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					REGULAR MEETING OF THE DOVER BOARD OF SELECTMEN DOVER TOWN OFFICE APRIL 7, 2009

SELECTMEN PRESENT: Linda Holland, Magnus Thorsson, Adam Levine and Becky Snow SELECTMEN ABSENT: James Martin Public: Dick Kaufmann, Kathy Kaufmann, Celeste Dwyer, Vinnie Lewis, William “Buzzy” Buswell, Randy Capitani, Lisa Coneeny, Laura Sibilia, Gary Carruthers, Ken Black, Rich Werner

I.

DOVER ECONOMIC DEVELOPMENT COMMITTEE (DEDC) 1. $15,000 for Vermont Wine & Harvest Festival: After a brief presentation by Laura Sibilia about the upcoming Vermont Wine & Harvest Festival, Kathy Kaufman asked the Selectboard to think twice before funding the event because the name is registered to her, therefore, the Chamber of Commerce can’t hold the event under that name. Sibilia asked the Selectboard to table the funding until she had an opportunity to research her trade name documentation. On a motion by Becky Snow, seconded by Adam Levine the board tabled funding for the Vermont Wine & Harvest Festival. 2. $500 for Marketing Plan by Lynn Barrett: Per Randy Capitani, the DEDC is looking for funds to hire Lynn Barrett to do a marketing strategy for the committee that they will use for management purposes. On a motion by Magnus Thorsson, seconded by Adam Levine the board agreed to contract Lynn Barrett to put together a marketing strategy for $500 payable from the Economic Development Fund. 3. $4,000 for MooVer: Adam Levine made a motion not to fund the Dover School’s request for $4,000 payable to the MooVer for transporting students to Brattleboro because it does not meet the criteria of economic development as outlined in the DEDC Business Plan. Becky Snow seconded the motion. Aye: Adam Levine, Becky Snow and Linda Holland. Nay: Magnus Thorsson. 4. Trail Head Bids: On a motion by Adam Levine, seconded by Becky Snow the board tabled bids until the trail committee could get bidder clarification. 5. Logo Contest: Capitani said the DEDC would like to have a logo contest instead of hiring a company to design the logo, and use $250 set aside for the logo design as first prize. The contest would be open to individuals as well as business. The Selectboard concurred. 6. VLCT Invoices –Process for Approval: the Board of Selectmen will approve all invoices.

II.

PUBLIC COMMENTS: NONE Page 1 of 6

REGULAR MEETING OF THE DOVER BOARD OF SELECTMEN APRIL 7, 2009 III. DEPARTMENT HEADS, COMMISSION & COMMITTEE REPORTS A. Development Review Board 1. Request to Reduce Members to Five from Seven: On a motion by Magnus Thorsson, seconded by Adam Levine the board reduced the DRB’s membership to five from seven members. 2. Appointment for Alternate Norman Rosenberg: On a motion by Magnus Thorsson, seconded by Becky Snow the board appointed Norman Rosenberg as a DRB alternate for one-year term commencing immediately and expiring on March 31, 2010. 3. Request to Apply for Training Grant: On a motion by Magnus Thorsson, seconded by Becky Snow the board approved the DRB’s request to apply for a State of Vermont grant (up to $800) to be used to pay the VLCT for on-site DRB training. 4. Reorganization Meeting Update: Dwayne Coneeny, Chair, Laurie Newton, Vice Chair, and Sarah Shippee, Clerk. B. Fire Department – Chief Rich Werner 1. Community Sign Plaza: Chief Werner said the firefighters and town maintenance person would do sign maintenance such as updating events and snow blowing a path to the sign. The sign plaza would be for non-profit events such as Dover Day, etc. On a motion Magnus Thorsson, seconded by Becky Snow the board approved $1,325 to retrofit and reconfigure the West Dover Firehouse’s sign into a sign plaza to advertise non-profit events. Costs will be paid from the Economic Development Fund. 2. Heat Detectors Follow-up: Two quotes were submitted as follows: Ward Electric $3,810.00 Southworth Electrical Inc. $4,960.00 On a motion by Becky Snow, seconded by Adam Levine the board accepted Ward Electric’s quote for heat detectors at the West Dover firehouse. 3. FYI: West Dover Fire Department Newsletter 4. Copy of West Dover Fire Departments letter to Act 250 for Suntec Condominiums. C. Highway Department – Gary Carruthers, Road Commissioner 1. Bridge Inspection Report: On a motion by Magnus Thorsson, seconded by Becky Snow the board signed acknowledgement of receipt for 2008 State of Vermont’s bridge inspection report for Dover bridges #:00030, 00016, and 0013D. All bridges are in fairly good condition. 2. Truck Bid Proposal Follow-up: Carruthers noted that if the town forgoes a bidding process for a new truck there is a potential saving of $4,000. On a motion by Magnus Thorsson, seconded by Becky Snow the board agreed to waive the requirements of the Town of Dover’s Purchasing Policy, and agreed to receive a truck and body quote from Dulurey Truck and Sales for a new dump truck. 3. Vacation Request: On a motion by Magnus Thorsson, seconded by Becky Snow the board approved Gary Carruthers request for vacation leave on May 11-22, 2009, and July 13-24, 2009.

