NSSA Joint Meeting Minutes, Page 1 Wednesday, March 4, 2009 3:15pm Nevada State Student Alliance Joint Meeting Minutes Dawson Building, Room 108 March 4, 2009 3:15pm Roll Call: Executive Officers: Ryan Crowell Amsala Alemu-Johnson Vacant Janelle Koepke Christy Wells Danielle Johnston Zhiqi Feng Senators 0 – 24 Credit Group: Shantra Crawford Present Bianca Walton Absent Greg Ross Absent Dymonde King Present Victoria Sanchez Present Senators 49 – 72 Credit Group: Sean Rodgers Present Senators 96 or more Credit Group: Public: Matt Garland Note: Below is an agenda of all items schedules to be considered. Unless otherwise states, items may be taken out of the order presented at the discretion of the president. Reasonable efforts will be made to assist and accommodate physically handicapped persons attending the meeting. Please call the NSC Student President Vice President Secretary Chair of Capital Improvement Chair of Public Relations Chair of Budget and Finance Chair of Programming Senators 25 – 48 Credit Group: Christian McDonald Present Present Vacant Present Present Present Present Present Senators 73 – 96 Credit Group: Luisa Gray Present Advisor: Jerica Turek Present NSSA Joint Meeting Minutes, Page 2 Wednesday, March 4, 2009 3:15pm Government at (702) 992-2000 in advance so that arrangements may be made. 1. Call to Order a. President Crowell calls this meeting to order at 3:28pm. b. Business manager Turek recommends a motion to suspend the rules and take agenda items out of order. Vice President Alemu-Johnson so moves. Chair Koepke seconds. No discussion. Brought to a vote. 11-0-0. Motion passes, motion carries. 2. Roll Call a. 13 of 15 members in attendance. 2 absences, none unexcused. 11 of 13 voting members in attendance. Quorum is met and business can occur at today’s meeting. Approval of Minutes Action a. February 25, 2009 1. Chair Feng moves to table the approval of the meeting minutes until the next meeting on March 25th, 2009. Chair Koepke seconds. No discussion. Brought to a vote. 11-0-0. Motion passes, motion carries. 3. 4. Executive Reports Information a. President’s Report 1. On February 26 – 28, President Crowell and Vice President AlemuJohnson were in Carson City with the other student government presidents meeting with legislature. The bills worked on were: 1. SJR4, a bill to move from elected regents to regents being appointed by the governor. Our opinion was to keep it as elected regents. 2. Bill SB137, a bill requiring all campuses and apartment complexes to recycle. Our opinion was to support this bill. This is a task for the Capital Improvement Board. The bill will most likely end up being an unfunded mandate, so should be built into the 2009-2010 budget. CSN has started this program recently, and could be of great help. 3. The Governor’s proposed budget bill was the last thing testified against. There was a large amount of student activism that helped to sway the legislation. Barbara Bo was our advocate speaking against the governor’s budget and its effect on us. 4. There will be another rally on Thursday March 26th at UNLV from 6:00-7:30pm. 5. There will be a second lobbying trip to Carson City on April 16th and 17th. 6. President Crowell has a meeting with Regent Patterson to discuss the constitution and rules/regulations on student NSSA Joint Meeting Minutes, Page 3 Wednesday, March 4, 2009 3:15pm government and our ability to accept gifts and donations to help out in times of financial stress. b. Clubs & Organization Board 1. There will be a C&O meeting on Friday, March 6. 2. On March 25 from 11:30-1:30 there will be a Clubs & Organizations Recruitment Event, hopefully at the LAS building. Business Manager Turek recommended a Sense of the Senate concerning the approval of $500 for this event. There is a general consensus that we are in favor of approving these funds. 