SOUTH DAKOTA BOARD OF EDUCATION

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					SOUTH DAKOTA BOARD OF EDUCATION MEETING
Lake Area Technical Institute TEC Building Room 509 Watertown, SD 57201 September 15-16, 2008 The South Dakota Board of Education convened a regular meeting at 8:30 a.m. (CDT) on Monday, September 15, 2008 at Lake Area Technical Institute, Room 509 of the TEC Building, Watertown, South Dakota. Board Members Present: Kelly Duncan, Don Kirkegaard, Glenna Fouberg, Patricia Simmons, Terry Sabers, Jan Nicolay, Marilyn Hoyt, Stacy Phelps Board Member Absent: Richard Gowen Department of Education Staff Present: Rick Melmer, Mark Wilson, Tami Darnall, Jan Martin, Susan Sheppick, Stephanie Weideman, Jan Martin, Gay Pickner 1.0 Adoption of September 15-16, 2008 Jan Nicolay asked that her questions regarding Articulation Agreements be addressed. President Duncan suggested we do that on item 14.0 with Sam Gingerich, Board of Regents item. Rick Melmer mentioned that items 6.0, 7.0, 8.0, 9.0, 11.0 and 12.0 will be handled via conference call. .Motion: Motion by Patricia Simmons and seconded by Don Kirkegaard to adopt the agenda with additions. Conclusion: The motion carried. 2.0 Approval of July 21-22, 2008 & Minutes Terry Sabers would like to clarify in the minutes what the Department of Education proposed for Birth to 3 rates and what the focus group proposed. Jan Nicolay wanted the Children’s Care Questions to be listed in the minutes and have the answers at this meeting. Rick Melmer mentioned that he would work with Betty Leidholt regarding the July minutes and the proposed amendments. Motion: Motion by Don Kirkegaard and seconded by Glenna Fouberg to approve the July 21-22, 2008 meeting minutes as amended. Conclusion: The motion carried. 3.0 End of Course Tests Jan Martin, DOE, presented an update on passing rates for Algebra I, data on reliability and validity of the test, and additional information on other EOC tests administered during the Spring of 2008. The purpose of the update is to provide information on the impact of the changes in cut scores for the credit before grade 9, especially for the Algebra I exam. There were 1127 who took the state provided exam. There was a pass rate of 62% for the first test using the 80% cut score. 478 students retook the test with a 67% pass rate. Overall at 80%, 1001 students passed. Pass rate for 85% was 68% of the students. When the pass rate was changed to 80% it increased to a pass rate of 89% of all the students taking the exam. Less than 10 students statewide took Algebra II or Geometry for credit before grade 9 and they all passed. (See Power Point filed with Secretary’s Office) 4.0 2008 Assessment Results Gay Pickner, DOE, shared the 2008 Assessment results for Dakota STEP, Stanford Writing and ACT results. Gay shared the good news from USDOE that South Dakota passed peer review Standards and Assessment for reading and math. South Dakota is close to passing peer review for science as well.
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Pickner shared that elementary and middle school in math and reading the students surpassed the goal. South Dakota 11th graders met the goal for math. There were 91 schools in school improvement in 2007 and 84 in 2008. In 2008 46% of Native American students in math were proficient and advanced – in reading there were 63% that were proficient and advanced. Pickner shared that the economically disadvantaged and students with disabilities saw some gains as well. (See Power Point filed with Secretary’s Office) Pickner stated that Department of Education just signed a 5-year contract for a testing company. Harcourt who held the contract prior to bid was bought by Pearson and the contract was awarded to Pearson. 6959 students took the ACT test in South Dakota. Last year the composite was 21.9 and this year it was 22. 77% of South Dakota students take the ACT test compared to 43% nationwide. 5.0 USDOE Update Pat Chlouber, USDOE, updated the board on federal education issues. Pat has served the US Secretary of Education for 7 years. Chlouber assured the board that NCLB has made a lot of progress in reading, and math. The achievement gap between minority and white children is narrowing. Chlouber stated that the USDOE has found that what gets measured gets done. Chlouber shared a “Foundations for Success” brochure that includes findings and recommendations from the National Mathematics Advisory Panel. The Teaching Ambassador Fellowhip program is a new initiative of the USDOE. It is open for 20 teachers across the country to participate in Classroom Fellows. It is open for five teachers from across the country to become Washington Fellows. Out of 1100 teachers across the country Jensi KelloggAndrus, is the Teaching Ambassador representative from Watertown, South Dakota. She shared her experience since being named Teaching Ambassador. Jensi shared that she is excited and honored to represent Watertown and South Dakota in this program. Jensi shared a quote by Secretary Margaret Spellings – “Nothing helps a child as much as a great teacher”. Research backs up this quote. Jensi’s mission in South Dakota is to have good teachers move to be great teachers. Jensi shared the mission that USDOE would like to empower teachers to always be in improvement mode. Jensi’s main focus as an Ambassador is technology. She would like to go beyond using technology as a presentation tool and to help teachers integrate technology to a level where students are critically thinking and creating projects to show they have learned. Jensi took time to thank Dr. Melmer for his years of service to South Dakota. Pat also took time to thank Dr. Melmer and present him a picture of Margaret Spellings. 6.0 Review Draft of the School Health Survey Kari Senger, DOE, (via conference call) shared that at the July 2008 BOE meeting, members discussed the various strategies and requested that CSH collect data from schools to get a better idea what the current situation is regarding how much health education and physical education is being taught in grades K-12. Board members reviewed the data collection instrument that Coordinated School Health staff provided. There are three separate surveys. Elementary – K-5, Middle School – 6-8, high school 9-12. Kari asked the board to share what information would be most helpful to them. Kari also asked the board where they want to go with the data once it is gathered. Don Kirkegaard felt it was very important to know who in the school is filling out the form. The thought is the survey should be sent to the superintendents and then it would be up to them to fill out themselves or delegate to someone else. Melmer asked Kari to do the survey in a sampling of 40 districts. They should be demographically spread across the state. It should include small, medium, and large districts as well as schools with a high number of Native American students. Melmer and the board agreed that Kari should do the survey by phone. They should let the person answering the questions look over the form before the call is made.