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REGULAR MEETING OF THE DOVER BOARD OF SELECTMEN APRIL 7, 2009 HIGHWAY DEPARTMENT – CNTINUTED FROM PAGE 2 4. 4-10 Hour Day Schedule: The highway department will go to a 4-10 hour workweek starting the week of April 20, 2009. Nona later noted that her office generally closes at noon on Fridays when the highway department goes to 4-10’s. The Selectboard had no objections the work schedules. 5. FEMA Certification of Appreciation: FEMA sent a letter of appreciation for Gary Carruthers and Nona Monis’ time and efforts working with the project specialist to ensure reimbursement for the December 11, 2008 ice storm, and a Certificate of Appreciation was issued to the Town of Dover for outstanding support to the citizens of the town in response to the ice storms. D. Lister Office – On a motion by Magnus Thorsson, seconded by Becky Snow the board signed a letter (in conjunction with the Board of Listers) to the State of Vermont’s PVR division requesting a filing extension for the 2009 abstract of the Grand List. E. Police Department – Chief Bob Edwards 1. FYI: Incident Summary 2. FYI: April Schedule F. Zoning Office – Diane Chapman, Administrator 1. Proposal to Reduce Workweek to 32 hours Year Round: Diane Chapman came before the Selectboard with a request to reduce her office hours by closing the zoning office on Fridays. Chapman noted that the downturn in the economy has reduced the number of permits therefore she can accomplish the workload in 32 hours instead of 40. Also, Chapman noted that she was willing to have her salary cut to reflect those hours. After a discussion about wage and hour ramifications and employee benefits, Magnus Thorsson made a motion that was seconded by Adam Levine to reduce the zoning office hours from 40 to 32 hours per week with the office closed on Fridays year round, and reduce the zoning administrator salary to reflect those hours with benefits remaining at 100%. IV. EXECUTIVE SESSION FOR LEGAL On a motion by Magnus Thorsson, seconded by Becky Snow the board went into executive session for a legal matter. On a motion by Magnus Thorsson, seconded by Becky Snow the board came out of executive session. Decision: On a motion by Magnus Thorsson, seconded by Adam Levine the board agreed to have the town attorney file on behalf of the Town of Dover. BOARD OF LIQUOR CONTROL On a motion by Magnus Thorsson, seconded by Becky Snow the board recessed as the Board of Selectmen and convened as the local Board of Liquor Control. On a motion by Magnus Thorsson, seconded by Adam Levine the board approved the following liquor licenses and tobacco licenses with a condition that Dover Restaurants, Inc license renewals will not be released until proof of State of Vermont Department of Liquor Control training certificate is provided:

V.

