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					2007-2008 SCOE State Preschool Family Handbook
1 Childs Way Yreka CA 96097
Office: 530-842-8409 Director: 530-842-8482
Facility License #475402239

Siskiyou County Office of Education 00

Siskiyou County Office of Education SCOE State Preschool

2007-2008 Family Handbook

Table of Contents:

Page

Message from the Director ------------------------------------------------------------------------------ 2 Mission Statement ------------------------------------------------------------------------------------------- 3 Philosophy------------------------------------------------------------------------------------------------------ 3 Facility ----------------------------------------------------------------------------------------------------------- 3 Hours and Days ---------------------------------------------------------------------------------------------- 3 Ages-------------------------------------------------------------------------------------------------------------- 3 Certification of Eligibility and Priority of Enrollment---------------------------------------------- 3 Re-enrollment Process ------------------------------------------------------------------------------------- 4 Staffing ---------------------------------------------------------------------------------------------------------- 4 Sign In/Out Procedures------------------------------------------------------------------------------------ 4 Attendance and Absences ----------------------------------------------------------------------------- 4 Communication --------------------------------------------------------------------------------------------- 5 Court Orders and Custody------------------------------------------------------------------------------- 5 Meal and Snacks -------------------------------------------------------------------------------------------- 6 Celebrating Birthdays-------------------------------------------------------------------------------------- 6 Toys from Home ---------------------------------------------------------------------------------------------- 6 Friend Trips – Special Events ----------------------------------------------------------------------------- 6 Appropriate Clothing -------------------------------------------------------------------------------------- 7 Health Policy -------------------------------------------------------------------------------------------------- 7 Toileting --------------------------------------------------------------------------------------------------------- 7 Medications --------------------------------------------------------------------------------------------------- 7 Specific Health Conditions------------------------------------------------------------------------------- 8 Emergency Procedure ------------------------------------------------------------------------------------ 8 Standards of Behavior ------------------------------------------------------------------------------------- 9 Our Civil Rights------------------------------------------------------------------------------------------------ 9 Nondiscrimination ----------------------------------------------------------------------------------------- 10 Refrain from Religious Instruction -------------------------------------------------------------------- 10 Fees------------------------------------------------------------------------------------------------------------- 10 Waiting List --------------------------------------------------------------------------------------------------- 10 Children’s Records ---------------------------------------------------------------------------------------- 10 Confidentiality ---------------------------------------------------------------------------------------------- 10 Parent Involvement/Volunteer ----------------------------------------------------------------------- 11 Parent Access ---------------------------------------------------------------------------------------------- 11 Parent/Teacher Conferences ------------------------------------------------------------------------ 11 Investigation/Complaints------------------------------------------------------------------------------- 11 Mandated Reporting ------------------------------------------------------------------------------------ 11 Parents Rights ----------------------------------------------------------------------------------------------- 11 Sexual Harassment---------------------------------------------------------------------------------------- 12 Uniform Complaint Procedures ---------------------------------------------------------------- 13 – 17 Termination of Services ---------------------------------------------------------------------------------- 17 Handbook/Enrollment Agreement ----------------------------------------------------------------- 18

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A Message from the Director Dear Families: Welcome to SCOE State Preschool. We are very pleased that you have chosen to send your child to our school. We look forward to working with you and sharing in your child’s growth and development. We’re NAEYC accredited, which is the highest standard of rating in Early Childhood Education. The care and nurturing of your child is very important to our staff. Our goals for your child include: • Your child is involved in daily activities which allow him/her to gain experience in social-emotional, cognitive skills, physical endurance as well as the establishment of a foundation for a disposition for lifelong learning. Your child is respected for his or her own personality and your child is held in high regard. We will foster curiosity, language skills, perceptual acuity, self-help skills, construct knowledge about her/his world, and problem-solving skills. We will encourage your child to express his/her feelings, value the diversity of people in world, develop self-esteem and become accountable for his/her actions. We will provide a safe, warm and accepting environment

• • • •

A strong emphasis is placed on the family-school relationship. If you have any questions or challenges, please contact us immediately. If your family has any needs with which we can help, please feel free to rely on our staff to act as a resource to direct your family to the best possible services available. Thank you for choosing SCOE State Preschool as the roots for your child’s education.

