Amendment-3-Q-&-A---Employment-&-Training-Administration-(ETA-

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					RFP DOL061RP20093 AMENDMENT NO. 3

PWS Paragraph Number

LBU - 6 Program Support Services Performance Work Statement, Technical Exhibit, and Solicitation Questions Template Technical PWS, Technical Exhibit, Exhibit Paragraph # or Solicitation Section Question Reference Heading

Responsible Agency for Answer Generation

Answer The nature of the work entailed in the PWS for MSHA does include work related to the accomplishment of Space Management functions. Though the Performance Work Statement (PWS) had alluded to the nature of these tasks via the PWS narrative in section C.5.2 as well as in the corresponding Technical Exhibit (TE) 5.2, the following statement is being issued to clearly reinforce that space management functions are indeed included within the scope of this function.

C.5.2

TE 5.2

C.5.2.3

Verify that tasks associated with Attachment J.12.14 Professional Technical Skills Sets have been considered in the PWS and the workload exhibits. The Amendment Performs Space dated December 1, 2006 states, "The response to this previous question is still in Management and Utilization development. Supplemental Feeedback on this questions wil be provided and posted at a later date." When can we expect the response to this question?

MSHA

The types of functions that are typical to the performance of space management are interfacing with building tenants concerning the use of designated areas of space, working to create solutions to maximize office space efficiency programs, coordinating new construction, coordinating office relocations from current space to build outs of new space, drafting policy that defines specific parameters for space, and the coordination of renovations. The nature of this work requires the review of Agency Space Policy and Federal, National and Local Building codes in order to make recommendations regarding efficiencies in space use. The provision of expert guidance of space and facilities management is also a requirement. Potential offerors should review the above statements in addition to carefully reviewing the PWS and TE in the formulation of their bid proposals.

General

General

General

C.5.2.3

TE 5.3

C.5.2.3

C.5.1

TE 5.1

C.5.1.9

C.5.1

TE 5.1

C.5.1.16

The MEO development team plans to refer the issue of the applicability of the Service Contract Act (SCA) and its impact on this soliciation to the DOL Wage and Hour Division. Please provide additional documentation regarding the validity of the concern. The current annualized workload frequency is stated as 981units of activity. Our Performs Space validated data collection research shows a frequency of 27 annualized units. Please Management and Utilization validate the workload count with the PWS subject matter experts. The workload counts for the WHD FOIA response positions in the Regions are questionable. The recited workload counts bear no consistent relationship to the known number of FOIA requests serviced in each region. In addition, the MEO Maintains Tracking data collection efforts clearly indicate the incumbents are using the WHISARD Databases and Logs database in addition to SIMS. It appears the PWS team may be including the WHISARD workload in some regions, but not in others. Please revalidate all workload counts for ESA/WHD in Atlanta, Chicago, and San Francisco. The workload shown in C.5.1.16 for the WHD FOIA response positions in the Regions does not correspond to the narrative statement of the work. Moreover, the MEO data collection efforts do not support any conceivable workload of 4,016 Supports Training Functions individuals trained in San Francisco. Please revalidate all workload counts for ESA/WHD in Atlanta, Chicago, and San Francisco and make sure the workload corresponds to the PWS narrative. General

Contracting

Please review Amendment # 2 released on December 22, 2006.

MSHA

The number should be 27.

WHD

The workload count should be consistent with the number of FOIA's processed by Region.The workload counts are Atlanta - 384, Chicago - 224, San Fransisco - 180. The SIMS database and log would be the same. While all Regions use the WHISARD database to research and process FOIA's, they do not maintain this database.

WHD

Training is completed for District Office managers as well as selected support staff. The numbers should be Atlanta - 35, Chicago - 40 and SanFransisco - 35.

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RFP DOL061RP20093 AMENDMENT NO. 3

PWS Paragraph Number

Technical Exhibit Reference TE 5.1

Paragraph #

PWS, Technical Exhibit, or Solicitation Section Heading Performs Time Keeping Functions

