INFOMATION TECHNOLOGY FUNDING/EXPENDITURES DEPARTMENTAL COST SUMMARY FISCAL YEAR 2010-2011 DEPARTMENT PRIOR YEAR ACTUAL 2008 - 2009 OPERATING BUDGET 2009 - 2010 TOTAL REQUEST 2010 - 2011 MEANS OF FINANCING STATE GENERAL FUND (Direct) INTERAGENCY TRANSFERS FEES & SELF-GENERATED REVENUES STATUTORY DEDICATIONS INTERIM EMERGENCY BOARD FEDERAL FUNDS TOTAL MEANS OF FINANCING EXPENDITURES AND REQUESTS PERSONAL SERVICES Salaries Other Compensation Related Benefits TOTAL PERSONAL SERVICES OPERATING EXPENSES Software Licensing Software Maintenance Hardware Rentals, Leases, or Financing Hardware Maintenance Data Lines and Circuits Contract Services Travel Supplies Other (Specify) TOTAL OPERATING EXPENSES TOTAL PROFESSIONAL SERVICES ACQUISITIONS AND MAJOR REPAIRS Hardware Acquisitions Major Repairs TOTAL ACQUISITIONS & MAJOR REPAIRS TOTAL EXPENDITURES AND REQUESTS AUTHORIZED FULL-TIME EQUIVALENTS (existing and new) Application Development Staff FTE Technical and IT Support Staff FTE Other Staff FTE Staff Augmentation FTE TOTAL FTEs Form IT-0 Tab-1 (9/09) INFORMATION TECHNOLOGY FUNDING PLAN FOR APPROVED IT REQUESTS FISCAL YEARS 2010 - 2014 Department/Agency Name Approved IT-10s With Funding in Existing Operating Budget IT-10 No. Project/Initiative Title Percent Complete Current FY 09-10 Fiscal Year 10-11 Planned Funding Fiscal Year 11-12 Fiscal Year 12-13 Fiscal Year 13-14 Total $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $0 $0 $0 $0 $0 FORM IT-0 Tab-2 (9/09) IT-0 Tab-1 Department Cost Summary Instructions This form aggregates pertinent information relating to Information Technology costs and requests to the department level. This form is designed to provide a review of Information Technology funding and expenditures for the Prior Fiscal Year, the Existing Operating Budget, and the Total Request for the coming fiscal year. Input the department title and update the fiscal year per column, in each column heading. Column: Prior Year Actual In this column input the amount actually expended on Information Technology for the previous fiscal year. Column: Existing Operating Budget List the total amount budgeted based upon the Appropriation Act plus all BA 7s approved per the date referenced in the “PREPARATION OF FISCAL YEAR 2010-2011 BUDGET DOCUMENTS” memorandum from the Division of Administration, Office of Planning and Budget. Column: Total Request This column is the Total Request for Information Technology for the next fiscal year. Row: Staff Augmentation FTE This is a new field to capture full-time contractor IT staff providing on-site staff augmentation via consulting/professional services contract. Note: Information presented on the IT‑0 represents the department's total Information Technology request and will be used in calculating the total STATE IT Cost. A sample IT-0 can be generated through the IT Request Workflow System showing the costs documented for IT-10's in the system. This sample IT-0 report is not intended to be an all inclusive IT-0, but only a starting point for organizations to create the IT-0. All costs associated with IT procurements should be included, even those not submitted via IT-10. There should be only one IT-0 form per department. IT-0 Tab-2 Funding Plan for Approved IT-10's Instructions This is a department report of the funding plan for IT-10s that have previously been approved by the CIO for which funds are in the Existing Operating Budget, itemizing planned costs by fiscal year from the current FY through the final year of planned funding. Input the department title. Column: Percent Complete Enter the percentage of the project that is completed as of October 5, 2009 Column: IT-10 No. and Project/Initiative Title Enter the IT-10 No. and the Project/Initiative Title for all IT-10s that have been previously approved by the CIO for which funds are in the Existing Operating Budget. Column: Current FY09-10 Enter the amount funded in the Existing Operating Budget for each approved IT-10. Columns: FY 10-11 through FY 13-14 Enter the amount of planned funding for each approved IT-10 for FY’s 09-10 through FY 12-13. Column: Total This column is a computed total for FY 09-10 through FY 13-14 Note: A sample IT-0 report can be produced through the IT Request Workflow System showing all approved IT-10's with cost in the fiscal years reported on the IT-0 Tab-2. There should be only one IT-0 (Tab-2) form per department.