Standard(s) Addressed: Careers 3.07 Name: Date: Advisor: CC.LT 03.07.01 Completes a job shadow or site visit to a business and posts summary on web Life Skills Portfolio. PLAN: What can you do to demonstrate this standard? What career(s) are you going to visit? Begin with the Akcis web site. Go to your “saved” interest survey. Look up your top choices by clicking the mouse on them. This will give you a list of possible jobs that you may be interested in. Each job will bring up a host of information, as you click on them. Information includes job description, pay, hazards of duty, locations, video interviews, questions and answers, why type of education and training is needed, etc. Hint: You completed the survey in Careers 2.07 and 2.08. DO: In order to conduct a job shadow, you must have the following: Completed PSS Level 2 or higher. Have site approved by teacher. Complete JS Worksheet with information about site. Get approvals signed to go on field trip. Complete script when contacting business. Arrange for transportation. Investigate business in order to ask good questions. Prepare interview questions. Go on job shadow. Complete assessment by student and teacher (and host, if possible). Write thank-you letter and edit with teacher, then send to host. Post summary on Akcis portfolio web site. Be sure to inform your teacher as soon as you’re ready to begin the process. SCRIPT FOR JOB SHADOW CONTACT JOB SHADOWING SCRIPT – Initial Contact Highland Tech High School Hello, my name is _________________________________________ I am a student at Highland Tech High School I received your name from my Job Shadow Coordinator, Ms. Kohler. Would it be possible to come visit you at your business so I can see what you do for a couple of hours up to a full day? If yes – fill out the worksheets (when/where/worksheet). Then ask: - Is there anything else I might need to know before coming to your business? Thank you very much. I’m looking forward to Job Shadowing you. If no – Thank you very much for your time. BEFORE 1. Review the job shadow information packet. 2. Arrange the job shadow experience. Call potential Job Shadow site. Explain to them that you would like to Job Shadow for approximately two hours. Receive confirmation verbally. Fax Job Shadow Agreement form to employer for their signature as the Job Shadow Supervisor. Call employer and confirm date and time to meet adult mentor prior to the Job Shadow experience. Ask employer to return Davis District Job Shadow Agreement Form if they have not already. Ask mentor about appropriate dress for the Job Shadow experience. Thank them! Complete and turn in Job Shadow Agreement to your teacher no later than one week prior to Job Shadow experience. 2. Complete pre-experience activities as required by your teacher. DAY OF 1. Show up on time. Plan to arrive about 10 to 15 minutes early. 2. Keep this in mind when you arrive Shake hands Maintain eye contact If your host does not give you a business card, ask for one politely. You will need it to complete Job Shadow Student Questions. Take your resume. Remember to thank your mentor verbally. Get a business card from your mentor. 3. Ask your adult mentor to fill out the Adult Mentor Comment Sheet. You may bring this back to school with you or the adult mentor may send it to your school. AFTER 1. Complete and turn in your Job Shadow Reflection sheet. 2. Post a reflection to Ms. Kohler (firstname.lastname@example.org) 3. Write your business Thank-You letter and mail it. 4. Complete other assignments required by your teacher. JOB SHADOW Company Name: Company Address: Contact person: Telephone Number: Job Shadow Date: Directions to site: Special dress code: Lunch arrangements: WORKSHEET Complete this form when you contact the business and arrange for your job shadow date. Department: Fax: Shadowing Hours: Post interview date and time with Ms. Kohler: *****HELPFUL HINTS***** Remember to arrange for your own transportation to and from the site. If you are to be at the job site over the lunch hour, bring money or a bag lunch. Be on time or early. Review your suggested interview question. Bring a folder with forms and pen. Follow the dress code expectations for safety. Bring any forms required: o ID, permission slips, release forms, etc. Give host a comment sheet to return later. MAKE SURE YOU GET A BUSINESS CARD FROM YOUR HOST! Job Shadow Reflection Name: Business Shadowed: Date: Contact Person: 1. What is one thing you learned in your job shadow experience that relates to specific content areas? (math, reading, writing, PSS, etc.) 2. If you were to do this again, what would you like to do differently if you could? 3. What could you teach someone else about being successful with a job shadow experience? 4. What is important to you about this job shadow experience? PHONE ETIQUITE Student Name: Business: Contact Person: Phone Number: Date: Physical Address: Title: E-mail: SUGGESTIONS FOR MAKING THE INITIAL PHONE CONTACT WITH A BUSINESS FOR SETTING UP A JOB SHADOW EXPERIENCE Make every effort to have the name of an individual within a company to call. If you don't have a name, explain your reasons for calling and ask for the name of the person who might be responsible for this type of activity. Prepare a phone conversation script that has all of the information you will need to give a business partner. * Introduce yourself * Ask if is possible, when would be a good time to come for a visit (job shadow). Explain the program clearly and concisely: o You would like to learn more about their business. o This is part of your school work. o You will have a set of questions prepared as