Patricia Dee Director

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Mission Statement SOCE State Preschool is committee to providing children with a safe, caring environment and offering developmentally appropriate educational activities in an interactive environment. Philosophy Early Childhood Education should be a positive, child-centered experience. We will provide opportunities for your child to discover and release his/her potential. This involves full inclusion for special education children into our State Preschool classrooms. We believe that when children learn together in environments that support unique needs, all children will benefit. Children learn and process their world through play. A nurturing environment that provides age-appropriate activities and experiences will promote growth and discovery in each child. Children will be cared for in an orderly, healthy, and positive environment, with kindness, and a high level of understanding and responsiveness to developmental stages and needs. Adults will interact with children using methods that promote self-concept and creative thinking. Facility SCOE State Preschool, located in the Siskiyou Early Childhood Education Center at the end of Child’s Way, is operated by the Siskiyou County Office of Education. The program is accredited through NAEYC and reflects the highest standards in early childhood education. The program provides services to three (3) to five (5) year old children from income eligible families. The SCOE State Preschool is licensed by the State Department of Social Services to serve a maximum of 33 children in two classrooms. Hours and Days SCOE State Preschool is open Monday through Friday, from 8:30 a.m. to 12:00 p. m. We will be following the Yreka Elementary School calendar with a few exceptions. Parents will be notified of these exceptions in advance. State Preschool students and Private Pay students will be in attendance for 175 days. Ages SCOE State Preschool is open to children ages three (3) to five (5) years old. To enter the program, the child must turn 3 by December 2nd. Certification of Eligibility and Priority of Enrollment Parents are required to complete the application packet fully. The Pre-admission Health Evaluation (signed by the child’s physician) and immunizations must be up to date. Families must provide verification of monthly income and certification requirements, in addition to the application packet. Openings at the SCOE State Preschool will be filled according to priority guidelines set forth by the State Department of Education. A family who has a child currently enrolled shall be allowed to enroll additional children upon request, space and appropriate program permitting. Otherwise, families will be enrolled according to the following priorities: First Priority: Families whose children are receiving child protective services, or families with children at risk of abuse or neglect. Second Priority: After children in the first priority are served priority will be given to eligible four-year old children prior to serving eligible three-year-old children. Families
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are eligible based on their income level. Families with the lowest per capita income will be admitted first. Priority is also given to children who will enter Kindergarten the following year. Re-enrollment Process Recertification of eligibility is required at the beginning of each school year. Families re-enrolling a child for a second year at SCOE State Preschool are required to file an updated application and show income eligibility. Staffing The SCOE State Preschool maintains a ratio of a least one adult to every eight children. A Teacher with a Child Development Teacher Permit is present with the children throughout the daily session. Associate teachers and aides assist with supervising the children and conducting activities. Students and volunteers participate as part of accredited work experience programs. Employment requirements for all staff include a fingerprint clearance and child abuse index check through the Department of Justice, a Tuberculosis (TB) clearance, a pre-employment physical examination, and a thorough reference check. Sign In/Out Procedures The State of California requires that you (or a designated adult 18 years or older) sign your child in by using your FULL NAME and your signature is LEGIBLE. Be sure that the teacher acknowledges your child’s presence before you leave. Plan to be at school a little earlier than the official closing time to pick your child up. Children get anxious when their friends have gone home and no one has come for them. If you find you will be late, or absent, please call and notify the Center immediately (842-8409). No child will be released to a person that is not authorized on your Emergency Contact Release Form; therefore it is crucial to fill this form out completely. Please keep this information accurate. If someone other than yourself or those listed to pick your child up, comes for your child we must have WRITTEN authorization from you in advance. When signing in/out, parents/guardians are encouraged to check the sheet for messages and to take advantage of information posted on the parent bulletin board in the hall and in the classroom. Please drop off and pick up your child at the correct times. We are not able to provide additional supervision for extended care.

