Cover-Instruction-Letter

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East Asia Regional Council of Overseas Schools ELC Bldg., Brentville Subdivision, Barangay Mamplasan, Biñan, Laguna 4024 Philippines Tel: (63-49) 511-5993/4 Fax: (63-49) 511-4694 Email: info@earcos.org

EARCOS ADMINISTRATORS’ CONFERENCE (EAC2008)
July 14, 2008 Dear EAC 2008 Delegates: We hope that this finds you well and looking forward to our meeting in Kota Kinabalu in early November for the EAC 2008. Please register early for the conference and for the lodging. BE AN EARLY BIRD! You will save money and have a great place to stay! The Sutera Harbour Resort will hold rooms for EARCOS until the 26th of September, so please make your reservations for rooms before this date. After that, rooms will be on a space-available basis. We believe that a “first come-first served” basis is the only fair way to manage the registration process, both for the conference and the hotel.

CONFERENCE REGISTRATION FORMS (PLEASE READ THIS CAREFULLY!)
➢ The easiest way is to go to the bottom of the spreadsheet and you will see TABS (Cover Instruction Letter and Registration Form) along with a TAB for the FINAL INVOICE. Completing these is self-explanatory with a direction reminder on the top of the page. Any of the pages can be printed individually or you can print them all at the same time by using the PRINT ENTIRE WORKBOOK button in the PRINT Dialogue box after you have gone to <File Print>. ➢ This worksheet is password protected. If you have any problem, please let us know or see your “tech person.” ➢ The Registration Form and payment are due September 17, 2008. Please do NOT fax the registration form; send it to the email address <eac2008@earcos.org>. The regular conference registration fee is the same as for the 2007 conference. Details on conference registration fees: "Early bird" — $340.00 - form and payment received by Sept. 3, 2008 Regular Fee — $360.00 - form and payment received from Sept. 4 until Sept. 17, 2008 Late fee — $380.00 - form and payment received after Sept. 17, 2008 The invoice will calculate your fees automatically based on the date you place on the form and send it to the EARCOS office. (Directions for payment are on the invoice). Spouses of delegates are welcome to register for a fee of US $175.00. Spouses are invited to all social activities (coffee breaks, receptions, dinners) and all conference sessions EXCEPT the preconferences and the Job-a-like sessions. Please note the refund and exchange policies on the registration form. ➢ If a registrant requires vegetarian meals, please indicate this as well. ➢ Please ensure that EARCOS office receives the registration by the dates listed above. ➢ The check or credit card payment should reflect the amount on the last tab marked INVOICE. The total amount is on the last tab marked INVOICE. Payment must be made by a U.S. $ check or credit card payable to EARCOS. Check and credit card are the only means available for payment. U.S. $ checks drawn on foreign banks can be accepted if they are payable to or through a U.S. bank. Please send checks made out to EARCOS directly to the EARCOS office. Should you have any further questions about payments, please call the EARCOS office and we will assist.  Delegates will be given a conference nametag, which will serve as the “ticket” for admission to all conference events. Nametags will be required throughout the conference for workshop sessions and social functions. ➢ We would also like to invite you to advertise or sponsor for this conference. These forms will be available on our web site at www.earcos.org. Go to the Forms button or click here http://www.earcos.org/form_ads_sponsorEAC.html. Please note the specifications and deadlines stated on these forms for advertising and support opportunities. We, in turn will offer extra special exposure for all those who offer additional support.

➢ We would also like to invite you to advertise or sponsor for this conference. These forms will be available on our web site at www.earcos.org. Go to the Forms button or click here http://www.earcos.org/form_ads_sponsorEAC.html. Please note the specifications and deadlines stated on these forms for advertising and support opportunities. We, in turn will offer extra special exposure for all those who offer additional support.

SPEAKERS, TITLES, AND DESCRIPTIONS
For your information, a list of speakers with their titles and descriptions of workshops are available on our web site at www.earcos.org/eac2008/workshop.html. Although we hope for no cancellations or revisions, please note that this is an INCOMPLETE list and subject to change. The conference schedule will be posted on the EARCOS website as soon as it is finalized.

