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									SUMMARY RECORD OF INSARAG ASIA PACIFIC GROUP MEETING, SEOUL, 1-3 NOV 2000

1. The meeting of the INSARAG Asia - Pacific Regional Group was held in Seoul, Korea from 1 - 3 Nov 2000 under the Chairmanship of Korea. A list of those who attended the meeting is attached at Appendix A . 2. The meeting was opened by Mr. Kwon, Hyung - Shin, Commander General, Headquarters Civil Defence and Disaster Management, Ministry of Government Administration and Home Affairs, Republic of Korea. It commenced with a review of the decisions taken at the earlier INSARAG Asia Pacific Regional Group meeting held in Canberra, Australia in March 2000. The participants were of the opinion that suitable action had been taken by the Secretariat and concerned entities to ensure progress on all matters which needed to be pursued. 3. Thereafter, new members i.e. Cambodia, China and Malaysia presented the current status of their SAR capabilities and the earlier members i.e. Australia, Japan, New Zealand, Singapore and the Republic of Korea updated the meeting on developments in their capabilities since the last meeting. India was an observer. There was also a briefing by OCHA on the establishment of the On Site Operations Coordination Centre (OSOCC) followed by a discussion on the experience of the actual deployment of the OSOCC in 1999 during the emergencies in Colombia, Mozambique, Turkey and Taiwan, 4. In a discussion led by the Vice - Chair, Australia, there was a presentation on the salient features of the INSARAG Guidelines by OCHA and a recapitulation of the decisions taken at Canberra. This was followed by each country presenting an account of their current status in complying with the guidelines. Concerning the work rotations, Japan, while accepting the idea, raised for consideration by INSARAG the rationale of the idea of putting full force at the initial stage of the rescue work as well, as the possibility of rescuing people alive decreases rapidly over time. It also pointed out that the role of the OSOCC was over emphasized when the OSOCC does not always exist at the site, based on the past experience, as against the Local Emergency Management Agency (LEMA). The meeting agreed that:    The INSARAG Guidelines were a living document and a very useful check list for national emergency management entities; Cambodia, China and India would review the document and send comments to the INSARAG Secretariat; One area which may need a revision in the Guidelines pertains to the need for the affected country to establish a Reception Centre for SAR teams at the airport at the earliest without awaiting the arrival of the UNDAC team to establish the OSOCC.

5. In the context of the Guidelines there was also a discussion on whether there needs to be a mention in the Guidelines of the responsibility of Media management. It was decided that it is basically the responsibility of the disaster-affected country. 6. Australia offered to hold the Annual International SAR Team Leaders meeting for 2001 in New South Wales to coincide with the Rescue Expo to be held in Sydney in 2001. There was support from the participants for this suggestion. It was decided that the INSARAG Secretariat will make this offer known during the INSARAG Africa Europe meeting to be held in Tunisia from 16 - 18 Nov 2000. Once the dates and venue are finalized by Australia, the INSARAG Secretariat will inform all SAR teams. 7. There was a discussion on the possibilities of conducting a regional joint disaster management exercises amongst the members of the regional group. Singapore stated that it already has a bilateral SAR exercise with Malaysia once every two years and was willing to have a similar bilateral exercise with any other country. It was decided that any interested country should contact Singapore on a bilateral basis. 8. Australia stated that their experience of sending a participant to Sweden this year to take part in Ex TRIPLEX arranged by OCHA in cooperation with the five countries of the International Humanitarian Partnership (IHP - Finland, Sweden, Denmark, Norway and UK) was very positive and suggested that a similar regional exercise could be thought of in the region. OCHA outlined the concept of such an exercise and the inputs that are required to conduct such an exercise; these were quite modest. OCHA stated that should it be decided to hold such an exercise, it could deploy the UNDAC team and an OSOCC at no cost to the host country. Since the bilateral Singapore – Malaysia exercise is scheduled for 2002, the participants felt that the gap was too great and there was a need to hold a separate exercise in 2001. OCHA suggested that in view of its location, experience and facilities, Singapore consider hosting a regional exercise in 2001 at a date convenient to it. Singapore stated that OCHA should route this proposal to the Government of Singapore through the Ministry of Foreign Affairs for consideration. Australia, China, Malaysia stated their willingness, in principle, to join the regional exercise if it is held in Singapore. Japan wanted to see the proposal before it considers its position. 9. During the meeting, in accordance with the decision taken in Canberra, a one day table top exercise was jointly organized by Korea and OCHA and held with the following aims:     To consolidate the input and discussions conducted during the INSARAG Meetings To raise awareness of the mechanics of international emergency response To facilitate open discussion and the sharing of experiences and expertise amongst participants To consider the demands placed amongst an affected country with the request, reception and management of International SAR Teams

