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					HCMJA211 - Disability/Workers' Compensation/Disability Separation Matrix

Disability/Workers' Compensation/Disability Seperation Matrix Includes Action Reasons and Time Sheet Entries
PLA DSP Action/Reason Pending Disability Pay PLA DIS Disability Pay PLA WCP Workers' Comp Pending PLA WCB Workers' Comp Pay PLA OIL Occupational Injury Leave TER DBS Disability Separation w/o Pay and Insurance Use when the disability separated employee doesn't need insurance and doesn't need to be paid for anything. For example, an exempt employee on workers' comp who is then disability separated. Yes No TWP DSI Disability Separation with Insurance TWP TWP Termination with Pay RET DIR Disability Retirement

When to use

Use while the employee is Use while the employee's disability claim receiving workers' comp. Use once the is pending. Enter this code on the first Use while the employee's The employee will receive employee's claim for day the employee doesn't work. Can be workers' comp claim is payments outside the disability leave utilized for as long as it takes for the claim pending. system, but this code is benefits is approved. to be approved/denied. necessary for insurance purposes. No No No Yes No No Yes/No (OAKS looks at Union Code) No No No No

Agency will enter for employees who are eligible to receive OIL benefits.

Use for bargaining unit Use for employees who employees who are disability are disability Use if employee is separated, but insurance is separated, but who still disability retired still due to the employee. For have pending or active through PERS or example, bargaining unit disability claims and other public pension employees receiving workers' are still eligible for system. comp benefits. insurance. Yes No Yes Pending/Yes No No

Is there a disability separation? Does EE receive disability leave benefits? Does EE receive insurance? Does this require a PA form? Are leave balances paid off?

No No

Yes No No

Yes No No

Bargaining Unit only No No

Yes No No

No Yes Yes

Yes Yes Yes

Yes Yes Yes

No Yes Yes

Timesheet entries

When disability pay If disability leave has not been approved trcs are used, health and no leave is available, health insurance insurance can be advanced using reimbursement will be DSPND. If the EE requests leave, normal paid automatically. leave hours should be entered on the This is true for all timesheet until an approved disability Disability and FMLAexists. disabilty pay TRCS.

WCPND trc for a union employee will automatically add health Health Reimbursement insurance must be added through reimbursement, WCREG additional pay, HRB. This should be used for can be set up as recurring employees eligible to be with an end date, mark only paid for first 7 days as 1st and 2nd pay periods. defined in the bargaining agreement.

Use OIL trcs, health reimbursement will be added automatically.

Timesheet is closed, employee is paid nothing.

Timesheet is closed for entries. Health insurance reimbursement, due for bargaining unit employees must be added through additional pay HRB.

Health insurance reimbursement will be Timesheet is closed, automatically added by no entries needed. system when disability pay trcs are used.

Revised 05-28-08

Disablity/Workers' Compensation/Disabilty Separation Matrix HCMJA211

Time Reporting Codes with Health Reimbursement

HTHPR DSPND WCPND OILLV BIRTM FMBRM

HEALTH REIMBURSEMENT WITHOUT RETIREMENT

Disability Pending Workers Comp Pending Occupational Injury Leave Birthmom FMLA - Birthmom HTHPD HEALTH REIMBURSEMENT WITH RETIREMENT FDSBN FDSBY FDSCN FDSCY FDSDN FDSDY FDSEN FDSEY FDSFN FDSFY FDBNV FDBNW FDBYV FDBYW FDCNV FDCNW FDCYV FDCYW FDDNV FDDNW FDDYV FDDYW FMLA - Disability B Not Supplemented FMLA - Disability B Supplemented FMLA - Disability C Not Supplemented FMLA - Disability C Supplemented FMLA - Disability D Not Supplemented FMLA - Disability D Supplemented FMLA - Disability E Not Supplemented FMLA - Disability E Supplemented FMLA - Disability F Not Supplemented FMLA - Disability F Supplemented Disability B Not Supplemented V Disability B Not Supplemented W Disability B Supplemented V Disability B Supplemented W Disability C Not Supplemented V Disability C Not Supplemented W Disability C Supplemented V Disability C Supplemented W Disability D Not Supplemented V Disability D Not Supplemented W Disability D Supplemented V Disability D Supplemented W

DISBN DISBY DISCN DISCY DISDN DISDY DISEN DISEY DISFN DISFY DSBNV DSBNW DSBYV DSBYW DSCNV DSCNW DSCYV DSCYW DSDNV DSDNW DSDYV DSDYW

Disability B Not Supplemented Disability B Supplemented Disability C Not Supplemented Disability C Supplemented Disability D Not Supplemented Disability D Supplemented Disability E Not Supplemented Disability E Supplemented Disability F Not Supplemented Disability F Supplemented Disability B Not Supplemented V Disability B Not Supplemented W Disability B Supplemented V Disability B Supplemented W Disability C Not Supplemented V Disability C Not Supplemented W Disability C Supplemented V Disability C Supplemented W Disability D Not Supplemented V Disability D Not Supplemented W Disability D Supplemented V Disability D Supplemented W

Revised 05-28-08

Disablity/Workers' Compensation/Disabilty Separation Matrix HCMJA211


				
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