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Tender for the Supply of Sport & Exercise Science Equipment Customer: Return Date: Napier University To be returned by 12.00 Noon on 19th January 2009 Mr David Campbell Head of Procurement Finance Services Napier University Craighouse Campus Craighouse Road EDINBURGH EH10 5LG Address label must have both the reference number listed below and the OJEU reference number. Tenders not displaying these reference numbers will be returned unopened. 2008/S 241-320702 NU0809-0912A

Returned To:


OJEU Reference: University Reference:

Issued By: Telephone: Fax: e-mail:

Linda R Wood, Technical Resource Manager (0131) 455 2226 (0131) 455 2291

Napier University
Situated in Edinburgh, Scotland’s capital city, Napier University has a strong profile and has forged close links with industry, commerce and the professions. The University bears the name of one of the most illustrious Scots of all time, John Napier of Merchiston, the sixteenth century philosopher and mathematician. He is best known as the inventor of logarithms, amongst the greatest advances in the history of mathematics. He was born in Merchiston Tower which is now an integral working part of one of the University’s main campuses. In the three decades since it was founded, Napier has been transformed from a merger of a technical college with a college of commerce, through central institution and polytechnic status to a major Scottish University. The current structure was completed in September 1996 when Lothian College of Health Studies and the Scottish Borders College of Nursing merged with Napier to form a new Faculty now known as the Faculty of Health, Life and Social Sciences. The merger is seen as the final step to gaining full academic credibility for educational achievements of student nurses and midwives. Napier University is the fourth largest institution of higher education in Scotland with 11,500 students and 1800 staff. Napier offers all levels of post graduate programmes, undergraduate degree and diploma courses and various short courses for industry and commerce. The University operates on four main campuses within Edinburgh. In addition, there are campuses in both Livingstone and Melrose. Over the last three decades Napier has laid sound foundations and has expanded rapidly in both student numbers and research output. Consequently it is essential that Napier has the infrastructure to strengthen and enhance each of its core activities, widen access and provided lifelong learning opportunities to meet the needs and aspirations of students and staff both now and in the future. An award from SHEFCE has been awarded to enhance the infrastructure which supports research and teaching within the School of Life Sciences.

SECTION 2 EQUIPMENT LIST AND TECHNICAL SPECIFICATIONS Where available quotations should include an extended three year warranty or service/maintenance contract. SPORT AND EXERCISE SCIENCE EQUIPMENT
Respondents may tender for all or part of the following equipment :

1. Online Gas Analyser (x 3)
Features must include:  True Breath by Breath Analysis  System must be suitable for ambulatory use due to small, compact size.  Digital turbine flow sensor  Two point calibration  Oxygen sensor must be of an electrochemical fuel cell type providing the following specifications: o Range: 0-35%,0-100% (option) o Response time: T90 =100ms o Minimum of 18 months guaranteed lifetime  Carbon dioxide analyser must be ndir type with the following specifications: o Range: 0-13% Vol. o Response time: T90 =100ms o Integrated Heart Rate monitoring  Data analysis software including completely user definable testing and analysis screens.  Data export in multiple formats (e.g. Excel, ASCII )  Ability to add optional extras e.g. ECG, pulse oximetry, without having to replace the system  System must be supplied with two years manufacturer warranty.

2. Portable Individual GPS System (x 5)
Features must include:  Fast accurate gps tracking of movement  HR measurement / recording  Built in tri-axial accelerometers

3. Blood Lactate & Glucose Analyser
Features must include:  Lab based portable analyser  Minimum 10 samples measured at one time  Sample time <15s  Small sample volumes (~20 µl)  Range – 0.5 – 50 mmol/L for glucose  Range – 0.5 – 40 mmol/L for lactate  Internal memory for results storage  Printing capacity

4. Bicycle Ergometer (x4)
Features must include:  Connect to a normal bicycle (x2)  A rigid adjustable frame (x2) Features for both of the above:  Electromagnetic power measurement  An industry standard of accuracy (+/- 2.5%)  Electronic pedal stroke analysis  Crank torque analysis  1500 Watt electronic load generator.  Cadence sensor  Front wheel support  Computer linked  Software that includes : grade profiles to 15% / Custom protocol creation for incremental max tests and time trials / unlimited courses & saved races/ a data bar that displays distance, finish time,calories, current power /average power /peak power, cadence, heart rate and speed.

