CEMETERY POLICY

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					CEMETERY POLICY

TATIARA DISTRICT COUNCIL

CEMETERY POLICY

Rev 04 (1st July 2008) TATIARA DISTRICT COUNCIL

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TABLE OF CONTENTS INDEX 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. General Administration Schedule of Fees Burial Plots Cemetery Gardens Reservation of Grave Plots/Memorial Wall Niches Floral Tributes Plaques and Monuments – Lawn Sections and Niche Walls Monuments – Monumental Sections Wall Niches General Information – Monumental Sections – Bordertown, Keith & Mundulla General Information – Lawn Sections – Bordertown, Keith, Mundulla & Padthaway General Information – Niche Walls – Bordertown, Keith & Mundulla Record of Amendments PAGE 2 2 3 3 4 4 4 5 5 6 6 7 7

APPENDIX A. Cemetery Plot Reservation Lease 8

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General Administration (1) The Tatiara District Council (hereafter referred to as the Council), Cemeteries at Bordertown, Keith, Mundulla and Padthaway shall be open to the public at all times, subject to temporary closures required for maintenance, public safety etc from time to time as determined by the Council. The Offices of the Tatiara Cemeteries are situated at the Council in 43 Woolshed Street, Bordertown and 34 Hender Street, Keith and will operate Monday to Friday (except public holidays) between the hours of 8.30 am and 5.00 pm. The Council shall keep a register at the Bordertown Office of burials including cremated remains in which shall be entered the date of death, name, age and last known address of every person whose remains are interred in each cemetery. Registration of burials shall include the section, number and depth of the grave in which such interment has been made, by whom it has been made and the date of such interment. Such registers are available for public inspection. Upon payment of the prescribed fee as set out in the attached Schedule of Fees, members of the public can obtain copies of extracts from the registers. The Council shall keep a Register of Leases in which shall be entered in respect of each lease the following particulars: (a) (b) (c) (5) The exact locality and number of the grave site in respect of which the lease has been granted The name and postal address of the lessee The date upon which the lease was granted

(2)

(3)

(4)

The Council shall be responsible for updating plans showing the section of each cemetery and of every site therein and respective numbers of grave sites in each such section. Council shall appoint a curator for each cemetery who will be responsible for the care, control and management of that cemetery in line with this policy, the Local Government Cemetery Regulations and the directions of Council.

(6)

Schedule of Fees (1) (2) Council’s Fees & Charges Policy shall be the fees payable and may be amended from time to time by the Council. A printed copy of the current Schedule of Fees shall be retained at the Council’s offices and be made available for public inspection.

Burial Plots (1) The normal days for burial shall be Monday to Friday (excluding public holidays). Burials outside these days are by special arrangement only with the Council and will be subject to additional fees as laid out in the attached Schedule of Fees
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(2)

No burial shall under any circumstances be permitted in the Tatiara Cemeteries until an application has been accepted/approved by the Council and particulars of the date of death, name, age and last place of residence of the deceased person have been recorded by the Council. No more that 2 coffin interments shall be conducted in the same burial site without the approval of the Council. In all burial sites the maximum number of burials (including cremated remains) is to be at the discretion of Council.

(3) (4)

Cemetery Gardens (1) (2) All plants and trees planted within the cemeteries remain the property of the Council. No person shall within the cemeteries without the written consent of the Council: (a) (b) (c) (d) (e) (f) (g) Sell or buy any article Carry on any trade, business or calling or promote or advertise the same by solicitation or by any other system or advertisement whatsoever Distribute any handbill, card or circular or other advertisement Disturb any funeral service at any grave by working in the cemetery Discharge any firearms except at a military funeral Cut, break or deface any of the statuary monuments, trees, shrubs, plants, seats, gates, posts or fences Commit any riot, breach of the peace or nuisance or otherwise offend against decency or decorum

