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Dublin Convention Bureau Dublin Tourism Centre_ Suffolk Street

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									Dublin Convention Bureau Dublin Tourism Centre, Suffolk Street, Dublin 2, Ireland (+3531) 605 7774 dcb@dublinconventionbureau.com www.dublinconventionbureau.com
What is a Convention & Visitor Bureau?
Convention and visitor bureaux are not-for-profit organisations charged with representing a specific destination and helping the long-term development of communities through a travel and tourism strategy. Convention and visitor bureaux are usually membership organizations bringing together businesses that rely on tourism and meetings for revenue. For visitors, CVBs are like a key to the city. As an unbiased resource, CVBs can serve as a broker or an official point of contact for convention and meeting planners, tour operators and visitors. They assist planners with meeting preparation and encourage business travellers and visitors alike to visit local historic, cultural and recreational sites.

How do CVBs help meeting planners?
Convention and visitor bureaux make planning and implementing a meeting less time-consuming and more streamlined. They give meeting planners access to a range of services, packages and value-added extras. Before a meeting begins, CVB sales professionals can help locate meeting space, check hotel availability, and arrange for site inspections. CVBs can also link planners with the suppliers, from coach companies and caterers to off-site entertainment venues, that can help meet the prerequisites of any event. No matter the size of the meeting being organized, from 50 to 50,000, all planners are encouraged to use a bureau’s services. In fact, some larger bureaux even have staff members dedicated to small meetings. Among the advantages of going through a CVB to plan a meeting: • • • • • • CVBs can assist planners in all areas of meeting preparation and provide planners with detailed reference material CVBs can establish room blocks at local hotels CVBs will market the destination to attendees via promotional material, thereby encouraging greater delegate attendance CVBs can act as a liaison between the planner and community officials, thus clearing the way for special permits, street closures, et cetera CVBs can obtain special letters of welcome from high-ranking government officials and in some cases, can bring officials to speak at a meeting CVBs can offer suggestions about ways meeting attendees can maximize free time, along with helping to develop accompanying persons programmes and pre- and post meeting or convention tours

(Destination Marketing Association International)

What are some of the specific services CVBs can offer the meeting planner?
To give you an idea of some of the services available, our partner Dublin Convention Bureau can offer the following services: • A point-of-contact for Dublin: DCB does not charge any fee or commission on any service. They will help to streamline your efforts and ensure that you deliver an unsurpassed meeting or event experience for your delegates to Dublin. Liaison with local service suppliers: DCB can introduce you to appropriate Professional Conference Organisers and Destination Management Companies. Dublin has a well-developed infrastructure of conference service providers with extensive expertise in ensuring meetings and events in Dublin are an outstanding success. Free venue finding service: if you are considering holding a conference or event in Dublin, simply phone or e-mail DCB with the details and they will contact all appropriate facilities on your behalf. They will then collate this information (showing capacity, availability, pricing and contact details) and return it to you, for your review. Assistance with bids for international meetings: DCB can help you customise your bidding strategy and create bid documents. They will assist you in identifying bid criteria, including strengths of the local association and achievements of the local industry, to give Dublin an advantage over competing destinations. Their range of promotional material includes videos, brochures and digital images, all of which can be used in the promotion of your Dublin programme at no extra cost. Source endorsement/support from key political, industry and tourism contacts. “Be a Host” Programme: if you require a local host to help bring the event to Dublin, DCB’s “Be a Host” Programme will help source the local host for you. Familiarisation visits: DCB will facilitate and host customised familiarisation and site inspection programmes for qualified buyers and media. You can experience their excellent facilities first-hand! Assistance in outlining pre and post conference travel options.

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For major events, conferences and exhibitions, you can recommend Dublin with confidence to the world’s best organisations and associations. You can also rest assured that Dublin Convention Bureau will provide you with all the support necessary to ensure your event is a success, with a limited amount of time and effort required on your part.

DUBLIN CONVENTION BUREAU CASE STUDY
Event: Date: Attendees: Venue: EACS – The 10th European Aids Conference November 17-20 2005 Over 3,500 health professionals working in the areas of research and treatment. Royal Dublin Society

Introduction to event Former Irish President, Mary Robinson, addressed all those at the opening ceremony with her powerful words on the current situation in Africa and the ceremony was aptly closed to the haunting music of the celtic chamber choir, Anúna, the "voice of Riverdance". Exhibitors during the course of the event were represented by leading names in the pharmaceutical industry and symposia exploring the latest treatment options available. Aside from formal presentations and poster sessions, delegates were free to explore the cultural and social aspects of Dublin during their stay and our destination management department ensured a programme showcasing the hidden gems in Dublin. What did DCB do? Dublin Convention Bureau assisted the local PCO, Ovation, in the promotion of this conference in Dublin. There were also spin-off meetings being organised by Pharmaceutical companies who required further guidance on hotels, restaurants and meeting spaces. Delegate packs were provided for the attendees in order to ensure a great time was had by all in the Irish capital! What services were offered by Ovation and DCB? Venue booking Accommodation Social programme Staffing Catering Sponsor ground programmes "The European AIDS Congress is one of Europe's most important clinical medical meetings. It is again a tribute to Dublin that we can organise this size of international conference so successfully and that the city draws great attendance figures due to its attractiveness and accessibility." (Ovation, Ireland) This information has kindly been supplied by Dublin Convention Bureau. For further information, please contact: Jean Evans - CEO Dublin Convention Bureau (+3531) 605 7774 dcb@dublinconventionbureau.com / jevans@dublinconventionbureau.com www.dublinconventionbureau.com


								
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