Please drop off and pick up your child at the correct times. We are not able to provide additional supervision for extended care.
Attendance and Absences Each child is allowed a reasonable number of excused absences. An excused absence is defined as illness of the child or family member, court ordered visitation (we must have a copy of the Court Order in your child’s file), family emergency (including but not limited to inclement weather, hospitalization of a close family member, transportation problems, and bereavement), medical appointments or time off which is in the best interest of the child, such as a vacation, spending time with family or friends, or related activities. Best interest absences are limited to 10 days per school year. Please call the school (842-8409) to inform the staff when your child is ill or will be unable to attend. If your child is absent for three consecutive days, SCOE Preschool staff will contact you, if you have not contacted the school as requested. Ten consecutive days of unexcused absences will result in the disenrollment of the child from the program.
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Communication We value keeping our lines of communication open between home and school. In order to keep you informed, children will have a file box located near the sign in/sign out book. We ask that you check your child’s file folder every week. We will keep you posted on school activities and events through newsletters and flyers. A FYI bulletin board is located in the lobby of the Center. This includes information about community events and services. There is also a bulletin board located in your child’s classroom with the daily schedule, weekly curriculum and menu posted. There is a place located by the sign in/sign out book for you to write notes to the teacher. We ask that you do not use the children’s cubbies as a means of communication with other parents in regard to birthday invitations or personal messages. We want to be sensitive to you and your child’s culture and home values. It is important to notify the teacher and Director whether or not you celebrate holidays or activities that may make you or your child feel uncomfortable. The teacher can make adjustments or modify the curriculum to include all children. We ask that do not talk about your child in front of him/her (or other child at the center). We will respect your child as well as other family’s confidences. When appropriate, feel free to let your teacher know whenever anything “traumatic” occurs in your family (moving, death of a family relative, friend or pet, changes in the household or a new baby). We will work as a team to give you feedback and/or referrals if necessary. Feel free to contact the center by telephone (842-8409). Your child’s teacher and/or the director will make every attempt to return your phone calls during the school day. Court Orders and Custody The SCOE State Preschool recognizes in most situations both parents have legal right to be part of their child’s life. SCOE State Preschool denies a parent access to their child ONLY if there is a legal document, which addresses that denial. If, pursuant to the court order, one parent has been given the legal right to child custody or visitation, and such custody or visitation determines which parent may pick up the child from the preschool, or if one parent has been restrained by court order from visiting or has been ordered to stay away from said child, SCOE State Preschool requires the following: • • • • • A letter from the custodial parent stating that the non-custodial parent is not allowed to pick up the child. A certified copy, with an original signature and certified seal of the current court order, which states the right or restraints ordered, must be filed with SCOE State Preschool. If a letter court order is issued changing the terms of the original court order, it will not be honored until it is filed as the more recent certified order, with verification that a fee was paid for filing at the County Courthouse. We will not accept information regarding the validity of orders over the telephone. Only written instruction will be accepted regarding a court order. Visitation with the non-custodial parent will not be permitted to take place at the SCOE State Preschool facility.

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Meal and Snacks SCOE State Preschool program provides a nutritious snack for all children and an optional school lunch. A weekly snack menu will be posted in each classroom. A monthly school lunch menu will also be posted in each classroom. Families may choose to participate in this program or provide a lunch from home. We are unable to keep food cold, so please send perishable foods in thermal lunchboxes with ice packs. Appropriate manners and independent self-help skills are desired objectives at mealtimes. Children are encouraged to try each food offered. The children also put their dishes into the bucket and clean up their own eating space after meals. Toothbrushing will take place after lunch. Please let your teacher know if you do not want your child to participate. If your child is allergic to any particular types of food, we ask you to: 1. Make note of their allergy (both food and environmental) on their Emergency Medical Form so we can notify the staff and cook. 2. Plan an alternate snack. You may also bring a snack from home on these particular days if you wish. Celebrating Birthdays Birthdays and “un” birthdays (for the summer birthday child) are special and important days. Children are given special recognition on their birthday. Please talk to your child’s teacher if you plan to bring a treat to share at snack time. All food items must be store-bought rather than homemade, for the safety of the group. Also, if you prefer that your child not be recognized on a birthday, please let your teacher know. Birthday party invitations may not be distributed in class – we do not wish to exclude any child for any reason. Toys from Home We take great care in providing a variety of toys and learning materials in the classroom. We ask that your child leave his/her toys at home or in the car. Items from home are difficult to share, and they can break or get lost. If these items are brought inadvertently, they will be stored in your child’s cubby. Your child’s teacher may ask for items related to the curriculum for a “sharing” experience. We welcome items such as nest, cocoons, flowers, rock collections, etc. which would provide a learning experience for all the children. We feel strongly that pretend weapons, money, candy, expensive items, toys of a violent nature, etc., are NOT brought to school at any time. Books are acceptable, as we encourage literacy and language development. Age appropriate music tapes or CD’s may also be brought in. Make sure your name is clearly marked on any item your child brings in to share. Field Trips – Special Events We offer special activities throughout the school year. Our main emphasis, however, is on bringing the experience to our school. We will offer a variety of special visitor talks. We will communicate these events through flyers and newsletter. On the occasion we take trips through the community, there is a general field trip permission form to fill out in your child’s registration packet. In addition, a specific permission slip will be handed out as specialized field trips come up.