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7.0 Teacher Leadership Conference update Melmer invited board members to attend any or all of the 2008 Teacher Leadership Conference to be held in Pierre at the Ramkota hotel on October 5-7. The Teacher Leadership conference and the New Teacher Academy are being rolled into one conference this year. Lanette Johnston, DOE, (via conference call) shared that we have over 250 teachers signed up. The goal is 400 teachers. Lanette Johnston, DOE, shared background information on the combination of the Governor’s New Teacher Academy and the Teacher Leadership Conference into one event. Teacher leaders have planned and will help to facilitate the conference and bring their experiences from the past conferences to support the new teachers. 8.0 Teacher to Teacher Support Network – Virtual Mentoring Program Update Johnston shared that the new Teacher to Teacher Support Network (TTSN) is a state-wide virtual mentoring program for new-to-the-profession, first year teachers. Accomplished teachers throughout South Dakota will serve as mentors. The program will begin in the fall of 2008. A team of Mentor Teachers will be selected from a pool that includes South Dakota: Teachers of the Year, Milken Educators, National Board Certified Teachers (NBCT), Presidential Awardees for Excellence in Mathematics and Science Teaching (PAEMST), Education Service Agency (ESA) selected teacher leaders, and CTE teacher leaders. There will be 55 mentor teachers. The virtual mentor network (TTSN) will serve 110 new-to-the profession teachers (first contract year as a teacher of record). Priority will be given to those districts without an established mentoring program, and to those districts located in more remote areas. 9.0 Public Hearing – 24:43:01:01 Definitions (53) Unit of Credit Melody Schopp, DOE, shared that the Carnegie unit was developed in 1906 as a measure of the amount of time a student has studied a subject. Per its original definition, the Carnegie Unit is 120 hours of class or contact time with an instructor over the course of a year At that time, high schools, a new phenomenon in themselves, lacked any uniformity in the courses they taught, the number of hours students spent in class, and the amount of homework assigned. However, many are critical of these units due to the arbitrary use of time as the basis for measuring educational attainment. Generally, the criticism is that student learning varies greatly even among individuals who teach the same material. The Carnegie unit sometimes serves as a roadblock to innovative ways of instructing students to include:     Block scheduling Out-of-classroom field experiences Distance learning and independent study Portfolios and other performance-based assessments