3. Vice President Alemu-Johnson says that while talking with legislation she noticed that they don’t understand how much the proposed budget cuts will affect individual students. Many students testified and the few students from NSC brought tears to the legislation’s eyes. We need more students being educated on how to inform our legislation about how this will effect the education of each individual student, and not just education as a whole. c. Budget & Finance Board 1. No report. d. Programming Board 1. Chair Feng says that he had a meeting on Tuesday, February 24, to talk about the Luau event and approve its budget. A funding request will be brought forward for approval later in the meeting. e. Public Relations Board 1. Chair Wells had meeting on Wednesday, March 4. At this meeting they discussed the website which is updated but not live. The updated group photo we recently took was approved to be printed and put on display by the joint office. There was also approval of money to make new NSSA recruitment posters to replace the old ones, as well as to purchase giveaways at all future events. f. Capital Improvement Board 1. No report, meeting next week. g. Advisor Report 1. Business Manager Turek congratulated us on our progress thus far. 2. The next an area of improvement that we need to asses is responding to phone calls and email regarding NSSA business. We need to be more on top of our business and we need to respond with a professional courtesy to all meetings and phone calls. 3. Business Manager Turek also informed us that the chancellor came and spoke to one of her doctorate classes. He said that we should NSSA Joint Meeting Minutes, Page 4 Wednesday, March 4, 2009 3:15pm continue calling, writing, and emailing the legislation to stay fresh on their minds and remind them of our opposition. h. Nevada State High School 1. No report. i. 5. Constitution Committee 1. No report. Information/Action Old Business a. Budget Cut Fight 1. See President’s Report b. Appointment of New Senator - Matt Cowser 1. Matt Cowser is no longer a candidate for the NSSA. c. Approval of Latino Scorpion’s Club for $300, taken from Clubs & Organizations Budget Line 1. Chair Feng moves to approve $300 for the Latino Scorpions club to be taken from the C&O budget. Chair Koepke seconds. No discussion. Brought to a vote. 7-0-4. Motion passes, motion carries. d. Appointment of Shantra Crawford as Secretary 1. Vice President Alemu-Johnson moves to appoint Shantra Crawford as the secretary of the NSSA. Chair Feng seconds. No discussion. Brought to a vote. 10-0-1. Motion passes, motion carries. e. Re-organization of Constitution Committee Members - the constitution committee needs to be re-established, as the chair has resigned. 1. Previously, Vice President Alemu-Johnson and President Crowell sat on this committee, but it needs to be re-tasked. The format of this committee should be as follows: 1 chair, 2 voting members, and 1 voting student. 2. Vice President Alemu-Johnson resigned from her position on this committee. 3. The student position will still be extended to April Ringwoold, as she had been involved in the committee during the fall semester. 4. Senator Crawford and Chair Wells volunteered to be members of this committee. 5. Vice President Alemu-Johnson moves to approve Senator Crawford as a member of the Constitution Committee. Chair Feng seconds. No discussion. Brought to a vote. 10-0-1. Motion passes, motion carries. 6. Vice President Alemu-Johnson moves to approve Chair Wells as a member of the Constitution Committee. Chair Feng seconds. No NSSA Joint Meeting Minutes, Page 5 Wednesday, March 4, 2009 3:15pm discussion. Brought to a vote. 10-0-1. Motion passes, motion carries. 7. President Crowell volunteered to chair this committee as a nonvoting member. Chair Koepke moves to approve President Crowell as the Chair of the Constitution Committee. Senator Crawford seconds. No discussion. Brought to a vote. 11-0-0. Motion passes, motion carries. f. Retreat - Evaluation of retreat, held on Friday, February 20, 2009. 1. Business Manager Turek asked for any brief feedback concerning the retreat. Feedback given was that there was no time wasted, and that Constitution Committee make it mandatory to attend retreat once/semester because we set aside and spend so much money on it, which can be possible if we calendar ahead of time. Business Manager Turek thanks us for allowing her to plan our retreat and informs us that thank-you gifts were purchased for the speakers. There will hopefully be another retreat in the summer for goal setting before we get started with our new board. 