OCTOBER 21 – OCTOBER 24, 2009 Southern Business Education Association Hotel Reservation Form Embassy Suites Huntsville—Hotel & Spa Attn: Amy Miller 800 Monroe Street Huntsville, AL 35801 Phone: 256-539-7373 Toll Free: 1-800-EMBASSY Fax: 256-539-7374 Group Code: SBE The Embassy Suites Huntsville—Hotel & Spa is pleased to host the 2009 SBEA Annual Convention. To make your reservation, please complete reservation request and return it before 9/21/09 to the Embassy Suites Hotel--Huntsville at the above address. Phone reservations will also be accepted. You must give the operator the SBEA reservation code: SBE to receive the convention rate. Purchase orders are not accepted. Requests received after this date will be accepted based on room availability and offered at the best available rate at that time. A deposit equal to one night’s room rate plus 12% + $1 City Surcharge or a valid credit card must accompany reservation requests. The deposit will be applied to the last night of the reservation. **Parking fee is $5.00 per suite per day. Number of Guests: _______ Single $144.00 Double $144.00 Triple $154.00 Quadruple $164.00 Room Type Preference: (Please circle one) Special Group Rate Standard Room Sharing with: Special Requests: (subject to availability) ______Rollaway Bed (no charge) ______Non-Smoking Room ______King Bed ______Crib (no charge) ______Smoking Room ______2 Double Beds ____Wheelchair Accessible Name: Address: City/State/Zip: Arrival Date:_________ Arrival Time: Departure Date: Telephone: ____ I have enclosed a check in the amount of one night’s room rate plus 12% occupancy tax. ____ Please charge one night’s room rate plus 12% occupancy tax to the following credit card: ____ MasterCard /___ Visa /___ American Express /___ Carte Blanche/Diners Club /___ Discover Card Number: Exp. Date: I understand that I am liable for one night’s room rate plus 12% occupancy tax, which will be covered by my deposit in the event that I do not arrive, cancel less than 24 hours prior to arrival, or depart earlier than scheduled. Name of Credit Card Holder Signature of Credit Card Holder Check-in time is after 3:00 PM. Check-out time is 12:00 PM. Occupancy tax is subject to change without notice. Cancellation or modification of reservation must be made at least 24 hours prior to arrival to avoid forfeiture of deposit. Ask for and retain cancellation number until you receive a refund of deposit or credit to credit card. No charges for children under 18 when sharing a room with parents and using existing bed space. All hotel accounts are subject to credit arrangements at time of registration and payable at departure.