Question

Responsible Agency for Answer Generation

Answer

C.5.1

C.5.1.1

C.5.1

TE 5.1

C.5.1.2

C.5.1

TE 5.1

C.5.1.5

C.5.1

TE 5.1

C.5.1.14

C.5.3

TE 5.3

C.5.3.1

C.5.3

TE 5.3

C.5.3.2

Number of sign/in sign/out reports developed. MEO data collection efforts indicate the work described is not currently performed by the incumbents of the WHD FOIA response positions in the Regions. Please revalidate workload counts for ESA/WHD in Atlanta. Number of instances travel arrangements are made. MEO data collection efforts indicate the work described is not currently performed by the incumbents of the Performs Travel Functions WHD FOIA response positions in the Regions. Please revalidate workload counts for ESA/WHD in Chicago. Number of calls answered while performing regional phone duty. MEO data Anwers Phones, Emails and collection efforts indicate the work described is not currently performed by the Sends/Receives Faxes incumbents of the WHD FOIA response positions in the Regions. Please revalidate workload counts for ESA/WHD in Chicago. Number of instances of technical assistance provided. MEO data collection efforts Provides Technical indicate the work described is not currently performed by the incumbents of the Assistance WHD FOIA response positions in the Regions. Please revalidate workload counts for ESA/WHD in Chicago and San Francisco. Assists with Compliance Validated data collection efforts demonstrate that the OFCCP workload associated Review Activity (Statistical with this narrative description is variable and not fixed as indicated by the PWS. Analyses) Please re-substantiate the workload. Validated data collection efforts show that the OFCCP workload associated with Assists With Compliance this narrative description is variable and not fixed by office as indicated by the Evaluation Activity PWS. Please re-substanciate the workload.

WHD

Workload was listed as Atlanta - 52. Work is no longer performed by the Wage Hour incumbent position.

WHD

Workload was listed as Chicago - 50. With the implementation of e-travel, this function is no longer performed by the Wage Hour incumbent position. Workload was listed as Chicago - 7530. Incumbent notes that she has phone and other responsibilities but workcount is significanly lower than that stated. Workload count changed to 600. Workload was listed as Chicago - 1255, SanFransisco - 150. Individuals currently do not perform technical assistance responsibilities. Workload counts should be 0. C.5.3.1 Location- Houston changed to 96; New York changed to 144; Philadelphia changed to 144. C.5.3.2 Location Houston changed to 96; New York changed to 144; Philadelphia changed to 144.

WHD

WHD

OFCCP

OFCCP

The SP will be required to travel occasionally as stated in Section C.5 of the solicitation. For planning/estimating purposes, offerors are to follow instructions in Section H.5 – Travel and Per Diem, and Section L.6 Submission of Proposal. C.5.3 TE 5.3 C.5.2.3 Travel Requirements Several paragraphs with in the PWS state that occasional travel is required as related to performance requirements. For example, C.5.2.3 (Travel to sites for space management), C.5.6.6 (conducts planning functions), C.5.6.6 (performs project development functions), C.5.6.6 (performs project implementation projects), and, C.5.6.6 (supports project replication). Please verify whether travel costs are associated with the PWS and if so, provide a dollar ceiling amount or an estimate of travel necessary for each PWS requirement that requires travel. MSHA

For MSHA, the space managers travel, on average, three times for each space action. This means a minimum of three occurrences for all 27 space actions, which equals 81 trips each year. Trips vary in length from 3 - 5 days, and usually include airfare, car rental (due to remote locations of MSHA offices, most locations are hours from an airport), hotel, and per diem. For WB, most of the travel is local travel with minimun cost (11 local trips that do not include hotel, train or airfare). There are approximently a total of three trips a year that include airfare and a hotel. The average cost of these trips is estimated to be about $800.00. It is understood by the government that the resolution papers are separate from the issues. It was noted that approximately 50 resolution papers are developed per week.

WB The SP is required to identify, analyze, and document IT issues via development of issue papers. In addition the SP is required to provide resolution decisions / papers. Are the resolutions responses to the issues? If so, why are the workloads for issues 156 and for resolutions 2600?

C.5.4.1

TE 5.4.1

C.5.4.1

Supports Information Technology, Web, and Information Systems

ETA

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RFP DOL061RP20093 AMENDMENT NO. 3

PWS Paragraph Number

Technical Exhibit Reference

Paragraph #

PWS, Technical Exhibit, or Solicitation Section Heading

Question

Responsible Agency for Answer Generation

Answer

C.5.4.1

TE 5.4.1

C.5.4.1

Supports Information Technology, Web, and Information Systems

Define the difference between design specifications development and instances of advice for system designs as compared to instances of technical assistance related to business requirements and policy. Are these two workloads connected?

ETA

The government understood these tasks as being separate tasks, though they do appear to be similar in nature.

