 State Historian Consultant: Deanna Wellman
2000-2003 State Historian

2004 Fall Leadership Conference

PBL HISTORIAN WORKSHOP AGENDA
 Introduction  State Theme  Importance of Historians  Duties as Historian  Event Guidelines  Score Sheet  Getting Started  Supplies Checklist  Suggestions  Ideas & Tips  Timeline for Completion  Making Your First Page  Clip Art  Contact Information  Submission Process  Request Form

STATE THEME

“THE DRIVING FORCE IN LEADERSHIP”
Using creativity, remember to apply this theme to the uniqueness of your own chapter’s scrapbook!

IMPORTANCE OF HISTORIANS
HISTORIANS are vital to the existence of Phi Beta Lambda. Without HISTORIANS chapters lack true insight of their presence in the state and national levels of organization, and in the community around you! You have the opportunity this year, and every year, as a
HISTORIAN

to find exciting new ways to record your chapter’s progress.

DUTIES AS HISTORIAN

As Adapted from the Kentucky PBL BYLAWS: The HISTORIAN Shall:
1.) 2.) 3.) Keep a written and photographic record of the activities of Phi Beta Lambda in a State scrapbook. Serve as the chairman of any scrapbook committee that may be established. Be entrusted with the collection and preservation of souvenirs, mementos, programs, and other items that can serve to trace the history of the State Chapter.

WHAT THESE DUTIES MEAN TO YOU…
 It means that it is time to get creative! You have the unique job of preserving your chapter’s past in the fun and imaginative form of a scrapbook. Now is the time to record the excitement of your chapter before the information escapes your mind.  It also means you will be responsible for informing new and old members alike on the historical facts of the organization.

EVENT GUIDELINES
LOCAL CHAPTER SCRAPBOOK (STATE ONLY EVENT)
PBL activities should encourage creative thinking and challenge the ingenuity of the members. These activities should be a recorded in an historical manner to be kept as a permanent record of the chapter. The scrapbook should be creative and it should show how creative its chapter has been. The activities portrayed should be from one state (spring) leadership conference to the next state (spring) conference.

ELIGIBILITY
All active chapters are eligible. One chapter scrapbook may be entered from each chapter.

REGULATIONS AND PROCEDURES
1. 2. 3. 4. Entries will be judged on content, arrangement, neatness, general appearance and originality. Entries will be judged on how well they portray Phi Beta Lambda as a business organization. Entries will be judged on how well they incorporate the current state theme. A point-score basis is used as follows: Excellent 31-40 Points Good 21-30 Points Fair 11-20 Points Poor 01-10 Points Items included in the scrapbook should portray chapter activities from state (spring) leadership conference to the next state (spring) leadership conference and should portray the history of the chapter All printing and writing must be done neatly. Typographical errors or poor typewriting are unacceptable and deductions will be made. Local scrapbooks must be planned, constructed, and attended by chapter members rather than advisors and have a plain cover. Representatives of local chapters are responsible for displaying the scrapbook in the areas designated in the conference program by the time indicated. Scrapbook pages should be no smaller then 8 ½ x 11 and no larger than 11x 13.

6.

7.

5.

8.

JUDGING
A panel of judges will rate each scrapbook. All judges’ decisions are final.

SCORE SHEET
LOCAL CHAPTER SCRAPBOOK — RATING SHEET
CHAPTER NAME: _________________________________ Up to 40 points Per item BUSINESS ORIENTED INCORPORATION OF CURRENT STATE THEME CONTENT ARRANGEMENT NEATNESS GENERAL APPEARANCE ORIGINALITY Excellent 40-31 Good 30-21 Fair 20-11 Poor 10-1

DEDUCTIONS: -5 POINTS—NO TITLE PAGE -5 POINTS—NO TABLE OF CONTENTS RATING SCORE SUBTRACT DEDUCTIONS TOTAL SCORE JUDGE’S SIGNATURE __________________________________ JUDGE’S COMMENTS: ________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______ ______ ______ / 280 / 10 / 280

GETTING STARTED
Common Mistakes to Avoid:
1.) Buying everything that is “cute”—It is better to buy supplies for a specific project. No matter how cute a certain die cut is, if you never participate in that activity, then it will never get used. In addition, your style of scrap booking may change as you learn to scrapbook. 2.) Buying a lot of stuff before you get started—It can be overwhelming to get too many supplies before you even make a page. Get your basic supplies and make a few sample pages. Then start shopping with the project in mind. If you are working on a Valentine page, then buy enough paper and stickers to go with that theme, and get the pages done. Extra supplies can really be a hassle. 3.) Buying many supplies before you have a place to store them—Even as a beginner, you need to have a place to keep your supplies. File cabinets and tote boxes do the trick!