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We are limited to the amount of children we can take on these outside trips; therefore it is our school policy that siblings do not attend these outings. Appropriate Clothing The best choice for dress at school is sturdy and washable play clothes. We are a developmental preschool, and children will be getting messy! Painting, playing with sand and water, pudding, shaving cream and playdough is an active part of the preschooler’s day. Tennis shoes are the best choice for footwear. Please DO NOT send your child to school in slippers, sandals or shoes with slippery soles. Insulated boots are appropriate during winter days, as we still go outside for outdoor play and walks. The children may take off their shoes while inside the classroom, but are required to wear socks for safety and sanitary reasons. It is best for the children to be prepared and dressed for the weather. This means sweatshirts, jackets or coats, hats, scarves and gloves for cold weather. We ask you to provide your child with an extra set of clothing (socks, underwear, pants, shirt) to keep at school in case of an “accident” or messy art and/or outside play activities. Health Policy In providing child care for a group of children, SCOE State Preschool staff continually strives to keep the child care environment healthy and free of communicable disease. The following policy is designed to give parents specific guidelines for determining when a child should be kept home due to illness. Health checks will be performed daily on each child. Staff will look for the following symptoms of illness: ♥ Tired, watery or glassy eyes ♥ Thick mucous from eyes or nose, especially green or orange ♥ Low energy, fatigue or listlessness ♥ Lack of appetite or stomach upset ♥ Red cheeks, itchy scalp, or rashes If a child becomes ill at preschool, the child will be removed from the group and his/her parents/guardian will be contacted. Immediate arrangements must be made by the parents/guardians to remove the sick child from the classroom. Parents/guardians are strongly encouraged to arrange for back-up child care in case their child is too ill to be in a group. Toileting We recognize that children may have an occasional lapse in toilet training. If an “accident” happens during school hours the child will be directed to the rest room to clean and change him/herself. A plastic bag is provided for soiled clothing to be taken home for laundering. The school has a very limited amount of clothing on hand. If your child uses school clothing, we ask that you launder and bring the items back as soon as possible. We ask you to provide your child with an extra set of clothing (socks, underwear, pants, shirt) to keep at school in case of an “accident” or messy art and/or outside play activities. Medications Since SCOE State Preschool is a half-day program, our staff will not administer medications. Some exceptions may apply for children with special needs or chronic health conditions when a health protocol is in order. A doctor’s note and written parent permission will be required.

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Specific Conditions Following is an outline of certain common illnesses and the length of time a child must be excluded from the preschool. IF I HAVE… 1. Fever 2. Vomiting and/or diarrhea 3. Cold involving thick, colored nasal discharge or chronic cough 4. Chicken Pox 5. German Measles (Rubella) 6. Measles (Rubeola) 7. Whooping Cough (Pertussia) 8. Mumps 9. Strep Infection (Respiratory) 10. Hepatitis A 11. Viral or other Meningitis 12. Bacterial Meningitis (H influenza type B) 13. Pink Eye (Conjunctivitis) Bacterial 14. Impetigo Contagious (Staph or Strep infection) 15. Ringworm PLEASE KEEP ME HOME UNTIL… 24 hour after the temperature returns to normal. Child must be free of episodes for a minimum of 24 hours. Until condition clears discharge or constant, heavy cough that hampers the child’s ability to participate in activities. Until seven (7) days after appearance of skin rash. Highly contagious. Until recovery. At least five (5) days. Four (4) days from appearance of rash. During early “cold” symptoms and for 21 days after appearance of cough unless antibiotic is used. Until swelling has subsided, but not more than nine (9) days. 24-48 hours after start of antibiotics. Notify Health Department. Use careful hand washing to prevent spreading. Notify Health Department as soon as informed of case. Notify Health Department. Vaccine is available to present H Influenza type B. Exclude until all discharge and redness is gone. If a single lesion, under treatment and covered, may attend school. Other wise, not until healed. Condition is healed or, if single lesion, same as impetigo. Doctor’s note. Until temperature is normal for 24 hours.

16. Scabies 17. Hand, Foot & Mouth Disease (Coxsackie virus) 18. Head Lice Treated with recommended shampoo. 19. Pinworms Doctor’s note. Emergency Procedures Our staff is certified in both First Aid and C.P.R. The teacher, aide or director will handle minor injuries sustained during the school day. Soap, water and band-aids will be the extent of the first aid given. If your child is hurt while at school, an “ouch report” will be completed by the staff and placed on your child’s sign in sheet informing your what happened (these are for minor injuries, bumps, cuts, etc.) It is essential that each child’s Emergency Information Card be kept up to date, including phone numbers, addresses, and a list of adults who may be contacted in case of an emergency. If there is a change, please notify the Preschool promptly. The listed procedures will be followed in the event of a medical emergency. 1. Staff will attempt to notify the parent by phone immediately.
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2. Staff will attempt to contact the child’s private physician. 3. Necessary steps will be taken to protect the life and health of the child, which may include: a. Use of EMT & ambulance services b. Use of emergency medical care at Fairchild Medical Center, Yreka 4. In non-emergency situations, transportation to the physician or hospital may be provided by a staff member in a county vehicle. Standards of Behavior We are interested in working with our parents in fostering self-discipline in our students. We want to help the child to control their own behavior and to learn the consequences of that behavior. Discipline is a way for the child to learn appropriate social behavior and develop self-control. We use discipline techniques that encourage the child to work out problems constructively, and develop respect for self, others and the environment. Our preschool is child-centered, which means that the environment is set up with the child’s interests and abilities in mind. We provide a wide variety of activities and experiences to keep the child active and engaged to eliminate frustration and boredom (which contributes to discipline problems. There are two main rules that the child must follow at SCOE State Preschool. The child may not hurt or inappropriately touch another child or animal; and they may not intentionally destroy property. We consistently help the child handle their differences by talking it over. Children often need support in expressing their wants and needs, and our staff is aware and trained in methods to help communicate those needs. We recognize and reinforce positive behavior by honest praise and encouragement and modeling desired behavior. Occasionally a child will need to have some time to think about his/her behavior and to receive help in problem solving. Parents will be informed about any serious behavior problems and we will work as a team to help the child toward the goal of self-control and positive self-image. If a child exhibits behavior that infringes on another person’s rights or property one or more of the actions below will occur: • • • • • • The child may experience the logical consequences of his/her actions The child may be reminded of the rules. The child may be redirected to another activity. The child may remain with the teacher until control of her/her behavior changes. The parent will be contacted and a conference regarding the child’s behavior will be requested. A positive behavior plan may be developed with parent(s), teacher, Director and other staff as needed.