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The exercise met all its aims and was widely appreciated by all participants. 10. Korea stated that they have training courses on SAR in their 119 unit on a regular basis and could accommodate up to 40 participants from other countries in the region, They were prepared to offer these course vacancies on a ‘ no in – country cost’ basis to countries of the region. On being asked about schedules and details, they requested that Mr. Byun be contacted by e-mail for details. Singapore also stated that they were prepared to offer vacancies on their International SAR course. 11. Korea suggested that training standards for skills in SAR operations should be established by INSARAG. After some discussion, it was decided that the INSARAG Secretariat would place this proposal before the INSARAG Training Working Group. 12. OCHA as INSARAG Secretariat, informed the meeting of the recommendation contained in para.135 (m) of the UN Secretary General’s report to the UN Economic and Social Council (ECOSOC) dated 30 May 2000, in which he has recommended that member states create a Convention to cover the deployment and utilization of international urban search and rescue teams. It also informed the meeting that Switzerland had decided to follow up on this and appointed a consultant to prepare a draft Convention and also arrange a meeting of interested countries. All participants appreciated the information and wished to be kept informed on progress so that they could also participate in discussions on the Convention. 13. The question of hosting the next INSARAG Asia Pacific Regional meeting was also discussed. New Zealand offered to host the meeting in November 2001. The meeting decided to gratefully accept the offer made by New Zealand. Once New Zealand finalizes the dates, the INSARAG Secretariat will inform all countries in the region. China expressed the wish to host a regional meeting in the future, possibly in 2002. 14. Korea gave a live demonstration of the very impressive capabilities of their National 119 Rescue team to all participants. OCHA made a presentation on the International Emergency Response system and the UNDAC team to the participants. Subsequently some countries stated that they would get in touch with OCHA‘s Field Coordination Support Unit (FCSU) bilaterally to enquire on modalities for joining the UNDAC system. 14. New Zealand was elected the new Chairman of the INSARAG Regional Group for one year with effect from 1 April 2001 when the tenure of the current Chairman, Korea, finishes. Korea was elected Vice Chairman for one year from that date also. The meeting decided that in future, a Chairman will be elected every year and the outgoing Chairman will become the Vice-Chairman for that year in order to ensure continuity. The meeting thanked Australia, the outgoing Vice Chairman, for its contributions to the group. 15. There being no other business, Japan proposed a vote of thanks to the current Chairman, Korea, for their excellent hospitality and organization of the meeting. This was unanimously endorsed. The meeting was then closed.
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…Fcsu/insarag/metings/meeting record AK

International Search and Rescue Advisory Group (INSARAG) Regional Group Asia/Pacific Seoul, Republic of Korea, 1 to 3 November 2000
List of Participants