Organizing Your Photos:
1.) Start with the last roll of film you pick up after it was developed, and put it into a storage box. Then put the next one behind it, and then the next. If you do not have time to go back and organize all of your old photos yet, at least let this be your starting point. 2.) Work on first getting all of your photos and memorabilia into one place. This task may take a couple of weeks, depending on how thorough you are and in how many places your photographs are stored. 3.) If feasible purchase archival quality photo boxes (NOT photo-safe) for all of your photos. At this time you might want to have an index prints made of your photos. An index print shows a thumbnail of each shot on a roll. These are usually found in with your pictures. If you have some film and did not receive one of these, you can take your negatives and have one made.

SUPPLIES CHECKLIST
Scrapbook Cover Scrapbook Contents Fillers:
Construction Paper Poster Board Plastic Cover Sheets

Mounting:
Picture Corners Rubber Cement/Tape Mounting Mats

Supplies & Equipment
Paper Scissors Straight Edge Paper Cutters Hole Puncher Letter Stencils Computer Disks Pencils Pens Markers Paint Brushes Camera Film Batteries

Computer or Typewriter

SUGGESTIONS
Form a Committee Hold regular meetings with your committee to work on the scrapbook. Always have your camera ready Call or E-Mail me with any questions/concerns! DO NOT PROCRASTINATE! Be Original, Creative & Bold Always get two or more of everything Have FUN and ENJOY Yourself! START NOW Always keep plenty of film and batteries If you cannot be at a chapter even get another member to take pictures for you Scrapbook pages should not be any larger than 11” x 13” Work closely with committee members on getting materials together Use binders or file boxes to stay organized!

IDEAS & TIPS
It is important to have a camera with you all the time. You never know when you will need it for a Kodak moment. Some stores put your pictures in a little photo album after they process them. These make great organizers for stickers, die cuts, or even examples of your rubber stamps. Remember to consider your overall scrapbook theme when you are considering the layout of another page. You may want to coordinate the pages that face each other. Gather all the items you need to complete your page. Have your pictures in chronological order. Spread the page just as if you want it, and make changes before you start gluing. Do not leave snapshots in the car because heat will damage the photos. When you go places, keep a small scrapbook kit with you. Include storage bags, pens, and paper. This will allow you to keep memorabilia and pictures from trips together. Take a few minutes to write down a journal entry about the events so you do not forget. Fingernail polish remover will help keep your scissor blades clean. Write on your calendar the days you take pictures and what they are of so you will be able to remember what you did and when. Never cut Polaroid pictures, as the chemicals will become exposed. Do not be afraid to crop your pictures. Trimming off dead space will help focus on the main characters of the photo. Store your negatives in a safe place other than your scrapbook. Avoid stacking your albums; stack them upright Work on a flat clean surface while scrap booking Talk to friends about new page ideas and techniques. Feature your main picture on the top half of your page. Include newspaper clippings, ticket stubs, cards, etc. to add to your pages. If you can, set up a worktable, and leave your supplies set up. This will cut some time off your work. Avoid using ballpoint pen to write on the back of your pictures, as the ink will eventually come through the photo. **IF you are WAY behind in your scrapbooks, here are a few tricks to make the catch-up process go along much faster. Remember you can always go back later and add details! Use only a trimmer or circle cutter to crop your photos and cut your paper. Avoid fancy shapes and using templates. Use simple square and rectangle shapes of paper to frame your pictures. You can even skip background papers and still add color simply using a pen to draw a border around each picture. Use photo corners, photo stickers, and quick dry adhesive to make the assembly of your pages quicker. Stick to the four “W’s”, Who, What, When Where as you describe the pictures! Stick to one pen and color to save time. Additional descriptions can be written in later Assemble your pages with your photos, documentation, and critical die-cuts first. Go back later and add stickers, other die-cuts and decorations when you have time.

TIMELINE FOR SCRAPBOOK COMPLETION
ON GOING
 Collect Materials  Take pictures & More Pictures  Sending in Pictures for online scrapbook

OCTOBER
 Determine how to incorporate the state theme with your scrapbook  Begin to organize your collectibles in a binder or file box

NOVEMBER
 Buy a scrapbook cover & filler paper  Create your section division pages

DECEMBER
 Begin to create your pages with materials you have collected  Complete the Title Page for your chapter’s scrapbook

JANUARY
 More than half of your scrapbook should be completed at this time  Pictures for State Chapter Slide Show must be received by: Tuesday February 1, 2005

FEBRUARY
 Keep getting those pages complete… You are almost there!

MARCH
 Add page numbers and other final changes  Finish your Table of Contents Page

APRIL
 Submit your scrapbook at the Spring Leadership Conference!

