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					Faculty of Bio-engineering, Agronomy and Environment

ERASMUS Students 2007-2008

UCL
Université catholique de Louvain

V. LAMBERT - EFOR

WELCOME ! The « Faculté d’ingénierie biologique, agronomique et environnementale » at the « Université catholique de Louvain » is happy to welcome you in Louvain-la-Neuve You have been selected as an exchange student to spend a semester or a full academic year in our Institution and we will do our best to help you succeed your social and academic stay in Louvain-la-Neuve Our address : SOCRATES/ERASMUS Departemental coordinator : Professor J.MAHILLON UCL/Unité de Microbiologie Croix du Sud, 2 – Bte 6 B – 1348 Louvain-la-Neuve Belgique Phone : 010.47.33.70 - Fax : 010/47.15.01 e-mail : mahillon@mbla.ucl.ac.be Adminsitrative Office : Mrs Vivette LAMBERT UCL/Unité des eaux et forêts Croix du Sud, 2 – Bte 9 B – 1348 Louvain-la-Neuve Belgique Phone : 010/47.36.98 - Fax : 010/47.36.97 e-mail : lambert@efor.ucl.ac.be The office of Mrs V. Lambert is located in the building “Mendel” on the 3rd floor, room n° C.173. The administrative office is opened on Monday, Tuesday, Thursday and Friday, from 8:30 to 12:00 AM and from 1:00 to 4:00 PM. On Wednesday : from 8:30 to 12:00 AM. The administrative office of the « Faculté d’ingénierie biologique, agronomique et environnementale » is opened every day from 1:00 to 3:00 PM.

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I.

How to apply 1. Admission and registration of exchange students is organized through the Faculty. The Faculty will only accept students from Universities with a preestablished exchange agreement. 2. Once you have been selected by your home Institution, you have to send to our administrative coordinator, Mrs Vivette Lambert, the following documents :         “The Student application form” duly filled and signed by your home Institution Confirmation of your status of Erasmus student issued by your home University A certificate attesting you have sufficient knowledge in the French language to be able to follow courses A letter of motivation Your Curriculum vitae Officially certified copies of a transcript grades and courses from upper secondary school A proposal a your study programme The “Bulletin d’inscripition” duly completed and signed (http://www.agro.ucl.ac.be/etudes/echanges/bull.inscrip%202006-2007.pdf) with the documents mentioned on page 2 of this Bulletin d’inscription. 3. The academic coordinator of the Faculty will check the availability of courses during the scheduled period and will return the document with his comments. 4. The deadlines for receiving the registration form are May 15th for the first semester or a full academic year and November 30th for the second semester. The faculty coordinator will forward the registration form to the UCL enrollment office which will send you an acceptance document, "Autorisation d'inscription", to be used for possible visa application procedures.

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2.

Housing

A significant problem when one arrives in a country as an exchange student is to fill in housing. Louvain-la-Neuve is not an exception to this rule. As soon as you are accepted in our Institution, Mrs Vivette Lambert will send you at document you have to filled and return as soon as possible, to the housing service of the University. However, you can visit the following websites to make your life easier when you will arrive in Louvain-la-Neuve : http://www.loge.ucl.ac.be/erasmus.html http://www.loge.ucl.ac.be/obtenirlogement.html 3. What about the French language ?

Teaching at UCL is predominantly in French. A good knowledge of French will therefore be required. 4. Documents absolutely required Valid passport or identity card. Exchange student certificate issued by your university of origin. Exchange students must be covered by a health insurance policy which is valid for Belgium. Proof of this policy will be requested (European health card, form E-111 or proof of private insurance). 5 recent colour photos. How to reach Louvain-la-Neuve

5.

a. By plane http://www.uclouvain.be/acces-lln.html ! ! ! Be careful : a taxi from the airport to Louvain-la-Neuve will costs you between 55 and 80 € ! b. By train http://www.uclouvain.be/acces-lln.html c. By car
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See general information : http://www.uclouvain.be/acces-lln.html from Brussels:
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take the E411 motorway towards Namur and Luxembourg take exit 8a marked "Louvain-la-Neuve". At the roundabout on the National 4, take the direction Biéreau, at the next roundabout - direction Biéreau : you are on the “Boulevard Baudouin 1er”

from Namur:
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take the E411 motorway towards Brussels take exit 9 marked 'Corroy-le-Grand/Louvain-la-Neuve' turn left towards the N4 when you reach the N4 turn right on to it at the second roundabout take the direction Biéreau or Bruyères you are on the “Boulevard Baudouin 1er”

Then at the first roundabout take on your right (Avenue du Jardin Botanique), take immediatly the first street on your right and park on Parking P2O and continue by foot following the indications “Secrétariat de la Faculté d’ingénierie biologique, agronomique et environnementale» located in the building “Mendel”.

5.

At your arrival in Louvain-la-Neuve

a. You should contact the administrative coordinator, Mrs Vivette Lambert, without delay : Croix du Sud, 2, 1348 Louvain-la-Neuve, Mendel Building, 1st floor, room C.173. b. Then you should go to the enrollment office in Louvain-la-Neuve in order to register at the university. Mme K. Swaelens Secrétariat des Etudiants Place de l’Université, 1 1348 Louvain-la-Neuve You should be in possession of the following documents: 1. a valid passport or identity card (non-European Union citizens should be in possession of a visa);
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2. the UCL acceptance document "Autorisation d'inscription"; 3. a proof of health insurance (European health card, form E-111 or a private insurance certificate).