The “unit of credit” defined in administrative rule, requires 146 hours of seat time. The revisions suggested would give alternative options for defining the “unit of credit” which would include end of course exams, alternative assessments that demonstrate student performance and would still allow for schools to use the 146 hours of seat time. Motion: Motion by Jan Nicolay and seconded by Patricia Simmons to approve the proposed rule changes stated above for 24:43:01:01 Definitions (53) Unit of Credit Conclusion: The motion carried.
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President Duncan moved on to items 11.0 and 12.0 on the agenda since they were both Melody Schopp items and she was on the speaker phone already. 10.0 Public Hearing – Amendments to 24:14 Early Intervention Program President Duncan asked Susan Sheppick, DOE and Tami Darnall, DOE, to present their proposed changes and following that there would be time for testimony from opponents and then proponents. Sheppick pointed out that 24:14:03:04 language was added that better defined the investigation process. (See handouts filed with the Secretary’s office) Option 1) Align Birth to Three rates with Medicaid rates, reimburse travel time at 90% of the service rate, and revise the eligibility criteria by eliminating the 25% below normal age range and the 6 month delay and add children who are born at 28 weeks gestation or less. Option 2) A bridge rate which would reimburse Speech and Language therapists at a higher rate than the established Medicaid rate for one year. Option 3) Decrease the current rates by 4% and reduce travel time reimbursement from 60% to 41%. After reviewing the three options and considering long term impact of the three, the department made the decision that Option 1 provided the long-term financial stability for a growing program. To offset that lower rate, travel reimbursement would be at 90%. To address questions and concerns from providers and service coordinators the department has organized training which will occur October 1-2, 2008. Tami Darnall, DOE, explained the department took the Medicaid rates for the current fiscal year from Social Services, calculated what the expenditures would be based on the number of units served last year and projected for the remaining ¾ of the year. The department then determined the maximum could be reimbursed for travel based on what the budget allowed and came up with 90%. Tami Darnall, DOE, explained that the department took the Medicaid rates for the current fiscal year from that paragraph. In the past when providers are paid to go out to homes and there is a no show the provider could still bill for travel. That had been stricken. There were concerns from several about whether the providers would be able to afford to continue serving the children of South Dakota. Then Duncan asked for proponents to come forward with their testimony. Dan Guericke, Mid Central Education Coop in Platte stated that as a provider the Coop has 8 speech therapists, 4 physical therapists, and 2 occupational therapists. The Birth to Three program is designed to provide services to children and not hearing any alternatives that would allow for the continuation of these services, Dan urged the board to support the proposal by the Department. It will have a financial impact on the Coop for which they will need to be prepared. However, the alternative is the Birth to Three program collapsing because the current rates are not sustainable. Therefore, Dan supported the department’s proposal. Motion #1: Motion by Terry Sabers and seconded by Jan Nicolay to take the focus group recommendation of a 4% decrease across the board. Conclusion: Motion failed with 2 ayes and 5 nays.

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Motion

Motion by Don Kirkegaard and seconded by Stacy Phelps to approve the departments proposal which makes the clarification for the administration of the Birth to 3 program and establish proposed changes by the Department of Education in rates and eligibility. Conclusion: Motion carried with 5 ayes and 2 nays. 11.0 First Reading – 24:15:03:08 Restrictions on additional authorizations Melody Schopp, DOE, shared that the current rules: 1) prevent certified teachers that have a K-12 preparation (art, music, PE, special education) to add the birth to preschool endorsement to their certificate. DOE is proposing to eliminate this restriction. 2) Current rules do not allow for individuals who complete an endorsement in English as a New Language to have a stand-alone certificate. Rules currently require that it be added onto a teaching certificate. This has prevented persons that have achieved a degree in ENL from becoming certified in the state. The rule needs to be clarified to require a minimum of a bachelor’s degree for the stand-alone certificate. 3) Current rules do not allow for individuals to have a stand-alone certificate as a principal, but instead, they must have a current teaching certificate to add the program to. This would allow for a principal program to be issued on a stand-alone certificate. Motion: Motion by Jan Nicolay and seconded by Glenna Fouberg to approve and move changes to 24:15:03:08 to a public hearing at the November board meeting. Conclusion: The motion carried. 12.0 First Reading 24:15:06:33 Principal Endorsement Melody Schopp, DOE, shared that the requirements for certified administrators has brought a couple of issues to light that often are restrictive for individuals wanting to add the principal endorsement. 1) Current rule requires three years of “direct services to students” which may or may not include teaching. There has been more than one individual work aggressively on their principal endorsement who have not completed the full three years. They have been asked to step into the principal role and DOE has been unable to grant them the endorsement. As a compromise, we are suggesting that in addition to the coursework, they be required to pass the School Leadership Adminstrator Praxis II test for administrators in lieu of the three years. This would allow them to step into the role without roadblocks. 2) Current rule restricts the length of the principal endorsement if to five years on a bachelor’s degree only to encourage individuals to complete the full principal program (master’s). In addition, it also restricts the length of the endorsement to five years for individuals with a Master’s degree if the degree is over 10 years old. This requires individuals to obtain a second master’s degree which is costly and time intensive. DOE is suggesting the removal of the restriction on the 10-year time frame for the Master’s degree allowing them to add the principal endorsement and keep the endorsement for the duration of their certificate. RECOMMENDED ACTION: Request the board to move changes to 24:15:06:33 to a public hearing at the November board meeting. Motion: Motion by Terry Sabers and seconded by Stacy Phelps to approve and move changes to 24:15:06:33 to a public hearing at the November board meeting. Conclusion: The motion carried. 13.0 First Reading – 24:05:15:05 Complaint Against a School District Susan Sheppick, DOE, speaking on behalf of Ann Larsen who could not be here today shared that an update in language for 24:05:15:05 is needed in order to make the process we currently use

