Outlook and Outlook Express Compared by fionan



Know Your Computer

Outlook and Outlook Express Compared
Both Outlook and Outlook Express handle the basics of Internet mail, including an address book, message rules, and user-created folders. x Outlook Express was developed with the home user in mind. It is a basic Internet mail program that is part of Internet Explorer and Windows. x Outlook was developed for the corporate user. It is a full-featured personal information manager that is available as a part of Microsoft Office.
Features Outlook Express Outlook

Ability to send and receive e-mail Support for *IMAP, *HTTP, *SMTP and *POP Internet e-mail servers Support for HTML. Allows personalisation with graphics/backgrounds Signatures and stationery Import/export settings, mail, contacts to other programs Address book and Contacts folder Support for multiple address books Support for a fully-integrated calendar including appointments, reminders and meeting scheduling. Tasks folder A list of personal or work-related tasks. (To do list) Junk mail filter Notes folder equivalent of paper sticky notes Support for newsgroups. When you launch the newsreader, Outlook 2003 actually opens in an Outlook Express window. Secure e-mail messaging Message rules. Outlook has rules for incoming and outgoing mail, while Outlook Express can only filter incoming. Outlook rules also offer a wider range of actions than Outlook Express. Interact with other office applications Auto backup (archive) functionality Stores old items that you want to keep but don't need immediate access to.

Yes Yes Yes Yes Yes Basic No No No No No Yes Yes Basic

Yes Yes Yes Yes Yes Advanced Yes Yes Yes Yes Yes No Yes Advanced

No No

Yes Yes

*Internet Mail Access Protocol (IMAP) ,* Hypertext Transfer Protocol (HTTP), *Simple Mail Transfer Protocol (SMTP), *Post Office Protocol 3 (POP3).

Outlook has more applications built-in
The Outlook Express software is really an e-mail package. It will allow you to keep an address book, but it is not robust enough to be a true contact management software tool. Outlook contains the e-mail functionality, as well as a full contact application, task list and calendar. All of these tools are integrated with each other, making them easier to use together. For example, you can schedule a meeting with someone else and it will update your calendar and send an e-mail to that person notifying them of the request for a meeting. If they accept the invitation it will update their calendar.

February 2009

Outlook Vs Outlook Express

Page 35


Know Your Computer

Synchronise better with a Handheld device
Many people have mobile computing device such as a mobile phone or a Pocket PC. To avoid double entry many of these devices can be synchronised to your computer using outlook’s calendar, contacts and task list. It also allows Outlook to function as the primary data source so that if you lose the data on your handheld, you have an original source.

Outlook has a more robust E-mail feature
While both packages will handle basic e-mail functions, Outlook is more robust than Outlook Express. For example, Outlook contains such features as the ability to send a message at a specific time in the future, allows more complex e-mail signatures.

Outlook has a powerful Junk Mail feature.
Outlook allows you to set up more complex e-mail rules that can help deal with the barrage of unsolicited e-mail we may get on a daily basis. Outlook also has message rules for both incoming and outgoing mail, while Outlook Express can only filter incoming. Outlook rules also offer a much wider range of actions than do rules in Outlook Express.

Using Outlook
As I have Broadband, I have Outlook open all the time. To achieve this I have placed a shortcut in the start-up directory so that Outlook opens when I turn on my computer and regularly keeps checking for Emails at intervals that I have set. To achieve this (using outlook 2003 running under Windows XP): 1. Place a copy of a shortcut to Outlook on the clip-board. 2. Use Windows Explorer to navigate to C\Documents and Settings\Yourusername\Start Menu \Programs\Start Up and paste the shortcut in this folder. 3. Restart the computer and Outlook will load at start up. 4. To minimize Outlook to an icon in the Windows system tray and remove it from the task-bar, Click on the Outlook icon in the system tray with the right mouse button and Select Hide When Minimized from the menu. Now, when you minimize Outlook is should disappear from the task bar. To open Outlook again, double-click on the Outlook system tray icon. Now when my computer boots up, Outlook opens and displays: x All my Emails x All the reminders for appointments, and other events (especially my wedding anniversary and the wife’s birthday)

Setting the Default Email Client
To set the required Email program (client) as your default: 1. 2. 3. 4. 5. On the Start menu, click Control Panel. In Category view, click Network and Internet Connections Click Internet Options. Click the Programs tab. Set the defaults. Note: If you choose Outlook for your e-mail client, you should also choose Outlook for the contact list. Likewise if you choose Outlook Express for e-mail, you should choose Address Book for contact list. The default client settings apply to all Windows User Accounts, and it requires administrator rights to change them, so consider how your choice will affect other users of your computer.

February 2009

Outlook Vs Outlook Express

Page 36

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