Reservation of Grave Plots/Memorial Wall Niches (1) The Council may upon receipt of a completed “Cemetery Plot/Memorial Wall Niches Reservation” form and payment of the Prescribed Reservation Fee as laid down in the attached Schedule of Fees grant a lease for the exclusive right of burial in the Bordertown, Keith, Mundulla or Padthaway Cemeteries subject to the following criteria: (a) The cemetery plot/niche to be reserved by a lessee be adjacent to the grave/niche of an immediate family member of the lessee. Such fees are not deposits nor are they refundable and are granted for a period of ten (10) years The onus of renewal of reserved cemetery plot/niche licences remain with the lessee of such plots/niches and that if such leases are not renewed by the expiry date of the reservation by the lessee, the right of exclusive use of such cemetery plot/niche may be returned to the Council forthwith without further notice. Reservations of cemetery plots/niches may be cancelled by the lessee or immediate family at any time in writing. Such cancellations are not subject to a refund of lease fees
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(b)

(c)

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(d) Floral Tributes (1)

Reservations of cemetery plots/niches are for the exclusive use of the lessee and their immediate family and cannot be transferred to any other person

Floral tributes are to be placed in receptacles where provided. Extra tributes should be placed on the beam or headstone to ensure ease of maintenance and to reduce damage to the lawn. Council staff may remove floral tributes as part of their maintenance activities.

(2)

Plaques and Monuments – Lawn Sections and Niche Walls (1) (2) Non approved plaques or monuments are not permitted in the lawn sections of Council cemeteries. Bronze plaques for use on the niche walls are ordered by Council and no other non approved monument plaque is to be placed on the wall.

Monuments – Monumental Sections (1) In the monumental section of a cemetery, monuments may be erected subject to the following regulations: (a) (b) (c) (d) (e) Wall Niches (1) Procedure for Interment in Niche Wall Upon completion of an order form for a niche wall plaque for Bordertown Cemetery and payment of the prescribed fee, Council will seal the cremated remains in the wall and attach the plaque. (2) Interment Service From time to time, appropriate persons may request that they be permitted to conduct a memorial/interment service immediately prior to sealing of the cremated remains urn in
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Concrete surrounds to have a clear internal measurement of 1000mm x 2300mm minimum. No waste cement or overspill is to intrude within the concrete surrounds to allow clear access for formwork as required. The cemetery plot site is cleared of any excess material and all such materials are removed from the cemetery area. The external measurement of cemetery plots (2700mm x 1350mm) be strictly observed and maintained. The interment and all associated monumental works shall be confined within the boundary of each cemetery plot.

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the niche wall. Council will endeavour where possible to accommodate the wishes of such persons. (3) Non Interment Memorials Council will allow the use of the Niche Wall for the placing of a Council issued plaque to be used as a memorial only. (Non interment of remains). All standard fees and charges to apply, as listed in the attached Schedule of Fees.

General Information Monumental Section (1) The Bordertown Monumental Section has been in use since 1877 and is the first cemetery used by the Council. Laid out as a conventional cemetery, it consists of 1,634 grave plots, laid out generally in twelve (12) double rows of plots in four blocks. For various reasons records for the Monumental section are incomplete. The Keith Monumental Section is the original cemetery and does not have grass cover. This section is set out in blocks of 30 grave sites with dividing paths. There are 271 grave plots with most having centre mounted monuments. There are a number of reserved plots in this section. Records show that the first burial took place on April 6 th 1891. The Mundulla Monumental section is the original cemetery and consists of 548 plots with several unknown graves.

(2)

(3)

