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CITY OF DEWITT

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									CITY OF DEWITT Parks, Recreation and Cemetery Commission March 15, 2006 Meeting Minutes CALL TO ORDER: Chairman Paulsen called the Regular Meeting of the Parks, Recreation and Cemetery Commission to order at 7:05 PM. ROLL CALL: Roll Call revealed Commissioners Hunsaker, Paulsen and Ross present. Commissioners Baisley and Conway were excused. Brian Vick, City Administrator, was also present. Doug Armstrong The agenda for the meeting was reviewed. It was decided to move agenda letter (e) to the beginning of the meeting. It was moved by Commissioner Hunsaker, seconded by Commissioner Ross to amend the agenda as stated. MOTION CARRIED. After discussion it was moved by Commissioner Hunsaker, seconded by Commissioner Ross to approve the minutes of the June 8, 2005 meeting as presented. MOTION CARRIED. None Doug Armstrong – Cemetery Care, VFW: Doug Armstrong, a representative from The Sons of Union Veterans of the Civil War, was present to update the Commission about the organization’s activity in the DeWitt Cemetery. Mr. Armstrong brought with him one of three remaining original flag holder/grave markers from the era of the Grand Army of the Republic (G.A.R.). During the time Mike Towns was Mayor of the City of DeWitt, a casting of the replica was approved. In the past ten years some of these have been broken or bent and Mr. Armstrong brought pictures as examples of the damage. As these are replaced, the new poles are buried in a can of cement to provide more stability and protection. A photo of a leaning monument was presented. Mr. Armstrong requested the City’s assistance for the

PUBLIC PRESENT: APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

PUBLIC COMMENTS: BUSINESS

Page 2 Parks, Recreation and Cemetery Commission March 15, 2006 Meeting Minutes use of equipment and manpower to make repairs on the foundation and level the monument in the spring. Currently the SUVCW has on order 6 granite headstones to replace old worn marble headstones marking veteran’s graves. Jay Hine, City Department of Public Service employee, will accept the delivery of the new stones. Mr. Armstrong made a point of informing the Commission the old marble headstones will be broken and used for new foundations, not simply removed. Mr. Armstrong also requested access to the City’s cemetery books in order to cross reference names of buried veterans. It was suggested he contact the city clerk to obtain this. Chairman Paulsen thanked Mr. Armstrong for his involvement in such a commendable project. Election of Officers: It was moved by Commissioner Ross to select Rick Paulsen as Chairperson, Lynn Baisley as Vice-Chair and Tom Conway as Secretary for 2006. The motion was seconded by Commissioner Hunsaker. MOTION CARRIED. Status of Allkids Playground: Commissioner Ross opened discussion by asking what the budget support might be for this project. The Parks, Recreation and Cemetery 5 year plan indicates money is available in 2006; however, Commissioner Ross supports seeking grants and parents fundraising dollars to help finance the project. Commissioner Hunsaker indicated his respect for this opinion but disagreed because he felt it is time to move forward with this project since it has been on hold for years. Chairman Paulsen commented about the need to be realistic about the amount of dollars that fundraising efforts by parents could provide.

Page 3 Parks, Recreation and Cemetery Commission March 15, 2006 Meeting Minutes After further discussion, it was moved by Commissioner Hunsaker, seconded by Commissioner Ross to request Administrator Vick to prepare an itemized preliminary cost estimate proposal for Riverside Park Annex Design, Concept #4. MOTION CARRIED Preparation of Annual Report: Commissioners discussed preparation of the Annual Report to detail activities of the past year. Even though the ordinance does not require an Annual Report, a report has been done in past years. Chairman Paulsen will develop a report for presentation at the first Council meeting in April. Parks & Recreation 5-year Master Plan: A copy of the Master Plan was provided to each member for review. Parks Reservation Policy – Refunds (see June 8, 2005 minutes): The refund policy DeWitt Township currently uses and the minutes of the June 8, 2005 concerning refunds were discussed. Commissioner Ross moved to request Administrator Vick model a refund policy after DeWitt Township’s and present this to Council. The motion was seconded by Commissioner Hunsaker. MOTION CARRIED. COMMISSIONER COMMENTS: Administrator Vick talked about field use at the Sports Park Soccer Field by the newly developed high school Lacrosse team. Last year, the team used the soccer field on occasion but the schedule they requested for this season was more than the City could accommodate as many of the dates requested would normally be used by soccer teams. After meeting with Chad Vorce, the Lacrosse team’s representataive, their field use schedule was limited to 10 sessions.

Page 4 Parks, Recreation and Cemetery Commission March 15, 2006 Meeting Minutes

Because the Sports Park field was designed for soccer it is important soccer teams receive first priority for field usage. Commissioners also discussed the future of the Parks, Recreation, and Cemetery Commission. With the formation of D.A.R.A., agenda items for the commission have been greatly reduced. In DeWitt Township their planning commission handles many topics the City Parks & Recreation Commission currently manage. It is the Commissions desire to seek input from Administrator Vick and Council regarding the upcoming need of the commission. ADJOURNMENT: Upon a motion by Commissioner Ross, seconded by Commissioner Hunsaker, the meeting was adjourned at 8:20pm.

Respectfully Submitted, Sue Williams City of DeWitt


								
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