“Our Civil Rights” I have a right to be happy and to be treated with compassion at the Preschool. This means that no one will laugh at me or hurt my feelings. I have a right to be myself. This means that no one will treat me unfairly because I am a person of color, fat or thin, tall or short, boy or girl, large or small, or have ideas of my own. I have a right to be safe. This means no one will hit me, push me, kick me, punch me, hurt me, or touch me inappropriately. I have a right to hear and be heard. This means no one will yell, scream, shout or make loud noises at me. I have a right to learn about myself. This means that I will be free to express my feelings and opinions without being interrupted or punished.
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Nondiscrimination SCOE State Preschool does not discriminate on the basis of sex, sexual orientation, gender, ethnic group identification, race, ancestry, national origin, religion, color, or mental or physical disability in determining which children are served. Refrain from Religious Instruction SCOE State Preschool refrains from religious instruction or worship. Fees There are no fees for children from families whose gross income is at or below 75% of the state median income, adjusted for family size. Waiting List As required by Education Code 8227, SCOE State Preschool participates in the Siskiyou County Central Eligibility List (CEL). Families are encouraged to register with the Siskiyou County Child Care Council at 938-2748 to have the option of being placed on the CEL if they are in need of subsidized child care. Children’s Records The following Children’s Records must be completed and on file prior to a child’s attendance at the preschool: 1. 2. 3. 4. 5. Health History Form Authorization for Emergency Medical Care Identification and Emergency Information Form Pre-admission Health Evaluation (signed by physician) Complete Immunization Record (Children must be up to date on all immunizations prior to attendance)

Confidentiality The SCOE staff understands that in the course of caring for your child, you may share confidential and private information with our staff. We respect the privacy of all of the children and families we serve. We hold any information that you share with us to enable us to better meet your family’s needs in the strictest confidence. This applies to information you share with us in writing or verbally. We do not disclose any information given us in confidence unless: a) We are mandated to do so by law b) It is necessary to prevent clear and immediate danger to a person or persons, as determined by SCOE State Preschool administrators c) The agency or an employee is a defendant in a civil, criminal or disciplinary action arising from the knowledge of said confidence d) There is a waiver previously obtained in writing, and then such information may only be revealed in accordance with the terms of the waiver. The use or disclosure of financial, enrollment, or other information maintained at the SCOE State Preschool, will be limited to purposes directly related to the administration and operation of the preschool program. No other use of this information may be made without the parent’s prior written consent. Parents of children enrolled shall have access to all information contained in the individual family files.

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Parent Involvement/Volunteer We encourage you, the parent, to become involved in our preschool program. In order to distinguish between visitors and parents, we require that you sign in the visitor log and wear the identification identifying you as a visitor. Ways that you can help include: • • • Reading to the children Special Talent – if you have a hobby (carpentry, sewing, artist, pottery, cook, music) or career (doctor, nurse, veterinarian, fire fighter, etc.) or have access to discount supplies or materials we may be able to use. Family Traditions, Cultures or Customs – We welcome having parents share family traditions, cultures or customs with classmates. Activities could include (but are not limited to) cooking, story telling, music, celebrations, etc. Please let you child’s teacher know so they can schedule a convenient day and time. We will have regular parent education/parents advisory committee meetings and welcome parents to attend to share ideas to help enhance our program.

