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					Maidu Neighborood Garage Sale
Date Task Responsible Party Details Usually late April (April 28 in 2007), however, an experienced Garage sale shopper suggested we should plan our event to occur as close to the 1st or 15th day of the month to correspond closer to company payroll dates Permission from Maidu Elementary and Sargeant for using property on day of sale. May use until 2 PM for flyer box with maps. Include description of garage sale, benefits (garage sale kits, advertising, participation level, leftover pick up), solicit volunteers and provide list of available tasks for volunteers, solicit raffle donors. We usually have a raffle for all garage sale entrants with great donated prizes/services form neighbors. Different sponsors have participated at different levels depending on sponsor participation decide what will go in packets and any other details that may be needed to advertise the sale Registration form should include a box to check for charitble pickup of leftovers. Keep spreadsheet of addresses. There was discussion of shirts for volunteers including shirts with "MAPS" on the back for our map volunteers Include successful garage sale tips in newsletter in advance of the event to help participants prepare.

Jan

Choose Date

MNA Board

Jan

Obtain Permission

MNA Board

Jan

Advertise in Maidu Newsletter

MNA Board

Jan

Determine Sponsor

MNA Board

March-April March-April March-April

Collect Fees/Registration T-Shirts Garage Sale Tips

Treasurer Sponsor MNA Board

March

Solicit Volunteers

MNA Board

Use newsletter, email and meetings to solicit. Usually able to get a a boy scout troop to help. r.r. & Hackamore r.r. & Johnson Ranch r.r & Mclaren Thistledown & Mclaren (sign only for future years) E. Roseville Pkwy & N. Cirby (very slow; did not cover in 2008) Old Auburn & Ridgecrest Old Auburn & Boston Commons N. Cirby & Champion Oaks (very slow; move to S. Cirby and Champion Oaks in 2009?) Possibility - New Hope Animal Foundation for pickup. 652-4164. Lynn Howe loomisgal@cs.com Be sure to review which items are acceptable or not for donation and to include this info in the garage sale kits

March

Contact Charitable Organization

MNA Board

Month before sale 2 weeks before the sale

Create Garage Sale Kits Maps

Sponsor and board Cartographer

Packet inlcudes: 1. pen 2 note pad 3. "Successful garage sale hints" flier 4."Ten tips for garage sale success" flier 5. Three balloons. Letter explaining where to get balloons filled 6. Bright "Garage Sale" sign - advise participants on a cul-de-sac or less-traveled road to put balloons or another indicator on an intersection to direct traffic to their house 7. Five maps. Explain that participants should have maps displayed at their garage. For buyers that need maps. 8. Stickers for pricing garage sale items. 9. Any coupons you might obtain from local merchants. 10. Keller Williams/State Farm propaganda. :) 11. List of acceptable leftover items for donation to charity (if we have coordinated this effort with a charity) and how and when they will be picked up following the sale 12. Include Maidu NA Presidents letter promoting the Neighborhood Association 13. Preliminary Garge Sale maps to make available to shoppers (may not include all addresses since we always have late registration) ...perhaps more goodies Prepare initial version of map based on addersses received to date and post to the website Board needs to decide how to best accommodate this. Need emphasis on final date to turn in fees to be able to get a packet.

Week before the sale

Distribute Garage Sale Kits

Volunteers

Week before the sale

Sacramento Bee

Volunteer

The Sacramento Bee ad for two days ran $79.95 (Fri & Sat) Mention that we have 100 homes participating and the boundaries are homes on the east side of Rocky Ridge from McLaren to Hackamore, the homes around Maidu Park, the homes between Boston Commons and Ridgecrest on the north side of Old Auburn - look for balloons. We want to give our sponsor as much coverage as we can: HUGE MAIDU NEIGHBORHOOD GARAGE SALE, SAT, APRIL 25, 8AM-2PM. 90 families signed up; maps at neighborhood entrances. Rocky Ridge (McLaren to Hackamore); around Maidu Park; & between Boston Commons & Ridgecrest (North of Old Auburn)

Run ad on Craigslist for Thurs thru Sat TIITLE: HUGE MAIDU NEIGHBORHOOD GARAGE SALE -SAT. APRIL 28, 8 AM TO 2 PM (90 HOMES IN ROSEVILLE MAIDU NEIGHBORHOOD) TEXT: HUGE ANNUAL ROSEVILLE MAIDU NEIGHBORHOOD GARAGE SALE -- 90 HOMES PARTICIPATING ON SATURDAY, APRIL 25 8AM - 2PM. Maps showing participants available at neighborhood entrances. Rocky Ridge from McLaren to Hackamore; homes around Maidu Park; and homes between Boston Commons and Ridgecrest on the north side of Old Auburn. This fundraising event by and for the Maidu Neighborhood Association is sponsored by Melinda Shrader of Coldwell Banker and Anita and Jerry Dizon of State Farm. Provide charity (if necessary) with final list of addresses who would like a pick-up of leftover items after garage sale. Treasurer will have list of participating addresses Volunteer makes 8 large signs: GARAGE SALE MAPS HERE for Map Volunteers to place of windshield of car (in compliance with Roseville sign laws) or tape to folding chair at map distribution sites