MAKING YOUR 1 PAGE
The first page is the major challenge to some people and to others it comes quit easily. Here are a few tips to making your pages going easier and keep you from getting behind.
    Each page does not have to be perfect (only you will know if you messed up on something). Not every page has to be elaborate. Simple can look just as good! Do not buy too many supplies until you get started. This can overwhelm you and you may change your mind how to display the state theme after you begin. Remember why you are making this scrapbook. This should not by stressful for you to do. You should enjoy this… so make it FUN!

ST

Here is a step-by-step guide to making your first page…
1.) 2.) 3.) 4.) 5.) 6.) 7.)

Choose a few pictures of a single event. Pick out the best photos. You should have 3-5 photos of the event. It is recommended that you use an odd number of photos on each page. The best photo should be used as your focus point of the page. Place the photos onto the page. Place them in chronological order or what appears best to you. Crop pictures if you need to. Be careful not to crop too much. Add color to your page by matting a photo with colored paper, stationary, die cuts, markers, crayons, colored pencils, colored pens, stickers, stamps or anything else that appeals to your eye.

CLIP ART

Φ Β Λ

CLIP ART

2004-05 STATE HISTORIAN’S CONTACT INFORMATION

ASHLEY L. REYNOLDS
P.O. BOX 104 PIPPA PASSES, KY 41844 HOME: (606)-368-2011 CELL: (606)-634-2017 E-MAIL: historian@kypbl.org ICQ#: 177-022-162 MSN: ashie_00_alr

YOUR CONTACT INFORMATION
NAME: _______________________________ SCHOOL: _____________________________
ADDRESS: _________________________ __________________________________ HOME: ____________________________ CELL: _____________________________ E-MAIL: ___________________________ ICQ#: _____________________________ MSN: _____________________________ OTHER: ____________________________

Please fill out this form out and return it to me before leaving the workshop!

Thanks!

PICTURE SUBMISSION FORMS
School Name: ____________________________________________________________ Chapter Historian: ________________________________________________________ E-mail Address: __________________________________________________________ No. Of Pictures: ________________ Points Awarded: Y / N Total Points: ______

Names & Explanation/Description of Each Picture(s) Submitted: Picture 1: _________________________________________________________________________________ Picture 2: _________________________________________________________________________________ Picture 3: _________________________________________________________________________________ Picture 4: _________________________________________________________________________________ Picture 5: _________________________________________________________________________________ Picture 6: _________________________________________________________________________________ Picture 7: _________________________________________________________________________________ Picture 8: _________________________________________________________________________________ Picture 9: _________________________________________________________________________________ Picture 10: ________________________________________________________________________________
***PLEASE LABEL AND NUMBER ALL PICTURES WHEN SUBMITTING THEM***

WHERE TO LOOK!
The Package Patch Cards & Gifts 4503 N. Mayo Trail Pikeville, KY 41501 Phone/Fax: 606-437-9152 Michaels Stores Inc. 2309 Nicholasville Rd Regency Centre Lexington, KY 40503 Papers Unique & Gifts 141 North Sherrin Avenue Louisville, KY 40207 Phone 502-897-3631

Jo-Ann Fabrics and Crafts 123 E Reynolds Road Crossroads Shopping Center Lexington, KY 40517 Phone 859-272-5711

Mountains of Memories 3650 Boston Rd. Ste. Q Lexington, KY 40514 USA Phone 859-277-6767 Fax 859-219-9557

Scrapbook Cottage LLC 836 Palatka Rd. Louisville, KY 40214 Phone 502-368-9000 Fax 502-368-7448

Jo-Ann Fabrics and Crafts 1301 Winchester Eastland Centre Lexington, KY 40505 Phone 859-252-7508

Lasting Legacy LLC 3130 Maple Leaf Dr. Ste. 105 Lexington, KY 40509 Phone 859-543-0200 Fax 859-543-8044

Laurel Scrapbooks 583 West Laurel Rd., Ste. 3 1/4 mi. from I-75, Exit 38 W London, KY 40744 Phone 606-862-2000 Kentucky School Service 3945 Taylorsville Road Louisville, KY 40220 Phone 502-458-0677

Scrapbook Station 12430 Shelbyville Road Louisville, KY 40243 Phone 502-245-8668

9457 Westport Rd. Louisville, KY 40241 Phone 502-423-0208 This Location

Michaels Stores Inc. 1955 S Hurstbourne Ln Townfair Shopping Center Louisville, KY 40220

The Chocolate Scrapbook 9154 Taylorsville Road Stony Brook Centre Louisville, KY 40299 Phone 502-491-4917

NOTES
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________


								
To top