THE UNIVERSITY OF WESTERN AUSTRALIA Minutes of the ordinary meeting of the Senate held in the Senate Room, University, Nedlands on Monday, 27 September 2004, at 4.00 pm
PRESENT: The Chancellor (Dr K C Michael) in the Chair, the Pro Chancellor (The Hon Justice C Wheeler), the Vice-Chancellor (Professor A Robson), Dr S Baker, Mr R Batchelor, Ms S Byers, Mr D Griffiths, Professor D Haskell, Mrs J Jones, Mr J Langoulant, Ms N Mast, Dr T Quickenden, Mr L G Rowe, Ms E Smyth, Mr M Zilko. By Invitation: the Deputy Warden of Convocation (Mr J Fogarty), the Pro ViceChancellor (Research and Innovation)(Professor D McEachern), Pro Vice-Chancellor (Academic) (Professor B Probert), the Executive Director (Academic Services) and Registrar (Mr P Curtis), the Executive Director (Finance and Resources) (Ms G McMath), the Director of Legal Services (Mr K Heitman), the representative of the Academic Staff Association (Associate Professor R da Silva Rosa), the President of the Community & Public Sector Union (Mr J Wintle), the Vice-President of the National Tertiary Education Union (Mr T Stewart), the Director of Planning Services (Mr R McCormack), the Senior Information Analyst, Planning Services (Mr L Minchin), the Acting Director of Public Affairs (Mr J Althan), the Acting Executive Officer, Vice-Chancellery (Dr J Skene). Mrs J Massey as Secretary. APOLOGIES: Professor S Bunt, Clinical Professor L A Cala, Ms G Gooding, Dr A Howarth, Professor C Praeger, Mrs C Tang, the Deputy Vice-Chancellor (Professor M Seares). PERSONAL Members congratulated Ms S Byers on her election as the elected student representative on Senate. They also congratulated in her absence Associate Professor P Baron, the President of the NTEU, on her appointment as professor at the Victoria University, Wellington. 1. MINUTES
RESOLVED – 128 that the minutes of the meeting held on 23 August 2004 be confirmed subject to the following amendment: Dr Guan Tay’s appointment is as an Adjunct Senior Lecturer from 01.07.04 to 30.06.07. 2. DECLARATION OF INTEREST
The Chair invited members to declare interests in relation to any item on the agenda. No interests were declared.
ADMISSION TO DEGREES AND AWARD OF DIPLOMAS AND CERTIFICATES
RESOLVED – 129 that the candidates named below be admitted to their respective degrees: Bachelor of Arts .. Michael Richard BARTLETT Lucinda Kate BOOTH Timothy James FREAN Brooke GEORGE Adam Daniel LOVKIS Amy Lauren VASSALLO Louisa Ann WEBB Emily Sia Lian WONG Erin Eileen FUERY Anne PALMER Lucinda Kate BOOTH CHAN Lee Khoon CHIN Kok Keong Colin Brooke GEORGE Melissa Clare McDOUGALL Poh Choon ONG Luca Maturino PIETROPICCOLO Siew Hua Charlene SOH Debbie TAN Kia Lin Erin Louise TOLL Alison VIDONI Benjamin Sebastian GUMMER
Bachelor of Arts with Second Class Honours (Division A) Bachelor of Commerce
Bachelor of Computer and Mathematical Sciences with Second Class Honours (Division A) Bachelor of Economics Bachelor of Engineering with Second Class Honours (Division B) Bachelor of Engineering (Civil Engineering) Bachelor of Engineering (Mechanical Engineering) with Second Class Honours (Division B) Bachelor of Laws Bachelor of Science
Edward Luke CASEY Timothy James FREAN Terenyi MAHONEY Luke Andre ROGOWSKI Kevin Andrew SELESNEW Calan Joel HOLMES Hui Heng Alan KOH
Emily Sia Lian WONG Margaret Helen BUCHANAN Calan Joel HOLMES Erica Frances JAMES David Robert PEAKE Norifumi KUMASHIRO Joanne Elizabeth STEWART Elizabeth Jean CAMERON Mark Bradley DEVEREUX Jessica Verity NEESHAM Neree Jaclyn DEAN
Bachelor of Science (Exercise and Health Science) Bachelor of Science (Marine Science) Bachelor of Science (Neuroscience) Bachelor of Science (Psychology) Bachelor of Science in Agriculture with Second Class Honours (Division B)
.. .. .. ..