you shadow them. o You will ask that they complete an assessment (takes about 5 minutes). * Emphasize how much you appreciate their willingness to help out. * Ask what you might do in return, to benefit the business * Ask if they have any questions for you. Thank the business partner for their time. State that you look forward to seeing them. Confirm that you will be there: o DATE: o TIME: o Ending Time: o Any special dress/lunch/instructions: Job Shadow Student Questions 1. What is the primary mission of this organization? ________________________________________________________________________ ________________________________________________________________________ 2. What are the responsibilities of your department? ________________________________________________________________________ ________________________________________________________________________ 3. What are your responsibilities? ________________________________________________________________________ ________________________________________________________________________ 4. How does your job relate to the overall organization? ________________________________________________________________________ ________________________________________________________________________ 5. What other people do you work most closely with? ________________________________________________________________________ ________________________________________________________________________ 6. Is technology used on the job? If yes, in what capacity? ________________________________________________________________________ ________________________________________________________________________ 7. What type of education/training does this job need? ________________________________________________________________________ ________________________________________________________________________ 8. What type of education/training have you had? ________________________________________________________________________ ________________________________________________________________________ 9. How did you decide on this type of work? ________________________________________________________________________ ________________________________________________________________________ 10. What do you see as the demand for jobs like yours in the future? ________________________________________________________________________ ________________________________________________________________________ 11. What do you like most about your job? ________________________________________________________________________ ________________________________________________________________________ 12. What do you like least about your job? ________________________________________________________________________ _______________________________________________________________________ BE SURE TO GET THEIR BUSINESS CARD! EDUCATING FOR LEADERSHIP, EDUCATING FOR LIFE THANK YOU LETTER SAMPLE January 24, 2005 Laura Bruck, Attention Roy Anchorage Daily News 1001 Northway Drive Anchorage, Alaska 99508 Mr. Roy, Thank you for the tour of Anchorage Daily News. I appreciate you taking the time to give us a tour, especially on your day off. I have always wondered what specific jobs are available at the Daily News, and now I have a clear vision of what I’d like to do when I finish college. The job I liked the best, when we toured with you, is the graphic artist who was drawing the daily comics. It is my hope to continue to study the arts and politics so I might be able to stay in Anchorage and do a job that sounds fun and interesting. On the tour, I really enjoyed all the pictures and seeing how you make a page of the paper. The printing press room was fascinating. I had no idea how much labor it takes every day to get the news out on time. Thank you again for your time. Sincerely, Kristina Sutch Highland Tech High School / 5530 East Northern Lights Blvd. #1 / Anchorage, Alaska 99504 P: 907-742-1721 / F: 907-742-1711 / E-mail: email@example.com www.highlandtech.org Job Shadow/Career Exploration Scoring Guide Career Development (Standard: CC.L. 3.07) ADVANCED Prior to Experience (Preparation) Name: Date: DEVELOPING EMERGING Does not listen to introductory information and requirements. Does not prepare questions for site host. Does not have necessary materials and is late. PROFICIENT Understands purpose and value of job shadow and can convey to others. Prepares three questions ready to ask at site. Has materials and is prompt (pen, paper, questions, etc.) Obtains all necessary information. Introduces self upon meeting host. Asks thoughtful, relevant questions and is actively involved during visit. Dress, manners, and attitude reflects positively on student and program. Records factual notes. Conveys interest in site (eye contact, smile, affirmations, respectful comments). During the Job Shadow or Career Exploration Post Experience (Reflection) Articulately, confidently and positively states purpose and expectations of the job shadow experience. Seeks additional information on site by researching and/or asking in-depth questions prior to experience. Requests to be more involved (hands on work) and shows capability to do this. Takes notes which include impressions and facts. Asks all prepared questions articulately and with interest, expanding when appropriate. Displays exemplary preemployment and interpersonal skills (SCANS) Reflection covers what he/she learned, relevance to life, possible further exploration, etc. A grammatically correct and articulate thank you letter with personal specifics is written checked, revised and sent. Understands at least one purpose