•

Parent Access Parents have the right to visit unannounced and observe any time during the preschool day. The staff welcomes input from parents about the care of their children, the curriculum, facility, etc. We believe that parental involvement is important in developing and maintaining a quality program. In order to encourage parental involvement, SCOE State Preschool has regular parent education/Parent Advisory Committee meetings, which all parents are encouraged to attend. Parent/Teacher Conferences We will have “formal” conferences in November and March. There will be a sign up sheet to indicate the most convenient time to meet with the Teacher and Director. Please feel free to ask for a conference with your child’s teacher or the director at any time. Investigations/Complaints Parents will be notified in writing if the preschool is under a public investigation by the State Department of Social Services, or any law enforcement agency, for allegations relating to the health, safety, or treatment of children. We believe that parents have the right to know about such investigations in order to make the best decision possible about the care of their children. Parents will also be notified in writing of the outcome of such investigations. Parents have the right to file a written complaint in writing. Steps suggested resolving disputes: 1. Contact our child’s teacher to meet and work toward resolution in her classroom or call 842-8409 2. Contact the State Preschool Coordinator at 842-8482 to meet and work toward resolution Mandated Reporting As a state licensed early childhood program, SCOE State Preschool staff are mandated to report suspected child abuse or neglect. Because we respect the families in our community, we will generally address concerns with the family prior to reporting. Parents Rights Parents have the right to contact the state-licensing agency directly with concerns or questions about the quality of care in a licensed childcare facility. Parents may write or phone:
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State Department of Social Services Community Care Licensing 520 Cohasset Road, Suite 6 Chico, CA 95926 (916) 895-5033 The State Department of Social Services, and Community Care Licensing, shall have the authority to interview children, or staff, and to inspect and audit child or facility records without prior consent. 1. The licensee shall make provisions for private interviews with any child(ren), or any staff member, and for the examination of all records relating to the operation of the facility The Department, or licensing agency, shall have the authority to observe the physical condition of the child(ren), including conditions which would indicate abuse, neglect, or inappropriate placement, and to have a licensed medical professional physically examine the child(ren). Sexual Harassment Prohibited sexual harassment includes, but is not limited to, unwelcome sexual advances, requests for sexual favors, and other verbal, visual or physical conduct of a sexual nature when: (Education Code 212.5) 1. Submission to the conduct is explicitly or implicitly made a term or condition of an individual’s academic status or progress. 2. Submission to or rejection of the conduct by an individual is used as the basis for academic decisions affecting the individual. 3. The conduct has the purpose or effect of having a negative impact on the individual’s academic performance, or of creating an intimidating, hostile or offensive educational environment. 4. Submission to or rejection of the conduct by the individual is used as the basis for any decision affecting the individual regarding benefits and services, honors, programs or activities available at or through the school. Types of conduct which are prohibited in the center and which may constitute sexual harassment include, but are not limited to: 1. Unwelcome sexual flirtations or propositions 2. Sexual slurs, leering, epithets, threats, verbal abuse, derogatory comments or sexually degrading descriptions 3. Graphic verbal comments about an individual’s body, or overly personal conversation 4. Sexual jokes, notes stories, drawings, pictures or gestures 5. Spreading sexual rumors 6. Teasing or sexual remarks about students enrolled in a predominantly single-sex class 7. Touching an individual’s body or clothes in a sexual way 8. Purposefully cornering or blocking normal movements 9. Limiting a student’s access to educational tools 10. Displaying sexually suggestive objects. A copy of the center’s sexual harassment policy and regulation shall: 1. Be included in the notifications that are sent to parents/ guardians at the beginning of each school year (Educational Code 48980)
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2. Be displayed in a prominent location near the Director’s office (Education Code 212.6) 3. Be provided as part of any orientation program conducted for new students at the beginning of each quarter, semester or summer session (Education Code 212.6) 4. Appear in any school or district publication that sets forth the center’s comprehensive rules, regulations, procedures and standards of conduct. (Education Code 212.6) 5. Be provided to employees and employee organization. The Director or designee shall take appropriate action to reinforce the center’s sexual harassment policy. As needed, these actions may include any of the following: 1. 2. 3. 4. 5. Removing vulgar or offending graffiti Providing staff in-service and student instruction or counseling Notifying parents/guardians Notifying child protective services Taking appropriate disciplinary action. In addition, the Director or designee may take disciplinary measures against any person who is found to have made complaint of sexual harassment which he/she knew was not true. BP 1312.3(a)

COMMUNITY RELATIONS

Uniform Complaint Procedures The Siskiyou County Board of Education recognizes that the Siskiyou County Office of Education is responsible for ensuring that it complies with state and federal laws and regulations governing educational programs. The Office shall follow uniform complaint procedures when addressing complaints alleging unlawful discrimination based on ethnic group identification, religion, age, gender, sex, sexual orientation, color, or physical or mental disability in any program or activity that receives or benefits from state financial assistance. The district shall also follow uniform complaint procedures when addressing complaints alleging failure to comply with state or federal law in adult basic education, consolidated categorical aid programs, migrant education, vocational education, child care and development programs, child nutrition programs and special education programs.
(cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 0420.1 - School-Based Coordinated Program) (cf. 0430 - Comprehensive Local Plan for Special Education) (cf. 3553 - Free and Reduced Price Meals) (cf. 5148 - Child Care and Development) (cf. 6171 - Title I Programs) (cf. 6174 - Education for English Language Learners) (cf. 6175 - Migrant Education Program) (cf. 6178 - Vocational Education)

