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FALL 2007 ISSUE Powered By Docstoc
					chasing tate Pur S Nevada

FALL 2007
Inside this issue:
Purchasing Cleaning Products 2

The Purchasing Pipeline
Introducing: Kimberlee Tarter
Kimberlee is the Deputy Administrator of the Nevada State Purchasing Division. Having begun her government career in 1997, she joined the Purchasing Division in 1999. Under her leadership, the Purchasing Division contracts for approximately $800 million in services and goods annually. In addition, she has developed and conducts training for a contract manager certification program, has aided in the development of a centralized contracts database, and one of the nation’s first vendor performance rating systems for state government. Kimberlee is instrumental in establishing purchasing policy, regulation and statutes, always striving to give consideration to the socioeconomic impact of state government. Currently she serves as a member of the National Association of State Procurement Officials’ committee to study and establish cooperative purchasing standards. Before joining the State of Nevada, Kimberlee was vicepresident of a construction company for several years and spends much of her free time with her family on their horse ranch.

Excess Property Wish List


Travel: “rtGo” Program


Southwest Airlines Changes


Commodity Food Program Kimberlee Tarter, Deputy Administrator


New Purchasing Staff
Nevada State Purchasing would like to introduce new Carson City staff members, Linda DeLoach, Management Analyst IV, Peggy Martin, Management Analyst III, and Dave Jones, Management Analyst III. Linda, Peggy, and Dave transferred to Purchasing from the Department of Information Technology (DoIT), and they are information technology conLinda DeLoach, tract specialists.
Management Analyst IV

Inside every issue:
Linda, Peggy, and Dave are welcome additions to Nevada State Purchasing.
• Suggestion Box - page 4

For the last 13 years, Linda

worked for DoIT’s Contract Administration Unit working on IT Requests for Proposals, contract negotiations and contract management. Peggy has 20 years in State government with a wide amount of experience including: Accounting, Personnel, Administration, and Contract Management. Dave also worked for DoIT Contracts Administration for the last three years. Before beginning his career as a State employee, Dave was a Senior manager for FedEx and served in the US Army for 10 years.

• Calendar for Board of Examiners - page 4

• State Purchasing Training Calendar - page 4

• Auction Calendar- page 4

Peggy Martin, Management Analyst III & Dave Jones, Management Analyst III

• Question and Answer Section - page 4

Buying “Greener” Cleaning Products
The number of “green” cleaning products is growing and becoming more accessible. Nevada State Purchasing wants to help agencies identify green cleaning products in order to increase the purchase of environmentally friendly products as well as to help prevent workers’ compensation claims involving cleaning products. Manufacturers are not required to list all ingredients except those that are active disinfectants or known to be potentially hazardous, but there are some helpful hints that will help you choose the greener alternatives. Read the warning labels. The more serious the safety warning on a product, the more likely it poses risks to your health and the environment. Products labeled “Poison” or “Danger” are more toxic than those labeled “Warning” or “Caution”. Don’t assume that environmental and health claims are true. Manufacturers can make claims that are neither independently verified nor regulated. Some of the possibly misleading terms used are: nontoxic, natural, environmentally friendly, biodegradable. Whenever possible, avoid harmful ingredients. Some chemicals can pose health and/or environmental risks. Here are some of the worst offenders. Ammonia: Irritates respiratory passages. Butyl cellosolve (also known as butyl glycol, ethylene glycol monobuty): Can be found in glass cleaner and all-purpose cleaners. Chlorine bleach (sodium hypochlorite): Found in a variety of household cleaners and can irritate the skin, lungs and eyes. D-limonene: Can irritate the skin; found in air fresheners. Petroleumbased ingredients: Contain toxins such as formaldehyde. Antibacterial agents: Recent studies show these are not effective, and may cause grave harm to the environment. The information above was taken from Consumer Reports, Greener Choices: Products for a better planet at http:// www.greenerchoices.org/products.cfm? product=greencleaning&page=RightChoices. If your Department or Agency has contracts for cleaning products, or contracts with contractors that use cleaning products, here is one example of contract language you could use to make your contract greener: “Products purchased or used under this contract must be EcoLogo certified or provide demonstrable proof of meeting the EcoLogo standard and certification requirements. The EcoLogo standard and certification requirements are available at www.ecologo.org. For more help on greening up your purchases or to network with other agency representatives who have been tasked with greening up their agencies, email cjanes@purchasing.state.nv.us. Also, if you have suggestions for future Environmental Preferred Purchasing (EPP) topics, please let us know.

Agency Excess Property Wish List
The Purchasing Division is delighted to announce implementation of a new feature on our website, the “Agency Excess Property Wish List”. This feature allows agencies to submit a form identifying property they need such as desk, file cabinets, for example, which will then be posted on the division’s webpage, and the opportunity for agencies to contact the requesting agencies directly in the event they have excess property that may meet their needs. The form and list can be found on the Purchasing Division’s website at http://purchasing.state.nv.us under the “What’s New” or “Property Management Program” links. Agencies completing a Property Disposition Report (PDR) for excess property are encouraged to go to the division’s website to view the “Agency Excess Property Wish List” to see if another agency has a need for the property. If an agency is requesting property that your agency is excessing, please contact the agency listed directly to make arrangements for the transfer of the property.