Lawn Sections – Bordertown, Keith, Mundulla and Padthaway (1) The Bordertown Old Lawn Section received its first interment in January 1978. It consists of 221 plots in 6 double and one single row. No plots remain available in this section with the exception of second interments. Monuments in the section are individually inscribed bronze plaques. Council has commenced a program to replace the individual headstones with raised concrete beams. The New Bordertown Lawn Section has been in use since 1993. It consists of 182 plots in 6 double rows. Each double row is divided by a concrete beam which supports the standard granite sloper (Black or Green Granite) and individual flower vases. The Keith Old Lawn Section has a central pathway which is part of the total grassed area. The section does have 600mm wide paths separating blocks of 34 grave plots. There are 204 grave plots with quite a number of reservations. The western side of the section is used for double depth graves and the eastern side for single depth graves. The graves have moulded concrete headstones upon which is placed a bronze plaque. The first burial in the Old Lawn Section occurred on December 8th 1969. The Keith New Lawn Section is in one section. The area has 160 grave plots with concrete beams dividing groups of 20 plots except the northern section which has 10 plots. Headstones are sloped granite desks (Black or Green Granite) with granite dividers containing two flower holders, one for each plot. The first burial occurred on February 22nd 1985.
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(2)

(3)

(4)

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(5)

The Mundulla Lawn Section came into use in 1989. It consists of three blocks of 40 plots divided into two double rows. Bronze plaques attached to raised concrete beams are used in this section. The Padthaway Lawn Cemetery was established in 1979 and consists of 108 plots (3200mm x 1450mm). The cemetery is laid out in 12 rows of 9 plots. Concrete beams will eventually divide the area into 6 double rows with bronze plaques positioned on the concrete beams. Walkway paths will divide the double rows. An old private burial area for the Lawson family is located in the south east area of the cemetery.

(6)

Niche Walls – Bordertown, Keith and Mundulla (4) The Bordertown Niche Wall was built in 1980 and consists of 120 interment niches. It is designed to house standard size cremation urns 125mm (wide) x 95mm (high) x 235mm (deep). The Keith Niche Wall was built in 1980 and consists of 120 interment niches. It is designed to house standard size cremation urns 125mm (wide) x 95mm (high) x 235mm (deep). The Mundulla Niche Wall was built in 1980 and consists of 120 interment niches. It is designed to house standard size cremation urns 125mm (wide) x 95mm (high) x 235mm (deep).

(5) (6)

Record of Amendments DATE 10th October 2000 14th November 2000 14th August 2007 11th September 2007 REVISION NO Rev: 00 Rev: 01 Rev: 02 Rev: 03 REASON FOR AMENDMENT Amended copy to reflect changes made in Council’s Policy Manual. Adopted by Council – Res No: 129 Policy reviewed and endorsed Amendment to Policy - Colour of Granite Slopers in new lawn sections (inclusion of Green Granite). Amendment to Policy – correction to size of wall niches.

1st July 2008

Rev: 04

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Appendix A CEMETERY PLOT/MEMORIAL WALL NICHE RESERVATION (Please print all details in block letters) Cemetery Name ............................................................................................................................................ Section of Cemetery ..................................................................................................................................... Plot Number to be Reserved ....................................................................................................................... Full name of deceased family member in adjoining plot ..................................................................... ........................................................................................................................................................................... Section of Plot Number ................................................................................................................................. Relationship of above to Applicant/ Lessee Name of Lessee in full .................................................................................................................................. Address of Lessee – please ensure current address is maintained ...................................................... ........................................................................................................................................................................... CONDITIONS OF LEASE (a) (b) (c) (d) Upon payment of the prescribed lease fee and confirmation of details as supplied, Council will reserve the grave plot as listed for a period of ten (10) years in favour of the Lessee, commencing on the date of receipt of payment of the prescribed fee. The licensee or immediate family member of the lessee, may cancel the lease at any time within the licence period. Such cancellations must be made in writing to the Tatiara District Council. Should the lease be cancelled, the lessee or immediate family member cancelling the licence is not entitled to a refund of the leasing fee. The onus of renewal of this lease is vested in the lessee or immediate family member. Failure to renew this lease within the period three (3) months prior to the expiry date of the lease may result in the exclusive use of such plot being returned to Council forthwith without further notice (as per Policy). Application for renewal of the lease must be in writing. The lease renewal fee as laid out in the Schedule of Fees (as set by the Tatiara District Council and subject to change) must accompany such lease renewal request. The lease cannot be transferred by the lessee or immediate family member to another person, other than an immediate family member.

(e) (f)

Signature…………………………………………….

Date ....................................................................

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