The Board encourages the early, informal resolution of complaints at the site level whenever possible. Upon receipt of a written complaint from an individual, public agency or organization, uniform complaint procedures shall be initiated. The Superintendent or designee shall distribute full information about these procedures. The Board recognizes that a neutral mediator can often suggest an early compromise that is agreeable to all parties in a dispute. In accordance with uniform complaint procedures, whenever all parties to a complaint agree to try resolving their problem through mediation, the Superintendent or designee shall initiate a mediation process before beginning a formal compliance investigation. The Superintendent or designee shall ensure that mediation results are consistent with state and federal laws and regulations.
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BP 1312.3(b) Uniform Complaint Procedures The Board acknowledges and respects student and employee rights to privacy. Discrimination complaints shall be investigated in a manner that protects the confidentiality of the parties and the facts. This includes keeping the identity of the complainant confidential except to the extent necessary to carry out the investigation or proceedings, as determined by the Superintendent or designee on a case-by-case basis.
(cf. 4119.23/4219.23/4319.23 - Unauthorized Release of Confidential/Privileged Information) (cf. 5125 - Student Records) (cf. 9011 - Disclosure of Confidential/Privileged Information)

The Board prohibits retaliation in any form for the filing of a complaint, the reporting of instances of discrimination or participation in complaint procedures. Such participation shall not in any way affect the status, grades or work assignments of the complainant.
(cf. 1312.1 - Complaints Concerning District Employees) (cf. 1312.2 - Complaints Concerning Instructional Materials) (cf. 4031 - Complaints Concerning Discrimination in Employment) (cf. 5141.4 - Child Abuse Reporting Procedures)

Legal Reference:
EDUCATION CODE 200-262.3 Prohibition of discrimination 8200-8498 Child care and development programs 8500-8538 Adult basic education 18100-18179 School libraries 35146 Closed sessions 35160 Authority of governing boards 44670.1-44671.5 School personnel staff development and resource centers 48985 Notices in language other than English 49060-49079 Student records 49490-49560 Child nutrition programs 51513 Personal beliefs 52000-52049.1 School improvement programs 52160-52178 Bilingual education programs 52300-52483 Vocational education 52500-52616.24 Adult schools 52800-52863 School-based coordinated programs 54000-54041 Economic impact aid programs 54100-54145 Miller-Unruh Basic Reading Act 54400-54425 Compensatory education programs 54440-54445 Migrant education 54460-54529 Compensatory education programs 56000-56885 Special education programs 59000-59300 Special schools and centers 64000 Consolidated application process GOVERNMENT CODE 54957-54957.8 Closed sessions CODE OF REGULATIONS, TITLE 5 3080 Application of section 4600-4671 4600-4671 Uniform Complaint Procedures UNITED STATES CODE, TITLE 20 1221-1232g General Education Provisions Act 1681-1688 Discrimination based on sex or blindness, Title IX CODE OF FEDERAL REGULATIONS, TITLE 34 100.1-100.13 Nondiscrimination

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COMMUNITY RELATIONS Uniform Complaint Procedures Compliance Officers

AR 1312.3(a)