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REGULAR MEETING OF THE DOVER BOARD OF SELECTMEN APRIL 7, 2009 BOARD OF LIQUOR CONTROL – CONTINUED FROM PAGE 3 A. Deerhill Inn First Class Restaurant Liquor License Renewal B. Dover Bar & Grill First Class Cabaret Liquor License Renewal & Tobacco License C. Dover Restaurants, Inc. d/b/a: Main Base Lodge, Carinthia Base Lodge, Cuzzins, w Golf Clubhouse, Grand Country Deli, Harriman’s, Snow Barn, Snow Lake Lodge, Summit Lodge, Sundance Lodge, Timber House D. East Dover General Store Second Class Liquor License Renewal & Tobacco License E. First Wok First Class Liquor License Renewal F. Hermitage Inn First Class & Second Hotel Liquor License Renewal G. La Toscanella First Class Restaurant Liquor License Renewal H. Paw House Inn First Class Restaurant Liquor License Renewal I. Snow Mountain Market Second Class Liquor License Renewal & Tobacco License J. Tony’s Pizza Second Class Liquor License Renewal On a motion by Becky Snow, seconded by Adam Levine the board adjourned as the local Board of Liquor Control and reconvened as the Board of Selectmen. VI. WARRANTS: On a motion by Becky Snow, seconded by Magnus Thorsson the board approved warrants for March 21, 2009 for $32,367.73, March 28, 2009 for $80,260.86 and April 2, 2009 for $37,837.99. MINUTES: On a motion by Magnus Thorsson, seconded by Becky Snow the board approved minutes from March 17, 2009 as submitted. OTHER BUSINESS – LIAISON UPDATES A. West Dover Fire Department: Selectperson Levine attended a community water system meeting for fire suppression that was held at the firehouse. Presently, the department is looking into grants for a feasibility study, but a municipality must apply for a grant. Per Chairman Holland, the Prudential Committee of the North Branch Fire District agrees that they are the appropriate municipality to apply for a grant, but they want to be assured that they will not incur any costs if the project is not accomplished. B. Per Nona Monis, a Tri-town Economic Development Committee meeting with Dover and Wilmington Selectboards will take place on May 6, 2009, 6:30 p.m. at Wilmington Town Hall. Purpose of the meeting is to sign a contract for a planner to oversee the long-term committee’s efforts. FYI A. Notice of Dover Cemetery Meeting on April 4, 2009 at 7 p.m. at Dover Town Hall B. Dover Free Library Fundraising Letter C. VLCT Identity Theft Prevention Policy (Set Date for Review) D. Letter from Water Quality Division’s National Flood Insurance Program Division re: February 9, 2009 Meeting with Zoning Administrator and DRB Representation for Zoning Regulations in Dover.

VII.

VIII.

IX.

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REGULAR MEETING OF THE DOVER BOARD OF SELECTMEN APRIL 7, 2009 FYI – CONTINUED FROM PAGE 4 E. Copy of Letter from Thomas Powell to the Planning Commission re: Filling Vacancy F. VLCT PACIF & VOSHA Municipal Safety Training X. ADJOURNMENT: There was no further business to come before the Selectboard so Magnus Thorsson made a motion to adjourn at 8:16 p.m.

Respectfully Submitted By: Nona Monis, Selectboard Administrative Assistant
THESE MINUTES ARE NOT OFFICIAL AS THEY HAVE NOT BEEN APPROVED BY THE DOVER BOARD OF SELECTMEN

Posted: Town Clerk’s Office, Administration Office, Dover Free Library, Dover Elementary School, East Dover Post Office. After minutes are approved, they will be posted on the Town of Dover website for one year from date of meeting at: doververmont.com

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UNFINISHED BUSINESS 1. 2. 3. 4. 5. Revised Rapid Response Plan Proposed Dangerous Building Ordinance Lighting along Route 100 Impact Fees Sullivan, Powers Audit Findings

GENERAL CORRESPONDENCE March 17, 2009 Thank you letter from Southwestern Vermont Health Care Center for 2008/09 appropriation from the Town of Dover.

April VLCT News ACT 250 LETTERS & PERMITS March 16, 2009 Wastewater System and Potable Water Supply Permit for Ned Ski Associates, LLC for a project described as Phase I of Trailsedge on Mount Snow - 9 units total located on North Branch Road. Wastewater System and Potable Water Supply Permit for Amiee Pritcher or a project described as construction of a four-bedroom family residence on Antler Loop. Project Review Sheet for Coldbrook Fire District for a project described as base water tank repairs. Project Review Sheet for Suntec Forest Condominium Association for a project described as construction and ongoing operation of 20 duplexes and associated infrastructure, which was previously constructed. Project Review Sheet for Tara Townhouses Condominium Owners Association for a project described as replacement of an underground water storage tank. Project Review Sheet for Amiee Pritcher for a project described as constructing a 4-bedroom single-family residence with onsite well and municipal wastewater. Project Review Sheet for Shirley Beyer for a projected described as demolishing a single family home and constructing one single family home on Cub Ridge Lane.

March 20, 2009

March 20, 2009

March 27, 2009

March 30, 2009

March 30, 2009

March 30, 2009

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