Bachelor of Social Work Master of Accounting Master of Arts with Distinction Master of Business Administration
.. .. .. ..
Kellie Louise JAWORSKI HARUN Matthew Nikolai CHRULEW Muwaffaq Salameh AL-HUNITI Mark Robert ARMSTRONG Geoffrey Ross CHAMBERS Ai Lin LEE Hyang Nam LEE Clinton Dean MAY Kitayathorn RAKPHAN Joanna RODRIGUEZ Yit Yit WANG Andres Edmundo YEP TABOADA Ian Jonathon YULL Stas Simon KRUPENIA Kin Yan LO Michael Douglas George CORRIE NG Shu Fai LEUNG Chi Hong William Mark JONES Wido Folkert PEPPINCK Dan YANG Cristobal DOWNEY FERNANDEZ William BILSBOROUGH Dean Anthony CLAIR Jing Shan WU Susan Nicole BENNETT Ni Luh ARPIWI Annette Corinna BAUMANN Leon BOEGMAN Roger James BOURKE Jeffrey Ronald DAVIS Ronald Ian HACKNEY Sallie Griffin JAMES Eugen MATTES Vitaly Yevgenyevich PERSHIN
Master of Cognitive Science Master of Education Master of Education in Applied Linguistics with Honours Master of Educational Studies Master of Educational Studies with Honours Master of Laws
.. .. .. .. .. ..
Master of Manual Therapy Master of Medical Science
Master of Psychology Master of Science in Horticulture Doctor of Philosophy
.. .. ..
RESOLVED – 130 that the candidates named below be awarded their respective diplomas: Graduate Diploma in Education .. Timothy Charles HAYWARD Emma Jo HIDE Karen Lynn JOHNSON Margaret Kate KIRK Kate Louise McKENNA Matthew Thomas PARKER Lisa Marie ROMAGNOLO Grace Emily TEO Himanshu GAUTAM
Graduate Diploma in Management
Graduate Diploma in Oil and Gas Engineering Graduate Diploma in Science Graduate Diploma in Sports Manual Therapy Diploma in Information Technology RESOLVED – 131
.. .. .. ..
Jesus Alberto RIVERA Grant Robert WALSH Michelle Francoise DU PLESSIS Alison McINTOSH Reshampreet Kaur CHAIL
that the candidates named below be awarded their respective certificates: Graduate Certificate in Business Administration .. NGOH Sien Sen Toshiyuki SAITO Mary-Ann EDWARDS Nadine Tara MAISEY
Graduate Certificate in Regional Development
The Chair of the Academic Board noted that at the recent graduation ceremonies, the first student to have completed all units at the Albany Centre received her degree. 4. UNICARE MANAGEMENT COMMITTEE – REF F46
Members noted that the constitution of the Unicare Management Committee provided for the membership of a representative appointed by the Senate. By its R7/03 the Senate had appointed Dr Anya Waite as its representative for the period to 31 December 2004. Dr Waite had indicated her willingness to continue as Senate’s representative but had advised that she would be absent from the University for the periods from January 2005 to March 2005 and July 2005 to January 2006. Dr Jan Dunphy, Student Administration had advised that she would be willing to replace Dr Waite as Senate’s representative during Dr Waite’s periods of leave. RESOLVED – 132 (i) that Dr Anya Waite’s appointment as Senate’s representative on the Unicare Management Committee be extended from 31 December 2004 until further notice; and that Dr Jan Dunphy be appointed for the period of Dr Waite’s absence from January 2005 to March 2005 and from July 2005 to January 2006. AUSTRALIAN MUSIC EXAMINATIONS BOARD (WA STATE BRANCH) GOVERNANCE AND STRUCTURE – REF 7000/002/729
Further to the changes approved by R107 at the July Senate meeting to the Australian Music Examinations Board (WA State Branch) Governance and Structure, the Head of the School of Music had advised two further minor amendments. The Executive Committee would meet four times a year, instead of six. In the membership of the AMEB(WA) Advisory Committee, the four examiners were to be nominated by the State Chair, rather than by the Head of the School of Music.
