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									2009-2010 CAPITAL OUTLAY PLANNING FORM MOVABLE EQUIPMENT PURCHASES
Department or Program

Originator

Campus

SVP

(1)

Description

Quantity Unit Price Estimated Cost Justification
Positive Impact

$

-

Impact if Not Funded

Capital Check List: q If the request is for PC software or desktop hardware, did the originator review it with Mike O’Brien or Tom Wilk, Directors of IT Field Operations for compatibility with College standards?

q If the request requires use of the network (Non-PC or Non-PC Software) or wireless equipment, did the
originator review it with Ibrahim Garbioglu, Director-ITS for compatibility with College standards?

q If the Request requires an infrastructure modification, did the originator review it with Bob Hamilton,
Director of Facilities Management, for necessary infrastructure changes that may be required to support the request? Equipment Criteria (Check all that apply & see page 2 for criteria definitions)

q q q q
(1)

1. Emergency Item 2. College-wide Technology 3. Mandatory / Code Related 4. Life, Safety & Health ACAD, ADM, PRES, STUD or WORK

q 5. Programmatic q 6. Building / Site Integrity q 7. Facilities Replacement

q 8. Cost Savings q 9. Prior Approved Project q 10. General Upgrade

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2009-2010 CAPITAL OUTLAY PLANNING FORM MOVABLE EQUIPMENT PURCHASES
1. Emergency Item - Equipment that is needed to alleviate an imminent threat to the institution's viability or to the general well being of persons, buildings and other equipment, or the continuity of services offered by the college. Examples: replacement of non-functioning furnaces; replacement of equipment in a state that is likely to short-circuit and cause a fire; replacement of failed equipment resulting in loss of power, lighting, network connectivity, telecommunications, water supply; replacement of failed equipment resulting in sudden disruption to classroom instruction. 2. College-wide Technology - Equipment needed to facilitate an upgrade to the technical infrastructure of the College in order to ensure that the College can continue to meet its mission. The upgrades will create the stability and scalability required to deliver instruction and administer the College, thus ensuring business continuity. The direct outcome of the upgrades will result in an agile and robust infrastructure for the delivery of instruction, training and to accommodate new and emerging instructional technologies and business workflow applications. Examples would include the four-year rollover cycle of PCs, mail processing equipment, telephone systems, college-wide software applications; student computer kiosks; network connectivity upgrades; data storage and back-up systems. 3. Mandatory / Code Related - Equipment needed to fulfill the minimum code compliance requirements of the regulating bodies having jurisdiction over the college. Included are federal mandates such as the ADA (Americans with Disabilities Act) and EPA; state items such as Labor and Industry guidelines and building codes; and local items such as plumbing and fire codes and historic district requirements. Examples would be a chair lift to an otherwise inaccessible building, a mandated control device or required storage equipment for hazardous chemicals. 4. Life, Safety & Health - Equipment needed to prevent or rectify unsafe or unhealthy situations resulting from improperly functioning or inadequate systems/operations/structural components. Also, equipment needed for sanitation/health-related services. Examples: replacement of poorly functioning furnaces; replacement of sterilization equipment; ventilation equipment; snow removal equipment; air conditioning equipment; fire equipment; basic first aid equipment. 5. Programmatic / Instructional - Items in this category are related to the college’s delivery of education in enhancing the teaching/learning process, such as upgrades to obsolete classroom/laboratory instructional equipment, or the introduction of equipment that offers new methods of instruction or instructional resource delivery. Examples would be audio visual equipment for the library, simulators for allied health, specialized instructional software. 6. Building / Site Integrity - Equipment required for maintaining, preserve and/or repair buildings, offices, and grounds. Examples would be grounds maintenance vehicles, floor scrubbers, plumbing equipment. This category is different from Emergency and Life Safety in that immediate or near future threats are not present or vital health or safety services are not likely to be interrupted. Also included here would be equipment that would further enhance the College’s adherence to Americans with Disabilities Act guidelines, over and above the minimum requirements of the law (refer also to the “Mandatory/Code Related” category.) 7. Facilities Replacement - Equipment required for maintaining offices, classrooms, meeting rooms, etc. Examples would include office desks, chairs, copiers/fax machines, printers, conference tables, fireproof file cabinets, student desks, lockers. 8. Cost Savings - Equipment that will save the college operating money while offering a reasonable return on investment. Equipment that has an expected useful life that extends past its payback period. Example: a piece of equipment costing $4000 with an estimated useful life of five years or more that is expected to save at least $1000 per year in utility costs. 9. Prior Approved Project - Equipment necessary to complete or implement a prior approved project where a significant investment has already been made. 10. General Upgrade - Equipment that would enhance the appearance or performance of facilities or provide conveniences or extraordinary services to college users. Examples would include fitness equipment, lounge furniture, kitchen appliances or musical instruments (non-instructional related), theatre lighting/seating improvements; decorative artwork, non-instructional sports equipment; general-use internet stations; defibrillators.

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