Notification-Checklist

Document Sample
Notification-Checklist Powered By Docstoc
					First Meeting Notification Checklist

Task Select A Convenor

Notify the FCC

Select a date for the first meeting

Select a time and place for the first meeting

Completion Action Date 821 MHz RPC Chair Selects a Convenor Send an email to Joy Alford (jalford@fcc.gov) with the Convenor's name and contact information The date must be far enough in the future to allow 60 days notice to all eligible entitie within the Region A location that is easily accessible to the majority of the Region's eligibles should be selected. Is there an upcoming conference that many of the Region's eligibles will already be attending? Could the initial meeting be held in conjunction with that conference? Subsequent meetings should be held in different parts of the Region to encourage maximum participation. Send an email to Joy Alford (jalford@fcc.gov) with the meeting date, time and location

Include in Plan

Notify the FCC

Publicize the meeting

Advertise in industry periodicals

Advertise in local newspapers

Prepare a press release Post the meeting information on the websites suggested in the NCC's Guidelines for Regional Planning

Copy of the FCC's Public Notice Copies of advertisements, dates and periodicals in which published Copies of advertisements, dates and newspapers in which published Copy of the Press Release as published noting dates and newspapers in which it appeared List websites on which the meeting was posted

National Coordination Committee -- Implementation Subcommittee -- Checklist for First Meeting (IMSC00046-20030207)

Page

First Meeting Notification Checklist

Send emails to interested agencies

Send letters to eligibles

Copy of the emails sent including the email distribution list and which disciplines were targeted Copies of the letter sent and a copy of the mailing list used. Ask eligibles to contact any agencies with whom they have mutual aid agreements or with whom they have contracted to perform services (e.g. volunteer fire companies, commercial ambulence services, etc.) Explain how the Tribal Governments were contacted and include copies of any correspondence Explain how the State Emergency Management Personnel were contacted and include copies of any correspondence Explain how Homeland Security and National Security personnel were contacted and include copies of any correspondence

Ask that eligibles contact Non-Governmental Agencies with whom they have contracts/agreements

Contact Tribal Governments within the Region (if any)

Use websites suggested in the NCC's Guidelines, Item _

Contact state emergency management personnel

See websites suggested in the NCC's Guidelines to get contact information

Contact Homeland Security and National Security personnel

See websites suggested in the NCC's Guidelines to get contact information

National Coordination Committee -- Implementation Subcommittee -- Checklist for First Meeting (IMSC00046-20030207)

Page

Task Prepare sign in sheets Include name, agency/affiliation, phone number, mailing address, email address Appoint a temporary secretary Elect Chair Elect Vice-Chair Elect Permanent Secretary Notify the FCC of the RPC Chair's email to Joy Alford information name and contact @jalford@fcc.gov Set up Committees Develop By-Laws See sample Agenda (Appendix G) for next tasks

g address, email address


				
DOCUMENT INFO
Shared By:
Tags: Notif, icati
Stats:
views:21
posted:11/28/2009
language:English
pages:4
Description: Notification-Checklist