RESOLVED – 133 that the AMEB(WA State Branch) Governance and Structure document be amended to read as follows: “5.1.4 MEETINGS The Executive Committee meets at least four times per year. …
5.2.2 MEMBERSHIP (b) four examiners who are resident in Western Australia and who have been engaged in examining in the two years immediately prior to their appointment, nominated by the State Chair for a period of three years;” 6. REPORT OF THE ACADEMIC BOARD
Procedure for Creating Professorships – Ref 05/07/019/001 RESOLVED – 134 (i) to approve the change in process for creating professorships such that in future the process would be for the dean of a faculty, after appropriate consultation with relevant head(s) of school and relevant faculty academic staff, to make a recommendation directly to the Vice-Chancellor for approval, with any such recommendation being reported to Academic Board and Senate; to approve the proposed amendments to Statutes 8 and 19 and forward the proposal for consideration at the Ordinary Meeting of Convocation in March 2005 in accordance with the requirements of the University Act. REPORT OF THE ACADEMIC COUNCIL
Faculty of Education – Introduction of a transnational course for the Doctor of Education at the Chinese High School in Singapore – Ref F528 Members noted that the Academic Council had approved a proposal from the Faculty of Education for the Doctor of Education to be offered on a transnational basis at the Chinese High School in Singapore for a period of five years from 1 November 2004. 8. 8.1 SENATE STANDING COMMITTEES Meeting of the Strategic Resources Committee held on 7 September 2004 – Ref F06/04/011/161
8.1.1 Human Resources – “Some Strategic Human Resource Considerations 2004-2005” Members noted Section 4.0 of the report entitled “Some Strategic Human Resource Considerations 2004-2005” together with the relevant Human Resource web addresses provided for further information. 8.1.2 90 Phillip Street, Parramatta, NSW – Offer Received – Ref 05/06/005/001 RESOLVED – 135 (i) that Lend Lease Real Estate Investments be authorised to enter into negotiations for the sale of 90 Phillip Street, Parramatta, New South Wales with the interested party and commence preparation of marketing material should an on market sale be necessary; that the consent of the Governor in Council be sought for the sale of the property; that the Chair and Executive Director, Finance and Resources be authorised to negotiate a sale price for the property should the offer fall below the initial expression of interest, as recorded in the Minute book, after due diligence had been completed; and that the proceeds from the sale of the property be invested as required by section 14A of the University of Western Australia Act 1911.
APPOINTMENTS, PROMOTIONS AND AWARDS OF TENURE
Senate noted the following information on appointments, promotions and awards of tenure, in accordance with Senate Resolution 274/00: Promotion to Professor Associate Professor Boris Martinac (School of Medicine and Pharmacology) Appointment as Professor Dr Grant Morahan has accepted the offer of appointment as Professor of Diabetes (Centre for Medical Research (CMR)) in the Faculty of Medicine and Dentistry. Dr Morahan will take up the position in February 2005. Promotion to Associate Professor Dr Anne Chapman (Graduate School of Education) Dr Patricia Price (School of Surgery and Pathology) Promotion to Research Fellow Dr Jason Antenucci (School of Water Research) Adjunct appointments
Name Dr Martyn French Dr John Harvey Turner Dr Natashia Boland Dr Brian Hewitt Dr Bernard Laurence Dr John Burnett Dr Ross Baker Dr Geoffrey Crawford Dr Peter Pullan Dr Peter Goldswain Dr David McGechie Dr Bronwyn Stuckey
Dr Kanagasingam Yogesan
Dr Neale Bougher Dr John Siliquini Dr Russ Babcock Dr Debra O’Brien Dr Adeyemi Adesanya Dr Lindsay Allet Dr Johann Claassen Dr Cherelle Fitzclarence Dr Nat Lenzo Dr Graeme Maguire Dr Allan Quigley Dr Karen Pitman Dr Nicholas Smith Dr William M L Neethling Dr Alex Beesley Dr Graham Hall Dr Anthony Kicic Dr Kevin Gain Dr Katrin Hoffmann Dr Monika Murcha Dr Graeme Zosky Dr Tony Lower Dr Timothy Threlfall Mr Brian Gidney