Week before the sale

Craigslist

Volunteer

2 days before sale

Charitable Organization Communication

MNA Board

2 days before sale

Signs

Volunteer

2 days before sale

Maps

Sponsor and/or Treasurer

Finish maps (approx 600 and deliver to whomever will be printing. Maps should be large with street names legible and "dots" not obscuring street names (3/4 pg map and 1/4 pg sponsors). List of participating adresses on the reverse. Treasurer will have all addresses and can update until the last minute. Sponsor (or volunteer) will need to print an deliver to both helium station volunteers by Friday night. (Scott Reid and David Allen have copies of the 2008 map) Post the maps to the web site so early birds can print their own. Also post directions to the neighborhood. Pick up two 25 lb helium tanks, extra string and extra baloons (coordinate colors with sponsor) Friday - Party City is easy. Deliver to person in charge of each balloon filling station (Sargeant & Maidu schools). Ensure that each helium station volunteer has balloons, string, and helium by Friday night. One helium location should have all the maps and all the signs as well - this is where map volunteers will congregate in the morning (usually around 6:45 AM).

Day before sale

Helium

Sponsor or volunteer

Day before sale

Deliver Supplies

Sponsor or volunteer

Day of sale Day of sale

Distribute Maps & Fill Helium Balloons Mobile Balloon & Map Delivery

Volunteers Sponsor

Helium Volunteers: Sargeant Elementary (Willard Dietrich Park) and Maidu Elementary School. Garage sale participants will bring empty ballons to fill - give them ballons you've already filled, fill their empty balloons for the next folks. Map Volunteers: As you hand out maps put an "X" on intersection you are at so buyers understand map better. Direct buyers to first home near your intersection. Don't leave any intersection before 9:30 AM, try to stay until at least 11 AM. Especially intersections that are in the Sacramento Bee ad. McLaren to Hackamore, Ridgecrest and also Boston Commons. Exchange cell phone numbers so that our mobile map volunteer can refill maps as needed. Remember that Rocky Ridge entrances seem to have the most activity. One map volunteer should remain at a determined intersection for the duration OR have maps in a flyer box somewhere (e.g Maidu Elementary school) and note that in our ads. We could also have flyer boxes up at other map intersection for volunteers to leave after 11 AM. Sponsors take balloons & MAPS to garage sale participants from 8 - 10am?

Day of sale

Raffle Prize Deliery

Volunteer

Create method for drawing (names in a hat?) and draw raffle winners at the primary helium station. Drive around and deliver prizes to winners during the sale.

Volunteers
Postion Task Location Volunteer Cell #

Sac Bee ad

place ad one week prior

Lori

Craigslist

place ad within one week prior Make 8 signs on large poster board or cardboard box parts: Deliver to Helium Station Volunteers or Sponsor GARAGE SALE MAPS HERE before Garage Sale Day Hand out maps from 8-10:30 AM or so, pick up maps from designated Helium Station " " sign only? " " "

Lori

Sign Maker

Map Distribution Map Distribution Map Distribution Map Distribution Map Distribution Map Distribution Map Distribution

Rocky Ridge & Hackmore Rocky Ridge & Johnson Ranch Rocky Ridge & McLaren Thistledown & McLaren Old Auburn & Ridgecrest Old Auburn & Boston Commons N. Cirby & Champion Oaks

Map Support

Ensure map volunteers have map refills or other needs met be mobile! Help Sponsor(s) blow up balloons on Garage Sale Day, provide maps to map volunteers, have additional Garage Sale kits from those who may not have received theirs. Volunteers should arrive at 6:45 AM and finish by 8 AM William Dietrich Park " " " William Dietrich Park Maidu Elementary School Maidu Elementary School

Helium Station Volunteer Helium Station Volunteer Helium Station Volunteer Helium Station Volunteer

David

Raffle Prize Coordinator

Put names in a hat (or other method) and draw winners at the primary helium station on garage sale day. Drive around Probably Maidu Elementary School (wherever is the and deliver prizes to winner. primary meeting place for volunteers). This responsibility is typically handled by sponsor with assistance from treasurer. May require assembly assitance from volunteers during the week prior to garage sale.

Garage Sale Kit Volunteer

Garage Sale Map Printing

This responsibility is typically handled by sponsor, but will need to coordinate with Treasurer for complete list of addresses. Used Sir Speedy in the past for half price.

Misc Details In 2006, Garge Sale time was 7 AM - 1 PM, helium stated at 6:30 AM In 2007, Garage Sale time was 8 AM to 2 PM, helium started at 7:15 AM We should allow sponsors to use garage sale for a fundraiser among their company members. Example: Use my garage to have Christine get fellow Keller Williams employees to donate items for Keller Williams garage sale at my garage. Proceeds go to their favorite charity. Just a thought? Letters to garage sale holders who did not register? In 2007, approx. 81 homes participated and 13 raffle prizes were donated by neighbors


				
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