5. Bicycle Ergometer
Features must include:  Fully adjustable ridged frame: saddle position and handlebars can be adjusted to any position for cyclists, from a racing position down to a relaxed upright position  Individually adjustable crank length  Two different operational modes that can be programmed freely by the user  Online option showing planned and actual real-time data on a PC screen  Braking power: from 20 to 2,500 watts; or up to 4,000 watts for short intervals

1. This document is confidential to Napier University and the vendors to whom it supplies a copy. It must not be released to any other party without prior written consent. 2. The contract awarded will be subject to the terms and conditions contained in section 4; the vendor must state any exceptions to the conditions. Together, these will form the basis for development of a contract to be awarded as a result of this invitation to tender. Sample maintenance agreements should be provided as part of the vendor’s response. 3. Respondents must include the completed qualification questionnaire with their submission. 4. All submissions must be received within a sealed package by Noon on . Any submission received after this date will be returned unopened to the sender. 5. Two copies of the document are required in hard copy and one copy on CD in Microsoft Office Word 2003 format. All communications must be in English and where possible responses should be orientated to non technical people.

6. Any enquiries regarding the tendering process should be addressed to Mr David Campbell Head of Procurement Napier University Craighouse Campus Craighouse Road Edinburgh EH10 5LG Tel: 0131 455 6420 Fax: 0131 455 6441 e-mail: 7. All points within this document requiring a response must be addressed in the format detailed. The University reserves the right to reject any submission which does not follow the required format. Incomplete or missing responses will be treated as confirmation the requirement cannot be met. 8. Criteria by which the requirement will be scored are: Technical Merit 40% Price 25% Technical Support 15% Operating Costs 10% Functional Characteristics 5% Delivery 5%

9. Napier University reserves the right to select all or part of equipment tendered for. 10. Napier University reserves the right not to provide detailed evaluation results of any section of the tender to any organisation applying for this contract. 11. All requests for further information or clarification regarding the technical or operational content of this document must be submitted by e-mail to: Linda Wood Technical Resource Manager School of Life Sciences Napier University 10 Colinton Road EDINBURGH EH10 5DT Tel: 0131 455 2226 e-mail:

12. The University may require each supplier to provide comprehensive demonstrations of their product(s). 13. Respondents will indicate within their submission, their preferred payment terms and schedule. Invoicing and payment arrangements will be by agreement between the successful supplier and Napier University. 14. Respondents will email the University acknowledging their intention to bid within a reasonable time frame. To and copy to

1. INTERPRETATION 1.1 In these Conditions: "Buyer" means Napier University. "Conditions" means the standard conditions of purchase set out in this document and (unless the context otherwise requires) includes any special terms and conditions agreed in writing between the Buyer and the Seller. "Order" means the Buyer's purchase order to which these Conditions are annexed. "Services" means the services (if any) described in the Order. "Goods" means the goods (including any installment of the goods or any part of them) described in the Order. "Contract" means the contract for the sale and purchase of the Goods and the supply and acquisition of the Services on the Conditions "Delivery Address" means the address stated on the Order. "Price" means the price of the Goods and/or the charge for the Services. "Seller" means the person so described in the Order. "Specification" includes any plans, drawings, data or other information relating to the Goods or Services. "Writing" includes telex, cable, facsimile transmission and comparable means of communication. 1.2 Any reference in these Conditions to a statute or a provision of statute shall be construed as a reference to that statute or provision as amended, re-enacted or extended at the relevant time. 1.3 The headings in these Conditions are for convenience only and shall not affect their interpretation. 2. BASIS OF PURCHASE 2.1 The Order constitutes an offer by the Buyer to purchase the Goods and/or acquire the Services subject to the Conditions. 2.2 These Conditions shall apply to the Contract to the exclusion of any other terms and conditions on which any quotation has been given to the Buyer or subject to which the Order is accepted or purported to be accepted by the Seller.