6. New Business Information/Action a. Approval of $50 to purchase laptop bag for new secretary laptop, taken from Supplies Budget Line 1. Chair Koepke moves to approve $50 for a laptop bag to be taken from the supplies line of the budget. Chair Feng seconds. No discussion. Brought to vote. 11-0-0. Motion passes, motion carries. b. Set up of Election Committee - the election committee needs to be established in order to plan and implement the 2009-2010 election process. 1. Chair Koepke and Chair Feng volunteered to be on this committee as she will not be returning next semester. 2. Jason Lee is always interested in the faculty member position, so he should be contacted to solicit his involvement. 3. President Crowell suggested a student named Illan that would be interested in the student position on this committee. 4. Chair Johnston makes a motion to approve Chair Koepke as a member of the Election Committee. Vice President AlemuJohnson seconds. No Discussion. Brought to a vote. 10-0-1. Motion passes, motion carries. 5. Chair Johnston motions to approve Chair Feng as a member of the Election Committee. Vice President Alemu-Johnson seconds. No discussion. Brought to a vote. 10-0-1. Motion passes, motion carries. 6. Chair Koepke volunteers to chair the committee. Chair Johnston motions to approve Chair Koepke as Chair of the Election Committee. Vice President Alemu-Johnson seconds. No NSSA Joint Meeting Minutes, Page 6 Wednesday, March 4, 2009 3:15pm discussion. Brought to a vote. 10-0-1. Motion passes, motion carries. c. Removal of Bianca Walton from Senator Position 1. Chair Koepke moves to remove Bianca Walton from her NSSA Senator position. Senator Rodgers seconds. No discussion. Brought to a vote. 11-0-0. Motion passes, motion carries. d. Removal of Greg Ross from Senator Position 1. Chair Koepke moves to remove Greg Ross from his NSSA Senator position. Senator McDonald seconds. No discussion. Brought to a vote. 11-0-0. Motion passes, motion carries. e. Approval of $3,000 for the spring luau taken from programming board budget line. 1. Vice President Alemu-Johnson moves to approve $3,000 for the Spring Luau event to come from the programming board budget line. Chair Johnston seconds. Chair Feng explains that this event will be held April 3rd from 5:00-8:00. He breaks the down the $3,000 budget as follows: $600 for island dancers, $500 for microphone/stage rentals, $400 for decorations, and $1,500 for Hawaiian food. Brought to a vote. 8-0-3. All in favor, with three abstentions. Motion passes, motion carries. 7. Future Business Information a. Chair Feng inquires about removing the Nevada State High School from the Board Reports section of the agenda. This will be done through revisions to the constitution. b. Business Manager Turek announces the Awards Banquet and Installation Ceremony that will take place April 30th at 5:00pm. She suggests that NSSA members be present for this event. c. Vice President Alemu-Johnson wants to hold another Town Hall event or something similar and is looking for approval of funds at the next meeting. 8. Public Comment a. Matt Garland: There is a concert called the Rock for Freedom Concert to support the troops and get the community, the troops, and the family together at one event to show support. This event will be held on March 27, 2009 at 5:30pm at the Red Rock Harley Davidson Park located on Sahara and Rainbow. He asks for support in the form of attendance, advertisement, and volunteers. Having all of us show up to the event would be greatly appreciated. He says there are flyers that he will leave for us. 9. For the Good of the Order a. Chair Koepke to Business Manager Turek for planning the retreat. b. Business Manager Turek to President Crowell and Vice President AlemuJohnson for going to Carson City to lobby for NSC. NSSA Joint Meeting Minutes, Page 7 Wednesday, March 4, 2009 3:15pm c. Vice President Alemu-Johnson to Scorpions Latino Club for finally being approved. 10. Adjournment a. Chair Feng moves to adjourn the meeting at 4:30pm. Vice President AlemuJonson seconds. Acclimation is called by Chair Feng. No dissent. Motion passes, motion carries.