of job shadow. Needs assistance from facilitator to think of three questions to ask the job shadow host. Is on time most of the time and is prepared with most of the necessary materials. Is hesitant with introductions – waits until host introduces first. Uses inconsistent eye contact with host or lack of interest. Shows willing interest and participates in conversation some of the time. Asks questions that are unclear or have already been answered in conversation. Displays lack of respect for presenter (not paying attention, put-downs, fidgeting, laughing, etc.) lacks enthusiasm. Does not participate in discussions and/or ask questions. Gives little or no response to host’s questions. Dresses inappropriately Completes required reflection in a quality manner. Reflection conveys to others what he/she learned. Writes, requests editing, revises and sends a professional thank you letter to site host. Attempts to share what he/she learned, but lacks clarity or a relevant connection to his/her own life. Some effort is put forth, but student does not or cannot write a professional thank you letter. Student refuses to complete reflection or share it with others or does not understand the reflection process. Does not create an effective thank you letter. Please post any comments on the back. Thank you for helping with this experience! Any questions? Please contact: Roxy_Kohler@highlandtech.org / 742-1700 / cell: 907-382-1639 First Name Last Name Phone Sample (907)000-0000 E-mail firstname.lastname@example.org First Name Last Name Phone Sample (907)000-0000 E-mail email@example.com First Name Last Name Phone Sample (907)000-0000 E-mail firstname.lastname@example.org First Name Last Name Phone Sample (907)000-0000 E-mail email@example.com First Name Last Name Phone Sample (907)000-0000 E-mail firstname.lastname@example.org TIPS FOR COVER LETTER & RESUME First impressions are very important. Your letter and resume may be the only chance you have to get an interview for a job so they have to look more than just good. 1. First make a rough draft of your letter and resume. Put in only the bare essentials. Have it checked by someone else for layout, spelling and wording. Write or type it as neatly as you can. 2. Write on plain, white A4 size paper. Use Tab stops to line up the information. 3. Try to balance the text on the page. Not too high and not too low. 4. Space the work out. Leave a line before each new heading or paragraph. Put only headings and suburb names in capital letters. Leave a good clear margin on all four sides. 5. Use one colour of ink only, black or blue. No crossing out, alterations or white out. 6. Keep a copy of any applications you send out. 7. Use the sample letter and resume as models but adapt them to suit your own situation. Change the wording to reflect your circumstances and the job you are applying for. LETTER 1. This is a covering letter. Keep it brief and to the point. Its main purpose is to make sure your resume gets safely to the right person. 2. The first paragraph should say you are applying for a job and how you found out about it. 3. Do not start off with “My name is ...”; your signature goes at the end. 4. The second paragraph tells just enough about you to make the employer want to find out more by reading your resume. 5. The third paragraph says how you may be contacted and expresses your interest in hearing back from the employer soon. RESUME 1. Your resume is a summary of the skills and abilities you have to sell. You should direct it at the criteria listed in the job description and show that you have what is required for this job. 2. Include especially any extra training, skills or experience you have. 3. Use the headings in the sample as a guide. There are many different ways to set out a resume and this is just one, but probably the simplest one for your first job. 4. If you have nothing to write under a heading then leave it out. 5. Referees are people who know you well and would be prepared to support your application. Do not quote relatives as referees; use past employers, teachers, anyone the employer will see as being a reliable, impartial witness to your abilities and your character. 9793 1234 12 Outlook Crescent ENDEAVOUR HILLS Victoria 3802 18th June, 1997 No dash between the digits. Capital ‘O’ and ‘C’ only Suburb in capitals Date in full Full name and Title plus Job Title plus Company name & address Mr George Fitzgerald Personnel Manager Wintergreen Electronics 76 Power Road DOVETON 3177 Leave out first name Dear Mr Fitzgerald, Name the job and how you found out about it or Dear Sir/Madam, I would like to apply for the position as a retail sales assistant that was advertised in “The Age” today. The position number quoted in the advertisement was JKP 41392. I am sixteen years old and doing year ten at Cleeland Secondary College. I have worked part time at Safeway for six months and I am interested in electronics. I am reliable, honest and very keen to work. Please see my resume for further information. You may contact me on the above number after 4.00 pm or you could leave a message with my father during the day. I would be free to attend an interview at any time and I am looking forward to hearing from you soon. Yours sincerely, or Yours faithfully, Capital ‘Y’, small ‘s’ Try to be available in business hours Robin Stakovski Prepared by Nigel Murray, Cleeland Secondary College, Careers Adviser Balance the text on the page. Leave a blank line between paragraphs. Leave two or three spaces after a full stop. Change the wording of the letter to suit yourself.
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