Appointment Clinical Professor Clinical Professor Adjunct Professor Adjunct Professor Adjunct Professor Clinical Associate Professor Clinical Associate Professor Clinical Associate Professor Clinical Associate Professor Clinical Associate Professor Clinical Associate Professor Clinical Associate Professor Adjunct Associate Professor Adjunct Associate Professor Adjunct Associate Professor Adjunct Associate Professor Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Adjunct Senior Lecturer Adjunct Senior Lecturer Adjunct Senior Lecturer Adjunct Senior Lecturer Adjunct Lecturer Adjunct Lecturer Adjunct Lecturer Adjunct Lecturer Adjunct Research Fellow Adjunct Research Fellow Adjunct Teaching Fellow
School Surgery and Pathology Medicine and Pharmacology Mathematics and Statistics Faculty of Engineering, Computing & Mathematics Clinical Training and Education Centre (CTEC) Medicine and Pharmacology Medicine and Pharmacology Centre for Ophthalmology & Visual Science Medicine and Pharmacology Medicine and Pharmacology Medicine and Pharmacology Medicine and Pharmacology Centre for Ophthalmology & Visual Science Plant Biology Electrical, Electronic and Computer Engineering Plant Biology Primary, Aboriginal and Rural Health Care Primary, Aboriginal and Rural Health Care Psychiatry and Clinical Neurosciences Psychiatry and Clinical Neurosciences Primary, Aboriginal and Rural Health Care Medicine and Pharmacology Primary, Aboriginal and Rural Health Care Medicine and Pharmacology Primary, Aboriginal and Rural Health Care Surgery and Pathology Surgery and Pathology Centre for Child Health Research Paediatrics and Child Health Paediatrics and Child Health Medicine and Pharmacology Centre for Child Health Research Centre for Child Health Research Paediatrics and Child Health Primary, Aboriginal and Rural Health Care Population Health Economics and Commerce
Term 26.07.04 - 25.07.07 26.07.04 - 25.07.07 10.06.04 - 09.06.07 10.06.04 - 09.06.07 27.08.04 - 26.08.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 01.05.04 - 30.04.07 10.06.04 - 09.06.07 17.08.04 - 16.08.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 05.10.04 - 04.10.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 26.07.04 - 25.07.07 02.09.04 - 01.09.07
Dean of Faculty Professor Ian Puddey (Medicine and Dentistry) from January 2005.
Members noted that the following Annual Reports had been received and could be read in the Vice-Chancellery on request: 11. UWA Extension School of Electrical and Electronic and Computer Engineering Tectonics Special Research Centre Centre for Microscopy and Microanalysis. BACKING AUSTRALIA’S FUTURE – AUSTRALIAN UNDERGRADUATE FEEPAYING STUDENTS – REF f2977
At the request of the Guild, banners displayed by the students as part of their protest against the introduction of Australian undergraduate fee-paying places were tabled. 12. SENATE MEETINGS FOR 2005
RESOLVED – 136 that the following dates be set aside for meetings of Senate in 2005: Monday, 28 February Tuesday, 29 March (Monday 28 March – Easter Monday) Tuesday, 26 April (Monday 25 April – Anzac Day) Monday, 23 May Monday, 27 June Monday, 25 July Monday, 22 August Tuesday, 27 September (Monday 26 September – Queen’s Birthday) Monday, 24 October Monday, 28 November Monday, 12 December 13. REPORT OF THE VICE-CHANCELLOR - REF F746
The Vice-Chancellor highlighted the following matters contained in his report: the University’s Expression of Interest in acquiring the Claremont campus of Edith Cowan University; the recent UWA Expo which had generated strong community interest and had been well organised by staff and students; the University’s expanding scholarship portfolio; the excellent achievements of students in the WA Engineering Excellence Awards and the BRW National Student Share Portfolio Awards; and the recent Institutional Assessment Framework visit by DEST. The Vice-Chancellor also informed Senate members of the recent death of Sir Francis Burt, a distinguished UWA graduate, Chief Justice, UWA Senate member, recipient of a UWA honorary doctorate and Governor of Western Australia. In discussion, the University was congratulated on the expanding range of scholarships available, the winners of which would be announced in the press. With regard to international student numbers highlighted through the DEST visit, the Vice-Chancellor announced that the Deputy Vice-Chancellor was currently examining a number of related issues and would bring a paper on this matter to Senate in due course. 14. REPORT OF THE MEETING OF THE HONORARY DEGREES COMMITTEE HELD ON 19 AUGUST 2004
