New Mexico Network for Women in Science and Engineering

Document Sample
New Mexico Network for Women in Science and Engineering Powered By Docstoc
					NMNWSE Board Meeting Minutes 19 October 2003

New Mexico Network for Women in Science and Engineering Board Meeting 19 October 2003
The meeting was held in Albuquerque in the Board Room at Northrop Grumman Mission Systems. Board members in attendance were: dede Collins, Mercedes Agogino, Jeanne Banks, Barbara Torres, Yolanda King, Catherine Hensley, Tinka Gammel and Adrienne Dare. dede Collins called meeting to order at 9:35 am. There were no copies of the minutes from the last Board Meeting available.

TREASURER’S REPORT – Yolanda King
Current funds are in excess of $12,000 due to Debby Potter’s very successful fundraising. The audit that was performed on 18 October 2003 reported two minor discrepancies in procedure, but all funds were correctly reported. There were names missing on some checks to Science Fair winners and a typographical error on a report.

STANDING COMMITTEE REPORTS
1. Annual Meeting 2003 – Jeanne Banks This year’s symposium/meeting should have been better publicized, and sooner, to have been better attended. All who attended deemed the price reasonable. 2004 – ??? dede will be asking Janie Enter to chair next year’s event. Janie is interested in pursuing holding the meeting in Jemez Springs. The dates agreed upon where 24-25 September 04, with the Board Meeting on 26 September 04. Archives – Mary Campbell No report. Elections – dede Collins (spoke for Janie Enter) The elections were not complete prior to the meeting, but the call for nominations was sent via email to the membership list, the LAWIS listserv and the NMNWSE listserv on August 29. A copy of the letter sent is on file. Janie was unable to complete the evaluation of the responses before some required travel sent her out of town. The election process will be completed in November. The 2004-2005 Elections will be chaired by dede Collins. 4. Fund Raising – Yolanda King (for Debby Potter) Funds have been received from the following firms and foundations: McCune Foundation ($5000), Honeywell ($5000), Woodward Foundation ($2500), ARA ($200), and the LANL Foundation ($1000). No one stepped up to chair this activity in 2004. 5. Membership – Tinka Gammel Tinka wishes to remain the Membership Chair and had some new ideas for staying in touch and providing services to the members. Newsletter/Web Page – Catherine Hensley and Tinka Gammel Carol LaDelfe is passing the baton after doing such a marvelous job on the web page for so many years. Catherine and Tinka agreed to form a team to support the newsletter and the web page

2.

3.

6.

Jeanne Banks

Page 1

11/27/2009

NMNWSE Board Meeting Minutes 19 October 2003 since they share so much information. They also agreed to help Adrienne put a web site on-line for the southern EYH. 7. Publicity – Kim Linder No report. Policies and Procedures– Barbara Torres Barbara agreed to continue to lead this area. The only changes to the policies and procedures that were made during the past year were done in the spring and reported in the minutes at that time. There was also some discussion about a previous change to the P&Ps that does not seem to be reflected in the current P&P document. This change involved P&P 96-POL2 concerning the $10 chapter rebate for each professional membership. The change, recalled by several at the board meeting, would provide a minimum amount for chapters with very few members but that want to remain active and rebuild as opposed to the $10 per member. Some research will be done in this area to determine if the change was indeed approved but simply lost in the documentation over time. 9. Science Fair – Mercedes Agogino Mercedes is waiting the exact date from the State Science Fair office. It was recommended and approved that we once again support 5 awards in the junior division and 5 awards in the senior division. Each recipient will receive a check for $50 and a bag containing the same information that is distributed at EYH conferences.

8.

