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NASA

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									U.S. Department of Agriculture (USDA) Cooperative State Research, Education, and Extension Service (CSREES)
RSP = Research and Sponsored Programs http://www.reeusda.gov/crgam/oep/awardterms.htm

General Terms and Conditions CATEGORY/REGULATION
1 TIME EXTENSION a. Internally Approved Article 3(b)

**RSP will refer to the special terms & conditions of the award when determining the proper course of action. SUMMARY MTU INTERNAL PRACTICE

**MTU may authorize a one time, no-cost time extension, not to exceed 12 months, at least 10 days prior to PI is responsible to complete a Request for Modification form, including a technical justification for the extension, and submit to the expiration date. RSP. RSP will notify the CSREES ADO.

b. Sponsor Approved Article 4. (No-Cost Extensions of Time)

If additional time beyond the MTU authorized extension is needed, a formal request must be submitted in writing to the ADO at least 30 days prior to the expiration date of the award.

PI is responsible to complete a Request for Modification form, including a technical justification for the extension, progress to date, amount of unobligated funds, projected time table to complete the project, and a status of cost sharing, if cost sharing is required, and submit to RSP. RSP will send the request to the ADO. If approved by the ADO, an official modification will be issued and the PI will be notified by RSP

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BUDGET FLEXIBILITY Article 4

**Written prior approval from the grants officer is required for budget modifications that involve change in scope or objective, need for additional federal funding, subcontractual arrangements not disclosed in the original award, absence or change in project leadership of more than 3 months or a 25% reduction in time devoted to the project and a change in key personnel.

PI is responsible to complete a Request for Modification form, including a technical justification, and submit to RSP. RSP will review the request and determine whether USDA approval is required or if it can be internally approved.

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CARRY FORWARD OF UNSPENT FUNDS Article 3( c ) ** MTU may authorize a carry forward of unobligated balances to subsequent funding periods. PI is responsible to compete a Request for Modification form, including a technical justification, and submit to RSP. RSP will review the request and determine whether USDA approval is required or if it can be internally approved.

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REPORTING REQUIREMENTS: a. Technical 1) Progress/Annual Article 10(b) 2) Final Article 10( c ) b. Inventions/Patents Article 17

Form AD-421 will prescribe the frequency with which the performance report shall be submitted.

PI is responsible for the preparation and submission to USDA. PI should refer to form AD-421 for due date. PI is also responsible to send a copy of the report to RSP. PI is responsible for the preparation and submission to USDA. PI should refer to form AD-421 for due date. PI is also responsible to send a copy of the report to RSP.

Final performance reports (AD-421) are due 90 calendar days after the expiration of the award.

MTU will disclose each subject invention to USDA within 2 months after the inventor discloses it in writing to PI is responsible to disclose their invention to MTU's Intellectual Property Office. Within 2 months after disclosure to MTU's the MTU Intellectual Property Office. Intellectual Property Office, RSP, in coordination with the PI and the Intellectual Property Office, will disclose the invention to USDA as appropriate.

c. Financial 1) Progress Billing a) Electronic cash request

N/A

The terms and conditions of the award will prescribe special instructions for electronic cash requests. Research Accounting requests reimbursement (via Payment Management System) bi-weekly.

2) Expenditure Report a) SF-272 Article 8(a)(2) b) SF-269 Article 8(a)(1) and (3) 3) Final Financial Report Article 19(a) 5 PREAWARD COSTS Article 3(a)

The Federal Cash Transaction Report (SF272) is due 15 days following the quarter's end.

Research Accounting prepares and submits the Federal Cash Transaction Report (SF272) according to the terms and conditions of the award.

The terms and conditions of the individual awards will prescribe the frequency with which the Financial Status Report (SF269) shall be submitted. A Final Financial Status Report (SF269) is due 90 days after the expiration of the award.

Research Accounting prepares and submits the Financial Status Report (SF269) according to the terms and conditions of the award. Research Accounting prepares and submits the Financial Status Report (SF269) according to the terms and conditions of the award. PI is responsible to complete a Request for Advance form, including a technical justification for the expenditures, and submit to RSP. Expenditures incurred prior to receiving the official award are the responsibility of the PI & Department Chair.

** MTU may approve pre-award costs incurred within 90 calendar days prior to the effective date of the award. Pre-award expenditures are made at MTU's risk.

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COST SHARE NA NA PI is responsible for identifying and processing the required cost share information. The PI is also responsible for submitting a Request for Modification form, including a technical justification for any change in cost share (an increase, a decrease or a change in source), and submitting it to RSP. RSP will review the request and determine whether USDA approval is required or if it can be internally approved. In addition, the PI/Department Chair is responsible to develop a plan for any cost share shortfall. After this plan is developed, the PI needs to submit a Request for Modification form as previously mentioned.

44d1dcc3-5dc4-4197-bdf9-df11915e9b76.xls-NASA 11/28/2009-2:00 AM


								
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