2.3 The University reserves the right to cancel the Order unless unconditionally accepted by the Seller in writing within 28 days of its date. 2.4 No variation to the Order or these Conditions shall be binding unless agreed in Writing between the authorised representatives of the Buyer and the Seller. 3. SPECIFICATIONS 3.1 The quantity, quality and description of the Goods and the Services shall, subject as provided in these Conditions, be as specified in the Order and/or in any applicable Specification supplied by the Buyer to the Seller or agreed in Writing by the Buyer and the Seller. 3.2 Any Specification supplied by the Buyer to the Seller or specifically by the Seller for the Buyer, in connection with the Contract together with the copyright, design rights or any other intellectual property rights in the Specification, shall be the exclusive property of the Buyer. The Seller shall not disclose to any third party or use any such Specification except to the extent that it is or becomes public knowledge through no fault of the Seller, or as required for the purpose of the Contract. 3.3 The Seller shall comply with all applicable regulations or other legal requirements concerning the manufacture, packaging, packing and delivery of the Goods and the performance of the Services. 3.4 The Seller shall not unreasonably refuse any request by the Buyer to inspect and test the Goods during manufacture, processing or storage at the premises of the Seller or any third party prior to despatch, the Seller shall provide the Buyer with all facilities reasonably required for inspection and testing. 3.5 If, as a result of inspection or testing, the Buyer is not satisfied that the Goods will comply in all respects with the Contract, and the Buyer so informs the Seller within 7 days of inspection or testing, the Seller shall take such steps as are necessary to ensure compliance. 3.6 The Goods shall be marked in accordance with the Buyer's instructions and any applicable regulations or requirements of the carrier, and properly packed and secured so as to reach their destination in an undamaged condition in the ordinary course.


4.1 The Price of the Goods and the Services shall be as stated in the Order and, unless otherwise so stated, shall be: 4.1.1 exclusive of any applicable value added tax (which shall be payable by the Buyer subject to receipt of a VAT invoice); and any applicable VAT should be shown separately. 4.1.2 inclusive of all charges for packaging, packing, shipping, carriage, insurance and delivery of the Goods to the Delivery Address and any duties, imposts or levies other than value added tax.

4.2 No increase in the Price may be made (whether on account of increased material, labour or transport costs, fluctuation in rates of exchange or otherwise) without the prior consent of the Buyer in Writing. 4.3 The Buyer shall be entitled to any discount for prompt payment, bulk purchase, or volume of purchase customarily granted by the Seller, whether or not shown on its own terms and conditions of sale.

5. TERMS OF PAYMENT 5.1 The Seller shall be entitled to invoice the Buyer on or at any time after delivery of the Goods or performance of the Services, as the case may be, and each invoice shall quote the number of the Order. 5.2 Unless otherwise stated in the Order, the Buyer shall pay the Price of the Goods and the Services within 30 days after the end of the month of receipt by the Buyer of a valid invoice or after acceptance of the Goods or Services in question by the Buyer whichever is the later. 5.3 The Buyer shall be entitled to set off against the Price any sums owed to the Buyer by the Seller.

6. DELIVERY 6.1 The Goods shall be delivered to and the Services shall be performed at the Delivery Address on the date or within the period stated in the Order, in either case during the Buyer's usual business hours. 6.2 Where the date of delivery of the Goods or of performances of the Services is to be specified after the placing of Order, the Seller shall give the Buyer reasonable notice of the specified date. 6.3 The time of delivery of the Goods and of performance of the Services is of the essence of the Contract. 6.4 A packing note quoting the number of the Order must accompany each delivery or consignment of the Goods and must be displayed prominently. 6.5 If the Goods are to be delivered or the Services are to be performed by installments, the Contract will be treated as a single contract and not severable. 6.6 The Buyer shall be entitled to reject any Goods delivered which are not in accordance with the Contract, and shall not be deemed to have accepted any Goods until the Buyer has had a reasonable time to inspect them following delivery or, if later, within a reasonable time after any latent defect in the Goods has become apparent. 6.7 The Seller shall supply the Buyer in good time with any instructions or other information required to enable the Buyer to accept delivery of the Goods and performance of the Services. 6.8 The Buyer shall not be obliged to return to the Seller any packaging or packing materials for the goods, whether or not any Goods are accepted by the Buyer. 7. RISK AND PROPERTY 7.1 Risk of damage to or loss of the Goods shall pass to the Buyer upon delivery to the Buyer in accordance with the Contract. 7.2 The property in the Goods shall pass to the Buyer upon delivery, unless payment for the Goods is made prior to delivery when it shall pass to the Buyer once payment has been made and the Goods have been appropriated to the Contract.