The Chancellor reported that the Honorary Degrees Committee had met on 19 August to consider nominations for the award of honorary degrees at 2005 graduation ceremonies. The Chancellor provided members with details of those recommended for an award, on the
understanding that these details would be kept confidential until the individuals concerned had been contacted and advised acceptance. RESOLVED – 137 to approve the recommendations of the Committee on the award of honorary degrees at the Graduation Ceremonies to be held in 2005, as reported by the Chancellor. Senate also noted that the Committee had agreed to offer a Chancellor’s Medal to a nominee previously considered in 2004 for award in 2005. Senate was advised that further nominations for Chancellor’s Medals for award in 2005 would be considered in the near future. 15. EXECUTIVE INFORMATION SYSTEM (EIS) – REF 04/09/005/028
In response to a suggestion made by the Chancellor’s Committee, the Director of Planning Services had been invited to give a presentation on the University’s Executive Information System (EIS). This system was designed to provide targeted information regarding the performance of the University, with particular emphasis on the priorities and goals articulated in the University’s strategic and operational plans. The Director of Planning Services gave members an overview of the EIS, showing that the system captured both UWA results over time and between faculties as well as interinstitutional comparisons. In response to members’ questions, it was explained that the information in the EIS was used as part of the Cycle of Planning and Accountability in both the management and collegial systems of the University in order to inform performance management and policy development. Those wishing to have ongoing access were asked to provide their nominated email account and corresponding telephone number to the Secretary as soon as possible. It was noted that all EIS users were subject to the conditions for use of the University’s administrative computing systems, a copy of which was attached to the agenda. Members were impressed by the range and depth of information available through the EIS. On behalf of the Senate, The Chancellor congratulated the Director of Planning Services and his staff for the development of such a comprehensive resource for the University. 16. RISK MANAGEMENT – REF 08/01/004/017
Members were reminded that when the Senate Programme for 2004 had been approved, it had been agreed that a report on risk management would be submitted to the Senate at its September meeting. At the invitation of the Chancellor, the Acting Chair of the Audit and Review Committee introduced this item by reminding members that at the end of 2003 the Senate had resolved to endorse the University’s approach to risk management and to approve the Risk Management Policy as set out in the Risk Management Plan. During 2004 the Director of Human Resources had submitted two reports to the Audit and Review Committee detailing progress with implementation, in particular with the development of risk treatment plans by each section of the University. The Acting Chair of the Audit and Review Committee noted that there was an increasing awareness of risk management throughout the University as a result of the development and implementation of the Policy but that progress with development of risk treatment plans by different sections of the University had been variable. This issue had been discussed by the Audit and Review Committee which had noted that risk management was to be incorporated into the University’s current planning process which underpinned by the Cycle of Planning and Accountability. This incorporation into the main planning process and a range of other measures would assist with progress in the development of risk treatment plans. A further report on progress would be submitted to the first meeting of the Audit and Review Committee in 2005.