#2:

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more in line with administrative rule. If the complaint is against a school district, the following steps shall be taken: (1) The state director of special education shall appoint a complaint investigation team from the department's special education programs. The team may conduct an independent on-site investigation if it determines that one is necessary. (2) The complaint team shall give the complainant shall have the opportunity to submit additional information, either orally or in writing, about the allegations in the complaint; The rest of the steps in the rule would remain the same. Motion by Glenna Fouberg and seconded by Marilyn Hoyt to approve and move changes listed above to 24:05:15:05 to a public hearing at the November board meeting. Conclusion: The motion carried with 6 ayes and 1 nay. 14.0 Board of Regents Update / Articulation Agreements – Sam Gingerich Sam Gingerich, BOR, shared that the three agreements presented today are the program to program type where students at one of the Technical Institutes complete a degree program and then articulate that course work or credit for that program completion into a specific baccalaureate program at one of the regental institutions. 1) Agreement with Respect to Applying the Engineering / Architectural Drafting Associate of Applied Sciences Degree Program between Lake Area Technical Institute and South Dakota State University. 2) Articulation Agreement with Respect to Nursing Education between The University of South Dakota and Lake Area Technical Institute. 3) Articulation Agreement with Respect to Dental Hygiene Education between The University of South Dakota and Lake Area Technical Institute. Motion: Motion by Patricia Simmons and seconded by Terry Sabers to approve the articulation agreements mentioned above. Conclusion: The motion carried with 6 ayes and 1 nay. 15.0 Classroom Connection Rick Melmer, DOE, updated the board as to the activities surrounding year three of Classroom Connections and shared information regarding the first two years of implementation. (See handouts filed with Secretary’s office) 16.0 Secretary’s Report Rick Melmer, DOE, shared information with the board about updates regarding: the School Funding Lawsuit, Dr. Jim Parry retiring from TIE, Longitudinal Data System grant, Government Operations and Audit Committee (GOAC) meeting, Systems Change Conference, Standards and Assessment Review, and the proposed 2009 BOE meeting schedule. (See handout filed with the Secretary’s office.) Meeting adjourned and will resume at 8:30 tomorrow morning. Meeting called to order by Don Kirkegaard with the pledge of allegiance. Motion:

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Board Members Present: Don Kirkegaard, Glenna Fouberg, Patricia Simmons, Terry Sabers, Jan Nicolay, Marilyn Hoyt, Stacy Phelps Board Members Absent: Richard Gowen, Kelly Duncan, Rick Melmer was also absent. Mark Wilson, DOE, took a moment to introduce Craig Bailey, new president of Western Dakota Technical Institute. 17.0 High School 2025 Mark Wilson, DOE, shared that the High School 2025 design started from 4 key areas: Daggett schools which was the 3 R’s, High Schools That Work, Preauthorization of the Perkins Act, and the 21st Century Learning Skills. High School 2025 is an attempt to tie everything. The key for High School 2025 evolves around 4 R’s, Relationships, Relevance, Rigor and Results. The HS2025 website is being developed at this time. Wilson touched on a draft of what entails High School literacy criteria for exemplary and standard status. A 2008-2009 High School 2025/High Schools That Work, and Tech Prep Professional Development Calendar was shared in a handout. (Filed in Secretary’s office) 18.0 Technical Institute Enrollments Mark Wilson, DOE, called on the Technical Institute presidents to share their enrollment information with the board. Craig Bailey, Western Dakota Technical Institute, Jeff Holcomb, Southeast Technical Institute, Greg Von Wald, Mitchell Technical Institute and Deb Shephard, Lake Area Technical Institute reviewed the 10-day 2004-2008 enrollment data for the school with the board. (See handouts filed with the Secretary’s office.) 19.0 Technical Institute Budgets Mark Wilson, DOE, called on the Technical Institute presidents to share their budget information with the board. Craig Bailey, Western Dakota Technical Institute, Jeff Holcomb, Southeast Technical Institute, Greg Von Wald, Mitchell Technical Institute and Deb Shephard, Lake Area Technical Institute reviewed their Total Budget for Fiscal Year 2008-2009 with the board. (See handouts filed with the Secretary’s office.) 20.0 Technical Institute Bonding Project Mark Wilson, DOE, called on J.J. Linn to share the news regarding the SDHEFA Technical Institute Bonding Project. The bonding project was closed today, September 16, so the funds are available for MTI and LATI facility projects. The LATI project fund was funded by the bonds in an amount of $11,000,000 for their projects which include the welding, diesel energy, energy tech, and the automotive. The MTI project fund was funded by the bonds in the amount of $6,000,000 for their projects which include the utility power line and propane and the addition on the technology center. Fitch was utilized as the bond rating agency over another agency as they are currently more proactive with the municipality market. The par amount of the bonds was $19,465,000.00. Due to a slight difference between the yield and the par of the bonds, an approximate $40,000 premium was realized. The Board of Education elected to opt for capitalizing interest in the amount of $1,234,126.67. Additional uses of funds included $136,255 for Underwriter’s Discount, $112,049.83 for Bond Insurance, and $79,000 for Cost of Issuance. Mark Wilson, DOE, has two million dollars in the 2009 budget. Part of the process was to take Kristy Honeywell, the State Engineer, to visit the TI campuses to analyze possible future projects. 20.5 24:43:01:01 Definitions (53) Unit of Credit – Melody Schopp Melody Schopp, DOE, contacted the board when she found an error in the wording of changing 24:43:01:01 Definitions (53) Unit of Credit public hearing that was held on Monday. She asked that the
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board amend the rule and vote on the change before adjourning the meeting. The definition of the unit of credit is not accurate as it reflects a semester of coursework instead of a full year. The following change eliminates the reference to a "semester" of course work. Below you will find how the rule should read after the change. (52) "Unit of credit," the measure of time within a single school term during which a secondary course meets. One unit equals 146 hours. demonstration of student learning for course work. A unit of credit may be granted verifying competency of content through an end-of-course exam, alternative assessments demonstrating content knowledge, or 146 hours of class time. Fractional units of credit may be granted based upon proportionate time spent in class; and Motion by Glenna Fouberg and seconded by Patricia Simmons to approve the corrected version of 24:43:01:01 as printed above. Conclusion: The motion carried 5 – 0. 21.0 LATI’s Building Trades Program Mark Wilson, DOE, introduced Doug Jerke, LATI. Lake Area Technical Institutes building Trades Technology program was started in 1967. Each year, BTT students build four houses for community members. The building projects are selected based upon the suitability of the project’s complexity and size in providing the appropriate educational experience. Typically, first year students’ project will be between 1200-1500 sq ft on the main floor, and the cement work is accomplished by the owner. Second year projects growing in size an complexity, and a lot of the cement work is done by the students. Deb Shephard, LATI, took the board to several homes that the Building Trades Program students have built including the Scholarship Home that has just been sold for a fundraiser for the LATI Foundation program in Watertown. 22.0 LATI’s Aviation Maintenance Program Mark Wilson, DOE, introduced Gary Johnson, LATI and Greg Klein, LATI. Lake Area Tech’s Aviation Maintenance program was started in a building in downtown Watertown in 1965. The current Aviation Maintenance building opened in 1970. AVM students earn Federal Aviation Administration (FAA) certifications, and LATI’s program is the only FAA certified program in South Dakota. Deb Shephard, LATI, took the board to the site of the Aviation Maintenance building where Gary and Greg showed the group their flight simulator and allowed the board to tour the 727 that Fed Ex donated to the school last year. Motion by Glenna Fouberg and seconded by Jan Nicolay to adjourn the meeting. Motion passed and meeting was adjourned at 12:03 p.m. I, Rick Melmer, Executive Officer of the South Dakota Board of Education, declare the foregoing to be a complete and true record of the minutes of the South Dakota Board of Education held on September 1516, 2008. Motion:

Rick Melmer
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