Docstoc

Form---California-Community-Colleges-Chancellors-Office

Document Sample
Form---California-Community-Colleges-Chancellors-Office Powered By Docstoc
					INSTRUCTIONS FOR COMPLETING THE MIDYEAR REALLOCATION FORM REQUEST/RETURN OF UNUSED DSPS AND DEAF/HARD OF HEARING FUNDS DUE: Must be postmarked by March 2, 2009.

PURPOSE

This midyear reallocation form provides the System Office with information necessary for determining the redistribution of unused FY 2008-09 DSPS and DHH funds. Each college will be required to provide written confirmation of the maximum amount of DSPS/DHH funds that the college would accept. Please note that DHH funds require a 1:4 (district:state) match. Upon written confirmation from all colleges, the midyear reallocations will be posted by March 20, 2009.

Each college requesting and/or returning funds shall submit this form. Colleges with no submission will be deemed as having no request for additional funds nor a declaration of returned funds. The act of returning DSPS funds will not affect the calculation of the FY 2008-09 allocations. (The 95% base guarantee is based on the prior year's initial allocation.) PART 1: RETURN OF UNUSED FUNDS DSPS Allocated Funds:

Step A: Fill in the amount (in whole dollars) of DSPS funding you are returning on line 1. The act of returning DSPS funds will not affect the calculation of the FY 2008-09 allocations. Place a zero if no funds are being returned. Deaf/Hard of Hearing (DHH) Funds:

Step B: Fill in the amount (in whole dollars) of DHH funding you are returning on line 2. The act of returning DHH funds will not affect the distribution of the FY 2008-09 DHH funds. Place a zero if no funds are being returned. Note: Do not include the matching portion as part of the amount of DHH funds being returned. (Example: If DHH expenditures are expected to be $25,000 less than budgeted, return up to $20,000, not $25,000.)

PART 2: REQUEST FOR UNUSED FUNDS DSPS Allocated Funds: Step C: Fill in the amount of DSPS funding you are requesting on line 3. Deaf/Hard of Hearing (DHH) Funds:

Step D: Fill in the amount (in whole dollars) of DHH funding you are requesting on line 4. Please note these funds must be expended in accordance with the allowable uses as established by the Deaf and Hard of Hearing Advisory Group and require a 1:4 (district:state) match. This amount requested should be the figure in addition to any amount your college has been previously awarded. Please enter a zero if no funds are being requested.

Step E: On line 5, enter the amount (in whole dollars) of matching funds. This figure must be at least 25% of the figure entered in line 1. DHH funding may only be matched with funds from sources other than the DSPS allocations.

D:\Docstoc\Working\pdf\79a9f4f8-2355-4902-9e90-fe90bb7497c8.xls\1. instructions Printed: 11/27/2009 7:19 PM Page 1 of 5

INSTRUCTIONS FOR COMPLETING THE MIDYEAR REALLOCATION FORM REQUEST/RETURN OF UNUSED DSPS AND DEAF/HARD OF HEARING FUNDS DUE: Must be postmarked by March 2, 2009.

PART 3: DISTRICT AND COLLEGE CERTIFICATION

This section must have names typed in and be signed by the designated College's District Business Manager, DSPS Supervising Administrator, and the DSPS Coordinator. The District Business Manager's signature provides the System Office with assurance that the district's DSPS expenditures reflect the above information. Original signatures must be submitted to the System Office. The college should also provide a contact person who will be available to answer any questions regarding the report.

NOTE: END OF YEAR REPORTING OF DEAF/HARD OF HEARING FUNDS The DHH funds are provided to cover expenses associated with instruction-related interpretation and live captioning services only.

Because the DHH funds have a 1:4 matching requirement, DHH income and qualifying DHH expenses must be reported on the End of Year Report. The DHH matching funds will also be reported separately from other College Effort on the End of Year Report. DHH matching funds are not eligible for future reimbursement under College Effort.

D:\Docstoc\Working\pdf\79a9f4f8-2355-4902-9e90-fe90bb7497c8.xls\1. instructions Printed: 11/27/2009 7:19 PM Page 2 of 5

DISABLED STUDENTS PROGRAMS AND SERVICES 2008-09 MIDYEAR REALLOCATION FORM REQUEST/RETURN OF UNUSED DSPS AND DEAF/HARD OF HEARING FUNDS

Report Due: March 2, 2009

California Community Colleges Student Services & Special Programs 1102 Q Street Sacramento, CA 95811-6539

D:\Docstoc\Working\pdf\79a9f4f8-2355-4902-9e90-fe90bb7497c8.xls\2. report cover Printed: 11/27/2009 7:19 PM Page 3 of 5

DUE: Must be postmarked by March 2, 2009 College: - please select College FY 2008-09

PART 1: RETURN OF UNUSED FUNDS
DSPS Allocated Funds Total (Whole $'s) Line 1: Amount of DSPS Allocated Funds Being Returned*

Deaf/Hard of Hearing (DHH) Funds Total (Whole $'s) Line 2: Amount of DHH Funds Being Returned**

PART 2: REQUEST FOR ADDITIONAL FUNDS
DSPS Allocated Funds Total (Whole $'s) Line 3: Amount of DSPS Funds Being Requested*

Deaf/Hard of Hearing (DHH) Funds Total (Whole $'s) Line 4: Amount of DHH Funds Being Requested** Line 5: Amount of College Match***

* DSPS Funds (Returned/Requested): This figure represents the amount of DSPS funds being returned/requested for the FY 2008-09 midyear reallocation. Enter an amount in lines 1 and 3. Any line left blank will be recorded as zero. ** DHH Funds (Returned/Requested): This figure represents the amount of DHH funds being returned/requested for the FY 2008-09 midyear reallocation. Please note these funds require a 1:4 (district:state) match. Enter an amount in lines 2 and 4. Any line left blank will be recorded as zero. *** College Match: This figure is the amount of matching funds from sources other than the DSPS allocations. This figure should be at least 25% of the figure entered in line 4.

D:\Docstoc\Working\pdf\79a9f4f8-2355-4902-9e90-fe90bb7497c8.xls\3. input - Part 1, 2 Printed: 11/27/2009 7:19 PM Page 4 of 5

DUE: Must be postmarked by March 2, 2009 College: - please select College FY 2008-09

PART 3. DISTRICT AND COLLEGE CERTIFICATION
For any questions regarding this report please contact: Phone Ext. Name Phone Email We hereby certify the foregoing pages to be accurate, in accordance with Education Code Section 84850, Title 5 of the California Code of Regulations , and the instructions accompanying this form. We understand that the information provided in this form may result in an adjustment to our DSPS allocation.

Superintendent/President TYPED

SIGNATURE

DATE

District Business Manager TYPED

SIGNATURE

DATE

DSPS Supervising Administrator TYPED

SIGNATURE

DATE

DSPS Coordinator TYPED

SIGNATURE

DATE

D:\Docstoc\Working\pdf\79a9f4f8-2355-4902-9e90-fe90bb7497c8.xls\4. input - Part 3 Printed: 11/27/2009 7:19 PM

Page 5 of 5


				
DOCUMENT INFO
Shared By:
Tags: Form-, --Cal
Stats:
views:19
posted:11/28/2009
language:English
pages:5
Description: Form---California-Community-Colleges-Chancellors-Office