Australia Mr. Rod McKinnon

Director Planning and Operations Emergency Management Australia P.O.Box 1020 Dickson, ACT Tel: +61 2 6266 5328 Fax: +61 2 6266 5350 e-mail: rmckinnon@ema.gov.au Assistant Commissioner Director State Operations NSW Fire Brigades Australasian Fire Authorities Council (AFAC) P.O.Box A249 Sydney South NSW 2000 Tel: +61 2 9318 4370 Fax: +61 2 93178 4386 e-mail: ken-thompson@nswfire.nsw.gov.au Emergency Assistance Coordination Australian Department of Defence HQ AST 14-18 Wylde St. Potts Point N5W 2011 Tel: +61 2 9359 5753 Fax: +61 6 9359 5725 e-mail: robyne.green@hqast.defence.gov.au Director Search and Rescue Department National Committee for Disaster Management (NCDM) House #3 St. 55 Chacktuck
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Mr. Ken Thompson

Wg Cdr Robyne Green

Cambodia Mr. Vong Sambok

Phnom Penh Tel: +855 23 216 234 Fax: +855 23 216 194 Mr. Keo Sivorn Director Department of Flight Operation and Air Safety State Secretariat of Civil Aviation Tel: +855 23 725 937 Fax: +855 23 725 938 e-mail: airsafety.sca@bigpon.com.kh Deputy Chief Operation and Training Division Fire Department Ministry of Public Security P.O.Box 100741 14, Dong Chang An Street Beijing 100741 Tel: +86 10 6520 4638 Fax: +86 10 6520 3643 e-mail: xfxiao@public.bta.net.cn Senior Engineer Science and Technology Division Fire Department Ministry of Public Security 14, Dong Chang An Street Beijing 100741 Tel: +86 10 6520 4634 Fax: +86 10 6520 3643 e-mail: xfxiao@public.bta.net.cn Minister Embassy of India 37-3 Hannam-dong, Youngsan-ku Seoul 140-210 Republic of Korea Tel: +82 2 792 2693, 4257 Fax: +82 2 796 9534 e-mail: eoiseoul@soback.kornet.nm.kr Director Overseas Disaster Assistance Division Economic Cooperation Division Ministry of Foreign Affairs 2-2-1 Kasumigaseki Chiyoda-Ku
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China Mr. Zhiqiang Wu

Mr. Xuefeng Xiao

India Mr. S.P. Mann

Japan Mr. Futao Motai

Tokyo 100-8919 Tel: +81-3-3580 6284 Fax: +81-3-3580 3437 e-mail: futao.motai@mofa.go.jp Mr. Katsunari Harada Coordinator Secretariat of Japan Disaster Relief Team Japan International Cooperation Agency JICA Shinjuku Maynds Tower Bldg. 8th Floor 1-1, Yoyogi 2-Chome Shibuya-Ku Tokyo 151-8558 Tel: +81 3 5352 5453 Fax: +81 3 5352 5400 e-mail: Chief Liaison Officer Superintendent International Affairs Department National Police Agency 2-1-2 Kasumigaseki Chiyoda-Ku Tokyo 100-8974 Tel: +81 3 3581 0141 Ext. 2641 Fax: +81 3 3580 5091 e-mail: Deputy Director Fire and Disaster Management Agency Ministry of Home Affairs 2-2-1 Toranomon JT Building 6th Floor Tokyo 105-8489 Tel: +81 3 5574 0126 Fax: +81 3 5574 0136 e-mail: nakai-m@fdma.go.jp Chief Technical Cooperation Section International Affairs Division Japan Cost Guard 2-1-3 Kasumigaseki Chiyoda-Ku Tokyo 100-8989 Tel: +81 3 3591 9802 Fax: +81 3 3580 8778
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Mr. Kenji Higashikawa