EXPANDING YOUR HORIZONS
1. State EYH – Tinka Gammel (for Dana Roberson) The fee to the Math/Science Network is now $500. This amount grants us the rights to hold each conference and includes the additional funds requested to send multiple copies of the materials to each site coordinator. Dana questions if this is worth it and do we know how the Math/Science Network uses the funds. Of course, the right to call the conference “Expanding Your Horizons” and use of the EYH logo are part of what we receive, plus the materials that are sent. Dana will take action to contact the Network and ask about the fee and how it is used. Northern Chapter (Los Alamos) – Tinka Gammel (for Georgia Pedicini) The LAWIS EYH is scheduled for early March 2004. The location will be the same church as last year. The first meeting should be held in November. Southern Chapter (Silver City) – Adrienne Dare The Silver City EYH conference is scheduled at WNMU on March 6, 2004. The format will be similar to previous conferences: opening session, two workshops, lunch, another workshop, group activity, and closing session. There will be a keynote speaker at the opening session: a woman who is a graduate of one of the local area high schools. She works for IBM in Tucson and contacted us after last year’s conference volunteering to help. We will aim for 250 girls in grades 5-10. We’ve received a mini-grant of $100 from NM-AAUW to help provide transportation to girls from remote areas. After talking to some of the superintendents of four nearby school districts, they have agreed to provide transportation and help some with lunch expenses. One is even helping pay for t-shirts. Budget submitted, seed money approved. 4. Central Chapter (Albuquerque) – Kelly Bitner EYH scheduled for March 13, 2004. They expect 400 girls. assigned. The first meeting is scheduled for October 21, 2003.

2.

3.

Committee chairs have been

Jeanne Banks

Page 2

11/27/2009

NMNWSE Board Meeting Minutes 19 October 2003 Budget submitted, seed money approved. 5. Southern Chapter) – No report.

Jeanne Banks

Page 3

11/27/2009

NMNWSE Board Meeting Minutes 19 October 2003

CHAPTER REPORTS
1. Northern Chapter (Los Alamos) – No report. Eastern Chapter) – No report. Central Chapter (Albuquerque) – No report. Southern Chapter) – No report.

2.

3.

4.

OLD BUSINESS
1. Strategic Planning Retreat Discussed when and possibly where to continue the strategic planning that was started during out workshop at the Technical Symposium/Annual Meeting. Everyone agreed that the first quarter of 04 would be best.

NEW BUSINESS
1. UNM WISE Request for Career Books WISE has requested 20 Career Books for distribution to their members. Jeanne Banks moved that we grant their request, Barbara Torres seconded. Motion passed. Science Fair Promotional Card Mercedes Agogino presented a congratulatory/promotional card that we would include in our package to the winners at the State Science Fair. It was agreed that it was a good idea. Tinka Gammel took the action to generate a draft and send it to the Board for review via email. NMNWSE 25th Anniversary Since this year is the 25th anniversary of the New Mexico Network for Women in Science and Engineering, Yolanda suggested that we use it on all email correspondence, written correspondence, etc. It was also decided that we would hold a 25 th Anniversary Reunion/Recruiting event at Yolanda’s on Saturday, June 12. May 1 is the target date for invitations to be mailed. 2001-2002 Meetings DATE & TIME December 13, 2003 10:00am WHERE Debby Potter’s home 1019 Guadalupe Ct NW Alameda, NM 87114 897-8621 Las Cruces-Yolanda checking on hotel, meeting place, etc. WNMU Los Alamos UNM Socorro @ NM Tech WHAT Board Meeting

2.

3.

4.

February 13-15, 2004 (tentative) March 6, 2004 March 13, 2004 March 13, 2004 April 3, 2004 9:00am

Board Meeting Recruiting event?? Silver City EYH Northern Chapter EYH Central Chapter EYH State Science Fair and Board Meeting

Jeanne Banks

Page 4

11/27/2009

NMNWSE Board Meeting Minutes 19 October 2003 DATE & TIME June 12, 2004 August 21, 2004 September 24-26, 2004 WHERE Yolanda King’s home Tinka Gammel’s home Jemez Springs (tentatively) WHAT 25th Anniversary Reunion Board Meeting Board Meeting Technical Symposium/Annual Meeting Board Meeting

Meeting was adjourned at 11:35 am.

Jeanne Banks

Page 5

11/27/2009


				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:4
posted:11/27/2009
language:English
pages:5