HOTEL RESERVATION FORM
On line hotel reservation at Sutera Harbour Resort for 2008 EARCOS Administrators’ Conference (EAC 2008) is available; please click here https://armada.websitewelcome.com/~sutera/secure_contact.php. You will have a confirmed reservation upon your receipt of on line confirmation from the hotel. Please contact them if you do not receive such confirmation. The Sutera Harbour Resort will hold our room allotment until September 26th, so please reserve early!! PLEASE REMIND ALL DELEGATES THAT BREAKFAST IS INCLUDED AS PART OF THE ROOM RATE AT THE SUTERA HARBOUR RESORT. For those of you who are staying at another location, there is NO provision for breakfast at the Sutera Harbour Resort as part of the conference registration fee, but there could be breakfast offered with rooms at other hotels.

TRANSPORTATION FROM AIRPORT TO HOTEL
The Borneo Passages will offer their services for transportation from the airport to the hotel. For transportation arrangement and cost, you may contact to Attn. Hazrain Bin Shari, operations@borneopassages.com, sales2@borneopassages.com, or mregis@pc.jaring.my. (Note: When you make the booking, please identify yourself as a delegate of EAC 2008). If you have any questions about registration, please contact the EARCOS office. We are looking forward to seeing you in Kota Kinabalu in November! Regards, EARCOS Team

EAC 2008
Kota Kinabalu, Sabah, Malaysia Nov. 1– 4, 2008

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CONFERENCE REGISTRATION: Associate Institution Members
Please complete this form electronically on MS Excel document and return with payment by September 17, 2008. Send electronic form immediately to Vitz at (eac2008@earcos.org) as soon as it is completed.

Mail or courier: EARCOS, Brentville Subd., Brgy. Mamplasan, Biñan, Laguna 4024, Philippines Telephone: 63-49-511-5993/5994 Fax:63-49-511-4694

PLEASE E-MAIL THIS FORM AS AN ATTACHMENT
Company:
Mailing Address Phone: Fax: Email: – required

* DATE: mm/dd/yy
Vegetarian YES/NO First Name Last Name

Title

Email

1 2 3 4 5 6 Spouse Name: 1 2

3 4

Exhibitor Tables:
Exhibitors must be EARCOS members and must be registered as delegates for the conference.

No. of Tables Requested

at $ 200.00 = $

$0.00

Please list any special requests or requirements below:

CONFERENCE REGISTRATION DUE SEPTEMBER 17 —› $ 360.00
For registrations RECEIVED BY September 3, 2008 (early bird fee) —› $340.00 For registrations RECEIVED BY September 3, 2008 (early bird fee) —› $340.00
Registration Fee Spouse Early Bird Discount per Person Late Fee per Person

$ $ $ $

360.00 175.00 (20.00) ->Applied to Invoice 20.00 ->Applied to Invoice

Total delegate registration Total Spouse registration Total for exhibitors’ tables

$0.00 $0.00 $0.00

Total Conference Registration Fee Due
FOR EARCOS OFFICE USE ONLY
1. Date Form Received: 4. Bank Name: 2. Receipt #: 5. Check #: 3. Amount Correct Yes 6. Dated: No

$0.00

EAC 2008
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INVOICE
DATE: January 1, 1904 Company: 0

are needed to see this picture.

Item Total Registrants Early Bird Discount Late Fees Total Exhibitor Table Spouse

Count 0 0 0 0 0

$ $ $ $ $

Each 360.00 (20.00) 20.00 200.00 175.00

Extended $ $ $ $ $ -

REGISTRATION TOTAL $

-

BALANCE DUE $

-

PLEASE READ!!!
Terms of Payment: Conference registration form and payment are DUE by September 17, 2008. Registration fee AFTER this date is U.S. $380.00. Until September 17, you may exchange any delegate (for whom you have already paid) for another delegate with NO penalty. After September 17, cancellation penalties and late charges apply to exchanges also (i.e., cancelled delegates receive refunds as below, and new delegates pay the late registration fee). Cancellation by September 17, 2008, will be entitled to a FULL refund. Cancellation AFTER September 17, 2008, will be refunded 50% of the registration fee. Cancellation after October 1, 2008, will be entitled to NO REFUND. Payment must be made by a U.S. $ check or credit card payable to EARCOS. Check and credit card are the only means available for payment. U.S. $ checks drawn on foreign banks can be accepted if they are payable to or through a U.S. bank. Please send checks made out to EARCOS directly to the EARCOS office, along with a copy of your registration form. Should you have any further questions about payments, please call the EARCOS office and we will assist.

Credit Card Payment
Mark 'X' the card type:

Card Type:

VISA MASTERCARD AMEX DISCOVER

Card Number: Expiration Date: Name: Billing Address:


				
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Description: Cover-Instruction-Letter