Mr. Mikiharu Nakai

Mr. Hideki Noguchi

Malaysia

Mr. Dato' Mohamad Hj. Yaakub

Director Crisis and Disaster Management Unit National Security Division Prime Minister's Department Perdana Putra Building Level G, West Wing, Pumrajaya Tel: +603 88883050 Fax: +603 88883051 e-mail: upkb@bkn.jpm.my Emergency Management Advisor Ministry for Emergency Management P. O. Box 13-766 Christchurch New Zealand Tel: +64 3 3790 294 Fax: +64 3 3795 223 e-mail: john.lovell@dia.govt.nz Chief Fire Officer New Zealand USAR Team Manager New Zealand Fire Service P.O.Box 334 Wanganui Tel: +64 6 348 0103 Fax: +64 6 345 0913 e-mail: bernie.rush@fire.org.nz Commander General Civil Defense & Disaster Management Headquarters Ministry of Government Admin & Home Affairs Tel: +82 2 3703 4040 Fax: +82 2 3703 5572 e-mail: k462@mogaha.go.kr Director General Fire Administration Ministry of Government Admin & Home Affairs Tel: +82 2 3703 5300 Fax: +82 2 3703 5572 e-mail: sjy119@mogaha.go.kr Director, Rescue & EMS Division Fire Administration Ministry of Government Admin & Home Affairs Tel: +82 2 3703 5341
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New Zealand Mr. John Lovell

Mr. Bernie Rush

Republic of Korea Mr. Hyung-Shin Kwon

Mr. Joo-Yeong Shin

Mr. Suk-Joon Lee

Fax: +82 2 3703 5572 e-mail: joon119@mogaha.go.kr Mr. Jin-Jong Choi Chief, Search and Rescue Section Rescue & EMS Division Ministry of Government Admin & Home Affairs 19F, Central Government Complex 77 Sejongro, Chongro-gu, Seoul Tel: +82 2 3703 5342 Fax: +82 2 3703 5572 e-mail: fchief@shinbiro.com, fchief@mogaha.go.kr Chief Commander National 119 Rescue Services/119 International SAR Team Ministry of Government Admin & Home Affairs San 38-2 Dukson-ly, Byullae-myon Namyangju City Gyunggi Province Tel: +82 31 570 2031 Fax: +82 31 528 1119/ 529 1119 e-mail: fc-sangho@mogaha.go.kr Comd Disaster Assistance Rescue Team Singapore Civil Defence Force 1500 Bendemeer Road Singapore 339946 Tel: +65 4798662 Fax: +65 4730349 e-mail: POON_Siow_Hai@scdf.gov.sg Staff Officer Intelligence Branch Operations Department Singapore Civil Defence Force 1500 Bendemeer Road Singapore 339946 Tel: +65 3918807 Fax: +65 3918817 e-mail: Alvin_Tan@scdf.gov.sg Chief, Disaster Response Branch and Deputy Director Office for the Coordination of Humanitarian Affairs United Nations Palais des Nations 1211 Geneva 10
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Mr. Sang-Ho Byun

Singapore Major Poon, Siow Hai

Captain Tan Teck Kai, Alvin

OCHA Mr. Gerhard Putman-Cramer

Tel: +41 22 917 1724 Fax: +41 22 917 0023 e-mail: putman-cramer@un.org Mr. Arjun Katoch Chief Field Coordination Support Unit Disaster Response Branch Office for the Coordination of Humanitarian Affairs United Nations Palais des Nations 1211 Geneva 10 Tel: +41 22 917 1199 Fax: +41 22 917 0023 e-mail: katoch@un.org Regional Disaster Response Advisor OCHA Asia Disaster Response Unit 3F, IHD Centre Bldg 1-5-1, Wakihama-kaigandori, Chuo-ku Kobe City, Hyogo Prefecture 651-0073 Japan Tel: +81 78 265 2236 Fax: +81 78 265 2239 e-mail: kan@ocha.adrc.org.jp Consultant 20 Witham's Road Gibraltar Tel: +350 41110 Fax: +350 41125 e-mail: joebishop@gibnynex.gi

Ms. Feng Min Kan

Mr. Joseph Bishop

Others Mr. Tsung-Hsien CHEN Mr. In-Sun LEE Mr. Jae-Hong LEE Mr. Sang-Jin LEE Mr. Myoung-Ho KIM Mr. Pyoung-kang SHIM Mr. Yung Ming TANG
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Mr. Yu Yi YU

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