On behalf of members, the Chancellor thanked the Audit and Review Committee and staff involved in the risk management process for the significant progress which had been made to date. 17. UNIVERSITY ACT – ISSUE ARISING – REFS 05/01/002/005, F7512
The Chancellor reminded members that at its meeting on 26 July Senate had endorsed a number of changes to the University Act which had been forwarded to the Minister for Education for submission to State Parliament. These changes had included a recommendation that the role of the Visitor become purely ceremonial. In the context of this recommendation, a member had requested information on options for staff who wished to pursue an issue outside the University. In response to this request, information provided by the University Lawyer had been attached to the August Senate agenda but it had been agreed to hold over this item for discussion at the current meeting. In response to a concern expressed that the list of options provided was not exhaustive and that staff and students needed to have clear and easy access to information about external avenues of appeal, the Pro Vice-Chancellor (Academic) reported that a review of grievance procedures was underway which aimed to simplify procedures for staff and students. The results of this review were to be considered by the Audit and Review Committee. The member who had raised this issue was asked to provide the Acting Chair with a note of his concerns so that the Committee could check in due course that these issues had been addressed. In discussion support was expressed for simplified and readily accessible grievance processes but the overall view was that there were other more appropriate systems than providing recourse through the Visitor. The University Lawyer also advised that the list of options attached to the agenda provided information only on these avenues which staff used most commonly. A full list of statutes with which the University had to be compliant would be submitted shortly to the Audit and Review Committee. The Chancellor concluded this item by noting that the matter would be reported back to the Senate through the Audit and Review Committee. 18. PARKING INFRINGEMENT PENALTIES – REF 05/06/005/001
Members had before them a recommendation from the Strategic Resources Committee to increase the penalties for parking infringements. At the invitation of the Chancellor, the Chair of the Strategic Resources Committee introduced this item by drawing attention to the fact that the increases were based on movements in the Consumer Price Index (CPI), with higher penalties reserved for infringements of a serious nature where there was a risk to persons or property. Comparisons with penalties applicable off campus under the Road Traffic Code had been provided to the Strategic Resources Committee for consideration at the request of the Chancellor’s Committee. In the course of discussion information was provided to Senate members on the current system for people to appeal against penalties which included review by a committee whose meetings were attended by non-voting staff and student representatives in order to provide input to the deliberative process. This committee had been reviewed as part of the 2002 Review of Committees and had been found to be working well. It was noted that the majority of infringements were for parking without a valid parking permit and that this penalty was recommended to increase at less than CPI. The general consensus was that infringements should be in line with those specified in the Road Traffic Code and that the appeal system should be improved. Although it was noted that imposition of a penalty on members of the public might reduce community goodwill, members were advised that for most of the year the number of penalties levied on members of the public was thought to be a low percentage of the overall number of penalties imposed. The Executive Director, Finance and Resources advised that appeals from those with a genuine justification were upheld. Various options were being investigated in order to make
compliance with the by-laws easier for staff and students. These measures included a longer period in which to affix a permit for new staff, a lower penalty for those who failed to display a valid permit but could prove that they had one, and an increased period in which people could pay their fines. The Executive Director (Finance and Resources) did not favour a process whereby a parking attendant had discretion to vary or waive infringements as this might lead to allegations of unfair treatment. The possibility of using warnings more frequently could be investigated but this had to be considered in the context of the overall system. The Executive Director (Finance and Resources) expressed support for a formulaic approach to the setting of penalties. RESOLVED - 138 (i) that the Security and Transport Committee review the University’s parking infringement policy including the format of infringement notices, the procedure for obtaining temporary parking permits and the appeals process; that the University adopt a policy whereby infringement penalties be aligned to the greatest extent possible with the Road Traffic Code, or where this is not applicable, to the penalties imposed by the Subiaco City Council; that the current recommendations be remitted to the Security and Transport Advisory Committee for review in light of amended policy; that the maximum penalty permitted under the UWA by-laws be reviewed.
ITEMS TAKEN IN CLOSED SENATE Two items were taken in closed Senate, namely 19. Election of Chancellor – Ref 02/08/002/001
Following discussion taken in closed Senate, Resolved 140 - to re-elect the current Chancellor, Dr Ken Michael, for a four-year term of office commencing on 23 April 2005. 20. Correspondence
(page 92) Details of the consideration of these items are contained in the Minute Book.
CHAIR / /