7. Studying at our Faculty a. Academic calendar
September 17, 2007 : December 22, 2007 : From December 24, 2007 to January 2, 2008 : From January 3 to January 19, 2008 : January 20, 2008 : January 29, 2008 : From March 24 to April 04, 2008 : May 17, 2008 : From June 2 to June 28, 2008 : From June 30 to August 15, 2007 : From August 18 to September 6, 2008 : September 15, 2008 : beginning of the 1st “quadrimestre” end of the 1st quadrimestre Christmas Holidays 1st period of exam end of the 1st period of exam beginning of the 2nd « quadrimestre » Easter Holidays end of the 2nd quadrimestre 2nd period of exam Summer Holidays 3rd period of exam beginning of the new academic year

Students are strongly advised to attend courses from the very beginning, in order to avoid any delay in your studies. b. The exams The University organizes 3 periods of exams : January, June and September. During the third exam session, the student can re-sit exams for those subjects for which he or she has not yet obtained a satisfactory result (< 10/20) or for which he or she has not yet taken the exam. Each exam however can only be taken twice during the year. At the end of your stay, a “Transcript of records” will be sent to the departmental coordinator of your home institution. This document is exclusively for academic recognition of courses taken at UCL by the home university. c. How to establish your learning programme ? http://www.ucl.ac.be/etudes/2006/programmes/fr/agro.html http://www.ucl.ac.be/etudes/2006/programmes/fr/agro.html

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d. Computer facilities After your registration at the UCL Central Administration, you will receive a student card and a login/password providing you access to internet and a UCL student email address.

8. Life in Belgium : general information a. Money The money used in Belgium is the Euro. You can open an account in a Belgian bank. We suggest you to have your bank send a given sum to one of the banks in Louvain-la-Neuve with your name and passport number. Once in Louvain-la-Neuve, you are entitled to open an account in the following banks : - Fortis Banque, Place de l'Université 6 - Tel. +32-10-48 04 70 - Dexia, Place de l'Université 34 - Tel. +32-10-457 19 99 - ING, Rue des Wallons 2 - Tel. +32-10-48 50 50 b. Facts about Belgium Belgium is a small country (30539 km²) with a population of slightly less than 10 million. It has been a constitutional monarchy since 1830. Brussels is the official bilingual capital of Belgium. Practically, this means that all the official indications like names of streets and traffic indications, fire prevention installations, fire exits, etc are given in both languages: French and Dutch. The majority of the people in Brussels speak French. The other language is Dutch. Dutch in Belgium is called Flemish but it is the same language as the one spoken in Holland, but with differences in accent, vocabulary and influences from French phrasestructures. English is rapidly becoming an important language in Brussels because of the numerous international organizations (EU, NATO, …). In restaurants, hotels, cafés one should not have too many problems getting around in English.

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c. Climate Belgium has a maritime climate, strongly influenced by the sea. As a consequence, the fog and the rain are common here, as well as weak falls of snow in winter. The most pleasant months spread out from June to September.

d. Cost of living
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A campus room: approximately 200-250 € per month Food: approximately 250 € per month Books and class material: approximately 250 € per term

e. Food in Belgium Belgian cooking is varied. In all seasons, you can find fruits and vegetables, also exotic ones coming from all over the world. On the campus of Louvain-la-Neuve, there are a lot of shops and three supermarkets. An open-air market takes place every Tuesday and Saturday. A new Mall (shopping center) has also opened next to the railway station. The university restaurants (Le Galilée and Le Sablon) offer a complete meal for about 3 to 5 €. http://www.louvainlanews.org/restosucl/index.php f. Public and private offices Shops : you can find a lot of different shops on the campus : food, clothes, gifts, newspapers, libraries, … Most of them are opened from 8:00 or 10:00 AM until 17h00 PM from Monday to Saturday; they are closed on Sunday. http://www.ahlln.be/ Banks : you can find different banks on the campus where you can open an account and make transactions. Most banks are opened from 9:00 AM to 3:00 PM, from Monday to Friday. Cafés and restaurants : there are plenty of them on the campus. Most of the cafés are generally opened from 8:00 AM to 1:00 PM; the restaurants are generally opened from 11:00 AM to 12:00 PM.
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g. Transportation In Louvain-la-Neuve, the campus is small and pedestrian. So, no need of public transportation to get around. If you want to travel, you can use trains or buses. In Brussels, there is a widespread network of public transportation with trams, buses and metro. One same ticket can be used during one hour on all forms of public transportation. You can buy tickets from the driver of the tram or the bus, or in the underground metro stations where they are sold at booths. Also available are daycards, 10-drive tickets or 5-drive tickets. After having purchased the ticket it must be validated it in the orange boxes inside the vehicles or at the entrance of the metro. There are regular controls. The Brussels metro is considered to be very safe. (However, always take care of your personal belongings, wallets and purses since pickpockets operate all over the world) Trains to other cities: Brussels has three main train stations (North, Central, and Midi). Trains to Belgian cities go from all three stations. In the Midi-station (or South-station) you can take the Thalys train to Paris (1h20) as well as the Eurostar train to London (2h40min). http://www.b-rail.be http://www.infotec.be/tec_wallonie/transport_wallon/tec_brabant_wallon.html http://www.stib.be

h) Water and electricity Water is drinkable everywhere, if not it will be indicated “Eau non potable”. Electric current is 220 volts. i) Religion Belgium is a predominantly roman-catholic country. Most churches in Brussels are Roman-Catholic. Most other religions also have prayer houses in Brussels. j) Ways and customs of Belgium Ways and customs are different from a country to another. In Belgium : - Prices can not be discussed - If you have an appointment for example at 10.00 o’clock, it is important to be in time
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Public holydays are : New Year (January 1)  Easter Monday  Labor Day (May 1)  Ascension Day  Whit-Monday  National Day (July 21)  Assumption Day (August 15)  All Saints' Day (November 1)  Armistice Day (November 11)  Christmas Day (December 25)  University holidays : September 27, Christmas break (2 weeks), Easter break (2 weeks)
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