Travel: rtGo Program
The rtGO Program is a certified Registered Traveler program operated by Unisys in partnership with the Transportation Security Administration (TSA). According to Joe Newcomer, Program Manager, Unisys is offering a $15 discount on the non-reimbursable $100 fee to any state employee who enrolls in the program with a State ID and a letter on agency letterhead signed by the supervisor stating that
FALL 2007

the named person is currently a state employee of the indicated agency. The rtGO Program is designed to improve the speed and quality of your airport and travel experience and enhance the security of air transportation in the U.S. by allowing cardcarrying members to avoid standing in security lines at participating U.S. airports. (Note: The Reno-Tahoe

airport participates, but McCarran Airport in Las Vegas does not.) Go to h t t p : / / www.rtgocard.com/ for more information. Joe Newcomer can be reached on his cell phone at 571-3324428 if readers have questions.
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Southwest Airlines Announces New Boarding Procedures
Employees flying between Reno and Las Vegas on Southwest Airlines know that checking into a flight early “permits” travelers to stand in the “A” line for as long as an hour waiting to snag a preferred seat on a flight. According to Southwest, this exercise will soon become a thing of the past. Beginning in November, when checking in early, Southwest travelers will be assigned a boarding group (A, B, or C) and a number based on the time of check-in for a flight (for example: A32). This unique combination represents the traveler’s reserved spot in the boarding group. While waiting at the gate, travelers should listen next to the column that represents the correct boarding number and proceed onto the airplane to find a seat. Boarding columns will be divided into groups of five. Head off to "Boarding School" at http://www.southwest.com/help/board ingschool/ for a tutorial on how to board, or watch the very informative video at http://swamedia.com/about_swa/ press/070919_boarding_video.wmv.

for the gate agent to announce each boarding group. When your boarding group is called, simply take a position

Commodity Food Program
Eat Healthy, Be Active In Nevada, the USDA Commodity Food Programs are administered by the Dept. of Administration, Purchasing Division’s Food Distribution Program (FDP). The FDP & the Purchasing Warehouses are located in Reno at 2250 Barnett Way and in Las Vegas at 1054 S. Commerce. We provide administrative support, storage and transportation for the distribution of commodity foods to recipient agencies. These USDA commodities improve the nutritional status of low income children & adults and to assist & strengthen the American Agricultural market. Included in the programs offered are: Child Nutrition Commodity Support (CNCS) – Providing basic and processed commodity foods for the School Breakfast & Lunch Programs, Summer Food Service Program & Child and Adult Care Food Program. The Emergency Food Assistance Program (TEFAP) – Provides non-profit distribution sites commodities for redistribution to low-income families. Soup Kitchens and other non-profit organizations that prepare & serve meals for needy individuals can also receive food at no cost. The Commodity Supplemental Food Program (CSFP) – works to improve the health of lowincome pregnant and breastfeeding women, other new mothers, infants, children up to age six, and elderly residents age 60 and older. Participants
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receive monthly food packages through community agencies. Food Distribution Program on Indian Reservations (FDPIR) – Low-income households and the elderly, residing on Indian reservations in Nevada may qualify for the commodity foods offered through FDPIR. The Senior Farmers’ Market Nutrition Program (SFMNP) – Low-income Seniors can receive coupons that may be exchanged

Charitable Institutions (CI) – Commodities from USDA surplus stocks are provided to non-profit charitable institutions that regularly serve meals to needy persons. Correctional institutions are eligible to receive such products. The Nutrition Service Incentive Program (NSIP) – Commodity foods are provided as an option to receiving cash for meals-on-wheels programs operated by Senior Citizen Centers throughout Nevada. Disaster Feeding (DF) – In the event of a disaster, USDA commodities are provided to disaster organizations for group feeding and, as necessary, for household distribution. All of these programs require many staff hours, including time spent ordering, receiving, distributing, reconciling inventory and program reporting. As new USDA programs are offered, the Food Distribution Staff, under the leadership of Jenelle Gimlin, incorporate the programs into distributions for Nevada’s residents most in need. On all USDA funded programs, certain requirements must be met in order for participation. Contact the Food Distribution Office at (775) 688-1160 for more information.

Commodity Food Staff in Reno, NV
for eligible foods at Nevada Farmer Markets. The purpose of the program is to increase the consumption, production, and distribution of fresh, locally grown fruits & vegetables, and to supplement the nutritional needs for Nevada Seniors. State Processing Program (SPP) – The State Food Distribution Office provides processed foods to recipient agencies. Most of these products go to the schools participating in the School Lunch Program.

The Purchasing Pipeline

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Do you have su ggestions or comments for the Pipeline? Email us at nvpurch@purcha sing.state.nv.us placing “Pipelin e” in the subject line

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??? Questions and answers ???
Q— Is it the agency’s responsibility to notify Risk Management and the Attorney General’s offices when an agency has excessed a State vehicle? A— Yes, agencies are responsible for the notification to Risk Management and the Attorney General’s offices; the Purchasing Division does not notify these agencies. Q —When do agencies need approval from the Budget Division for purchases? A— State agencies are required to obtain the Budget Division’s approval for equipment purchases. Equipment is defined as items with a unit cost of $1,000 or more and a useful life of one year or more. However, agencies are encouraged to speak with their Budget Analyst at the Budget Division to see if there are exceptions to this requirement. Q— Once I have been Certified as a Contract Manager, do I need to be recertified and if so how often? A— Certified Contract Managers are required to be recertified every two years from their original certification. Q— How do I find the surplus warehouse in Las Vegas & Reno? A— The Las Vegas warehouse is located off Charleston Ave, on a side road named South Commerce St. It runs parallel to South Main St. Call before coming to make sure staff is on-site (702) 486-3380. The Reno warehouse is behind the DMV located on Galletti Way. Travel to the back of the DMV office and turn right to reach the Purchasing gates. Enter through Gates on left. Office is open Monday thru Friday 8:00 am to 5:00 pm or call (775) 6881160.

Q— How can I help my neighbor who may have lost his job, or is over 60 and needs help with supplementing their small incomes? A— Your neighbors may be eligible to receive USDA commodities foods offered through multiple programs from the Food Distribution Office. Please have them call (775) 688-1160 for specifics and eligibility.
The Purchasing Pipeline

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