8. WARRANTIES AND LIABILITY 8.1 The Seller warrants to the Buyer that the Goods: 8.1.1 will be of satisfactory quality and fit for any purpose held out by the Seller or made known to the Seller in Writing at the time the Order is placed;

8.1.2 will be free from defects in design, material and workmanship; 8.1.3 will correspond with any relevant Specification or sample; and 8.1.4 will comply with all statutory requirements and regulations relating to the Sale of the Goods.

8.2 The Seller warrants to the Buyer that their Services will be performed by appropriately qualified and trained personnel, with due care and diligence and to such high standard of quality as it is reasonable for the Buyer to expect in all the circumstances. 8.3 Without prejudice to any other remedy, if the Goods or Services are not supplied or performed in accordance with the Contract, then the Buyer shall be entitled: 8.3.1 to require the Seller to repair the Goods or to supply replacement Goods or Services in accordance with the Contract within 7 days; or 8.3.2 at the Buyer's sole option, and whether or not the Buyer has previously required the Seller to repair the Goods or to supply any replacement Goods or Services, to treat the Contract as discharged by the Seller's breach and require the repayment of any part of the Price which has been paid. 8.4 The Seller shall indemnify the Buyer in full against all liability, loss, damages, costs, claims and expenses (including legal expenses) awarded against or incurred or paid by the Buyer as a result of or in connection with: 8.4.1 breach of any warranty given by the Seller in relation to the Goods or Services; 8.4.2 any claim that the Goods infringe, or their use or resale infringes the patent, copyright, design right or trade mark or other intellectual property rights of any other person, except to the extent that the claim arises from compliance with any Specification supplied by the Buyer; 8.4.3 any liability under the Consumer Protection Act 1987 in respect of the Goods; 8.4.4 any act or omission of the Seller or its employees, agents or sub-contractors in supplying, delivering and installing the Goods; and 8.4.5 any act or omission of any of the Seller's personnel in connection with the performance of the Services. 8.5 In respect of any injury, damage or loss caused to third parties or their property by the Goods there shall be no automatic right of indemnity due from the Buyer to the Seller. Any clause in the Seller's standard terms and conditions of sale purporting to establish a right of indemnity from the Buyer to the Seller in the event of any injury, damage or loss caused to third parties or their property shall not be incorporated into this Contract. 9. TERMINATION 9.1 The Buyer shall be entitled to cancel the Order in respect of all or part only of the Goods and/or the Services by giving to the Seller at any time prior to delivery or performance in

which event the Buyer's sole liability shall be to pay the Seller the Price for the Goods or Services in respect of which the Buyer has exercised its right of cancellation, less the Seller's net saving of cost arising from cancellation. 9.2 The Buyer shall be entitled to terminate the Contract without liability to the Seller by giving notice to the Seller at any time if: 9.2.1 the Seller makes any voluntary arrangement with its creditors (within the meaning of the Insolvency Act 1986) or (being a company) becomes subject to an administration or goes into liquidation (otherwise that for the purpose of amalgamation or reconstruction); or 9.2.2 an encumbrancer takes possession, or a receiver is appointed, of any of the property or assets of the Seller; 9.2.3 the Seller ceases, or threatens to cease, to carry on business; or 9.2.4 the Buyer reasonably apprehends that any of the above events is about to occur in relation to the Seller and notifies the Seller accordingly. 10. GENERAL 10.1 The Order is personal to the Seller and the Seller shall not assign or transfer or purport to assign or transfer to any other person any of its rights or sub-contract any of its obligation under the Contract. 10.2 Any notice required or permitted to be given by either party to the other under these Conditions shall be in Writing addressed to that other party at its registered office or principal place of business or such other address as may at the relevant time have been notified pursuant to this provision to the party giving the notice. 10.3 No waiver by the Buyer of any breach of the Contract by the Seller shall be considered as a waiver of any subsequent breach of the same or any other provision. 10.4 If any provision of these Conditions is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these Conditions and the remainder of the provision in question shall not be affected thereby. 11. HEALTH AND SAFETY 11.1 The Seller shall comply with the requirements of UK and international legislation and agreements relating to the supply, packaging, labeling and carriage of hazardous goods. 11.2 The Seller shall ensure that Goods comply with current health and safety legislation and the legislation implementing any relevant EC Directive. The Buyer may require the Seller to show that the Goods bear a CE mark and may ask for a copy of the EC Declaration of Conformity. 12. LAW

12.1 The construction, validity and performance of the Contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.

Qualification Questionnaire PART A - BACKGROUND INFORMATION 1. 2. Name of Organisation Address for all correspondence


Contact Name

4. 5. 6. 7. 8. 9.