The Siskiyou County Board of Education designates the following compliance officer to receive and investigate complaints and to ensure district compliance with law: Siskiyou County Superintendent of Schools 609 S. Gold Street Yreka, CA 96097 (530) 842-8400 The Superintendent or designee shall ensure that employees designated to investigate complaints are knowledgeable about the laws and programs for which they are responsible. Such employees may have access to legal counsel as determined by the Superintendent or designee. (cf. 9124 - Attorney) Notifications The Superintendent or designee shall meet the notification requirements of 5 CCR 4622, including the annual dissemination of district complaint procedures and information about available appeals, civil law remedies and conditions under which a complaint may be taken directly to the California Department of Education. The Superintendent or designee shall ensure that complainants understand that they may pursue other remedies, including actions before civil courts or other public agencies. (cf. 5145.6 - Parental Notifications) Procedures The following procedures shall be used to address all complaints which allege that the district has violated federal or state laws or regulations governing educational programs. Compliance officers shall maintain a record of each complaint and subsequent related actions, including all information required for compliance with 5 CCR 4632. All parties involved in allegations shall be notified when a complaint is filed, when a complaint meeting or hearing is scheduled and when a decision or ruling is made. Step 1: Filing of Complaint Any individual, public agency or organization may file a written complaint of alleged noncompliance by the district. Complaints alleging unlawful discrimination may be filed by a person who alleges that he/she personally suffered unlawful discrimination or by a person who believes that an individual or any specific class of individuals has been subjected to unlawful discrimination. The complaint must be initiated no later than six months from the date when the alleged discrimination occurred or when the complainant first obtained knowledge of the facts of the alleged discrimination. (5 CCR 4630)
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The complaint shall be presented to the compliance officer who shall maintain a log of complaints received, providing each with a code number and a date stamp. If a complainant is unable to put a complaint in writing due to conditions such as illiteracy or other disabilities, district staff shall help him/her to file the complaint. (5 CCR 4600) Step 2: Investigation of Complaint The compliance officer is encouraged to hold an investigative meeting within five days of receiving the complaint or an unsuccessful attempt to mediate the complaint. This meeting shall provide an opportunity for the complainant and/or his/her representative to repeat the complaint orally. The complainant and/or his/her representative and the district's representatives shall also have an opportunity to present information relevant to the complaint. Parties to the dispute may discuss the complaint and question each other or each other's witnesses. (5 CCR 4631) Step 3: Response Within 60 days of receiving the complaint, the compliance officer shall prepare and send to the complainant a written report of the district's investigation and decision, as described in Step #4 below. (5 CCR 4631) Step 4: Final Written Decision The report of the district's decision shall be in writing and sent to the complainant. (5 CCR 4631) The report of the district's decision shall be written in English and in the language of the complainant whenever feasible or required by law. If it is not feasible to write this report in the complainant's primary language, the district shall arrange a meeting at which a community member will interpret it for the complainant. This report shall include: 1. 2. 3. The findings and disposition of the complaint, including corrective actions, if any (5 CCR 4631) The rationale for the above disposition (5 CCR 4631) Notice of the complainant's right to appeal the decision within 15 days to the California Department of Education, and procedures to be followed for initiating such an appeal (5 CCR 4631, 4652) For discrimination complaints, notice that the complainant must wait until 60 days have elapsed from the filing of an appeal with the California Department of Education before pursuing civil law remedies (5 CCR 4631; Education Code 262.3) A detailed statement of all specific issues that were brought up during the investigation and the extent to which these issues were resolved

4.

5.

If an employee is disciplined as a result of the complaint, this report shall simply state that effective action was taken and that the employee was informed of district expectations. The report shall not give any further information as to the nature of the disciplinary action.
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Appeals to the California Department of Education If dissatisfied with the district's decision, the complainant may appeal in writing to the California Department of Education within 15 days of receiving the district's decision. For good cause, the Superintendent of Public Instruction may grant an extension for filing appeals. (5 CCR 4652) When appealing to the California Department of Education, the complainant must specify the reason(s) for appealing the district's decision and must include a copy of the locally filed complaint and the district's decision. (5 CCR 4652) The California Department of Education may directly intervene in the complaint without waiting for action by the district when one of the conditions listed in 5 CCR 4650 exists. In addition, the California Department of Education may also intervene in those cases where the district has not taken action within 60 calendar days of the date the complaint was filed with the district. Civil Law Remedies A complainant may pursue available civil law remedies outside of the district's complaint procedures. Complainants may seek assistance from mediation centers or public/private interest attorneys. Civil law remedies that may be imposed by a court include, but are not limited to, injunctions and restraining orders. For discrimination complaints, however, a complainant must wait until 60 days have elapsed from the filing of an appeal with the California Department of Education before pursuing civil law remedies. The moratorium does not apply to injunctive relief and is applicable only if the district has appropriately, and in a timely manner, apprised the complainant of his/her right to file a complaint in accordance with 5 CCR 4622. Termination of Services Services to parents or children may be terminated for the following reasons: 1. Deliberate falsification of any eligibility information, attendance documentation, or other documents required by SCOE State Preschool policy. 2. Lack of cooperation with SCOE State Preschool staff. 3. Failure to follow one or more of the policies and/or procedures contained herein. 4. Unexcused absences for two consecutive weeks.

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SCOE State Preschool Family Handbook/Enrollment Agreement
Parent/Guardian Initials

__________

Yes, I have read the SCOE State Preschool Handbook and agree to comply with the rules and regulations regarding attendance, health, clothing and other items specified within. I also understand that a copy of this agreement will be placed in my child’s personal file. Yes, I have received a copy of the universal complaint procedure located in the parent handbook (Pages 13 – 17). Yes, I have been informed of reasons my child may be disenrolled from SCOE State Preschool, and understand the termination clause (Page 17) in my family handbook. Yes, I have been informed of school policies regarding excused absences, best interest days, family emergencies, and unexcused absences (Page 3).

__________ __________

__________

Director’s Signature ________________________________________

Date ______________________

____________________________________________________________________________________________ Child’s Name

Parent/Guardian Signature________________________________________ Date ____________________

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