MOU-PROCESSING

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					CALL FOR PROJECTS MEMORANDUM OF UNDERSTANDING (MOU) DEVELOPMENT AND APPROVAL PROCESS RESPONSE TIME GOALS

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PROCESS

1

MOU/LOA DEVELOPMENT Project Manager develops MOU with Grantee using standard MOU format (attached). Project Manager submits completed MOU to Programming and Policy (P&P) All completed MOUs should be placed in the "MOU IN BOX" in P&P or sent to project manager, with a completed Approval Sheet (attached). Two (2) original MOUs are required; more originals are required if the Project Manager would like an original or if the Grantee would like more than one original.

2

PROGRAMMING AND POLICY REVIEW P&P Program Manager reviews MOU , assigns number and forwards to Legal. (MOUs with errors or incomplete information are returned to the Project Manager for correction prior to submission to Legal.) NOTE: P&P will track the progress of all Call for Projects MOUs and will distribute reports on the approval status of MOUs.

7 Days

3

LEGAL REVIEW Legal reviews and signs MOUs and returns to P&P for distribution to Project Manager. County Counsel reviews prior to Legal for County of LA projects only. GRANTEE SIGNATURE Project Manager obtains Grantee signature and reviews signed MOU to ensure that no changes have been made; any changes must be approved by P&P and Legal. Project Manager places signed MOU in MOU "IN BOX".

3 Days

4

15 Days

5

METRO SIGNATURE P&P Program Manager writes up a standard explanation memo which is attached to the MOU for signature. P&P Program Manager's supervisor reviews the memo and MOU and sends to P&P Director for review. P&P Director reviews and sends to P&P DEO, he reviews and sends to Countywide EO for review and finally the Countywide EO takes the entire file to the CEO for final signature. CEO reviews and signs MOU and forwards to P&P Program Manager for input into FIS and final distribution.

7-14 Days

6

DISTRIBUTION P&P distributes MOU to Project Manager, Accounting, and Budget. Logged into Project Tracking Database and P&P Log Database.

1 Days

Contacts:

P&P: Wanda Knight (2-2465)/Mona Jones (2-3085) Legal: Joyce Chang (2-2502)

FTIP#_______ EA#________ PPNO#______

Attachment A

CFP# ___________ MOU.P000__________ Caltrans No. ________

PROJECT FUNDING
Enter Project Title
TOTAL BUDGET % OF BUDGET

SOURCES OF FUNDS
MILESTONES

PRIOR

FY 2007-08

FY 2008-09

FY 2009-10

FY 2010-11

LACMTA PROGRAMMED FUNDING: Proposition C 25% CMAQ RSTP RIP TE Grantee Funding (specify type)

TOTAL PROGRAMMED BUDGET

Enter Project Title
TOTAL BUDGET % OF BUDGET

SOURCES OF FUNDS
MILESTONES

PRIOR

FY 2011-12

FY 2012-13

FY 2013-14

FY 2008-09

LACMTA Programmed Funds:
Proposition C 25% PS & E Proposition C 25% ROW Proposition C 25% Final Design Proposition C 25% Const Support Proposition C 25% Const Capital

Grantee Funding (specify type)

TOTAL PROGRAMMED BUDGET
Rev: 12.15.08 2 of 3 Caltrans Attachment A

Enter Project Title [if required or delete table below] Attachment A
SOURCES OF FUNDS
MILESTONES

PRIOR

FY 2005-06

FY 2006-07

FY 2007-08

FY 2008-09

TOTAL BUDGET

% OF BUDGET

LACMTA Programmed Funds:
CMAQ PS & E CMAQ ROW CMAQ CMAQ Const Support CMAQ Const Capital

Grantee Funding (specify type)
Local Dollars Call for Projects Funding

TOTAL PROGRAMMED BUDGET TOTAL PROG. BUDGET - BOTH PROJECTS

Enter Project Title [if required or delete table below]
SOURCES OF FUNDS
MILESTONES

PRIOR

FY 2005-06

FY 2006-07

FY 2007-08

FY 2008-09

TOTAL BUDGET

% OF BUDGET

LACMTA Programmed Funds:
Regional Surface Transp Prog (STPL) Proposition C 25% Const Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Proposition C 25% Const Capital . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Regional Surface Transp Prog (STPL)

Grantee Funding (specify type)
Local Dollars Call for Projects Funding

TOTAL PROGRAMMED BUDGET TOTAL PROG. BUDGET - BOTH PROJECTS

Rev: 12.15.08

3 of 3

Caltrans Attachment A


				
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posted:11/28/2009
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Description: MOU-PROCESSING