Contact Position Telephone Number Fax Number E-mail address Website address (if applicable) Address of Registered Office (If applicable)

10. Nature of Organisation (E.g. Plc, Partnership etc). 11. Number of Employees 12. Names of the Directors or Partners 13. Group If the Organisation is a Member of a Group of Companies, please give the name and address of the ultimate parent company. 14. Company Registration Number (or alternative EU registration number). 15. VAT Registration Number (or alternative EU registration number). 16. Consortia Details (if applicable) 1. Name and address Identify which part of the service this consortia member will deliver 2. Name and address

Identify which part of the service this consortia member will deliver

3. Name and address

Identify which part of the service this consortia member will deliver 17. Sub Contractor Details (if applicable) a. Name and address Identify which part of the service this sub contractor will deliver b. Name and address Identify which part of the service this sub contractor will deliver c. Name and address Identify which part of the service this sub contractor will deliver

PART B - FINANCIAL STATUS 18. BANK DETAILS 19. Name of Bank: (from which a financial reference may be sought). 20. Address:

21. Telephone Number: 22. Suitable contact name: 23. Telephone Number: (if different) 24. Provide details of the Annual Turnover (in £ Sterling) for: Latest Year One year previous

Please attach one copy of your organisation’s audited accounts (or equivalent) and the accounts of your group (if any) for the last 2 years in English and in UK Sterling together with details of any significant changes since the last year end. Copies of the accounts should be signed and dated by Directors and auditors (preferably scanned, if being submitted electronically) or marked as draft

PART C - BUSINESS PROBITY 25. Please confirm whether any of the following criteria applies to your organisation: Is the organisation bankrupt or being wound up, having its affairs administered by the court, or have you entered into an arrangement with creditors, suspended business activities or any analogous situation arising from similar proceedings under national laws or regulations? Is the organisation the subject of proceedings for a declaration of bankruptcy, for compulsory winding-up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws or regulations? Has any employee whom you would propose to use to deliver this service been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata?1 Has any employee whom you would propose to use to deliver this service been guilty of misrepresentation in supplying or failing to supply the information that may be required in this Section? YES NO





A matter already settled in court

Has any employee whom you would propose to use to deliver this service been guilty of grave professional misconduct? Has the organisation failed to fulfil obligations relating to the payment of social security contributions in accordance with the legal provisions of the United Kingdom or the country in which it is established? Has the organisation failed to fulfil obligations relating to the payment of taxes in accordance with the legal provisions of the United Kingdom or the country in which it is established?




Note: Failure to disclose information relevant to this section may result in your exclusion from this and/or other competitions.

PART D – SERVICE OPERATION AND QUALITY 26. What are the principal business activities of your organisation?

27. State your organisation’s experience in delivering the same or similar service to that described under the requirement section


Provide contact details for 2 referees for work within the last two years that is similar or the same to that required by this requirement. Note that contact will be made with referees without further reference to you. a. Referee Organisation Referee Organisation Contact Name Contact Name Title Title Address Address

Service Provided Period of Contract Approximate Vale b. Referee Organisation Contact Name Title Address

Service Provided Period of Contract Approximate value Referee Organisation Contact Name Title Address

Service Provided Period of Contract Approximate Vale

Service Provided Period of Contract Approximate value

Additional INFORMATION REQUIREMENTS TECHNICAL CAPACITY Provide management/project leader experience, education and professional qualifications for those leading the management of the provision of the goods/services required

Provide details of human resources, plant and technical equipment available for providing this service

Particular contracts may require specific information including, but not limited to:

Employer’s Liability Compulsory Insurance (ECLI) Public Liability Insurance Professional Indemnity Insurance

Standards and Policies
Health and Safety Quality Assurance Equal Opportunities/Diversity and Race Environmental Management

EXPRESSION OF INTEREST Name of organisation/lead organisation wish to register interest and apply to be considered for short listing to receive Invitation to Tender documentation for provision of [contract title]. I confirm that the answers given on this questionnaire are true, complete, accurate and not misleading. Signed: Print Name: Title: Date:

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