C.5.4.1

TE 5.4.1

C.5.4.1

Supports Information Technology, Web, and Information Systems Supports Information Technology, Web, and Information Systems Supports Web Cotnent and Information Management

Explain the types of analysis documents generated from software testing. Validate the workload frequency (2600 annually). The PWS states teat the SP shall perform software testing and support the roll out of modifications through documents generated from testing efforts. How does it support a workload of 260 instances of software testing and yet generate 2600 analysis documents? Explain the correlation between the two line items. The Technical Exhibit shows 936 instances where the OA internal website data is received, reviewed, or edited. Verify the workload of 18 times per week.

ETA

The workload frequency was illustrated to government as being 50 analysis documents developed per week. Analysis documents are likely in the form of documentation indicating perceived issues or glitches relative to the software tested/reviewed. The data illustrated was collected and validated a number of times with subject matter experts performing these funcitons. This workload should be corrected to reflect 18 times per month, not per week. Therefore the yearly workload should be 216 instance annually. The expalination regarding the former portion of the question is relative to the following function: The SP shall serve as the POC for Agency legacy systems and shall receive and review a variety of information requests from the press and other agencies.

C.5.4.1

TE 5.4.1

C.5.4.1

ETA

C.5.4.2

TE 5.4.2

C.5.4.2

ETA

C.5.4.5

TE 5.4.5

C.5.4.5

Operations and Trouble Shooting

Explain the difference between instances of queries developed, analyzed, and information requests developed when compared to instances of data collection conducted and reports developed. Why are the workload occurences the same?

ETA

The later portion of the question is relative to the following functions: The SP shall utilize Agency legacy systems to support Program Assessment Rating Tool (PART) efforts and other agency reports. The data illustrated was collected and validated a number of times with subject matter experts performing these funcitons. The data illustrated was collected and validated a number of times with subject matter experts performing these funcitons. The data illustrated was collected and validated a number of times with subject matter experts performing these funcitons. The data illustrated was collected and validated a number of times with subject matter experts performing these funcitons. This equates to 25 issues documented and reported per week. System administrator reviews is defined as reivewing actions on accounts such as terminating old accounts, opening new accounts, suspending or modifying priveledges, granting permission, or making observations from a security standpoint, etc. The data illustrated was collected and validated a number of times with subject matter experts performing these funcitons. The data illustrated was collected and validated a number of times with subject matter experts performing these funcitons.

C.5.4.5 C.5.4.5 C.5.4.5

TE 5.4.5 TE 5.4.5 TE 5.4.5

C.5.4.5 C.5.4.5 C.5.4.5

Operations and Trouble Shooting Operations and Trouble Shooting Operations and Trouble Shooting

Verify the number of troubleshooting reports of 2600 (50 time per week) Verify the number of system capacity and response time checks of 2008 (8 times per day) Verify the number of issues documented and reported to PROTECH of 1300 (52 times per week)

ETA ETA ETA

C.5.4.5

TE 5.4.5

C.5.4.5

Operations and Trouble Shooting

Define system admin reviews and verify the workload count of 1300 (52 times per week)

ETA

C.5.6.3

TE 5.6.3

C.5.6.3

Performs Federal Register Functions

Verify the workload of Federal Register notices prepared - 1506 annually

ETA

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RFP DOL061RP20093 AMENDMENT NO. 3

PWS Paragraph Number

Technical Exhibit Reference

Paragraph #

PWS, Technical Exhibit, or Solicitation Section Heading

Question The PWS, Attachment J.12.1 that states, " Requires College Degree and/or 2-3 years experience in related field of study in the Social Sciences is preferable (but not required)..." The response in the amendment published December 1 states, "The Social Science Advisor position requires a college degree or four (4) to five (5) years experience that demonstrates that the offeror has the acquired knowledge of one or more of the behavioral or social sciences equivalent to a major in the field i.e., expert knowledge of workforce issues related to women and families). The response contradicts the skills sets established by the PWS and OPM Qualification Standards for General Schedule Positions Professional & Scientific Positions. The OPM standards states that the Social Science Advisor position does not require a college degree. GS-13 requirement states the minimal experience as 1 year equivalent specialized experience at the GS-12 position; which may be filled without a college degree.

Responsible Agency for Answer Generation

Answer

J.12.1 Women's Bureau Personnel Technical Skills Sets

WB

The GS-13 Social Science position requires 4 years of experience with one year of specialized experience equivalent to the GS-12 level OR a college degree/education in a related field with one year of specialized experience equivalent to the GS-12 level.

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