Getting Started: A Quick Guide for Visiting Scholars and Visiting Student Researchers It’s as easy as 1-2-3. Please identify yourself with one of the registration scenarios below and follow the instructions listed. Please note that the $200 University Services Fee is valid for only one year of service. If this is your INITIAL APPOINTMENT (or returning after a break in service): FOLLOW STEPS 1 THROUGH 5. If you are CONTINUING your current appointment past the one-year anniversary of your last payment of the University Services Fee: FOLLOW STEP 2 ONLY. If you are CONTINUING your appointment and the duration of your new appointment term falls within a year of your last payment of the University Services Fee: NO ACTION IS NEEDED. If you are CONTINUING your appointment and the duration of your new appointment term continues past the one-year anniversary of your last payment of the University Services Fee: WAIT UNTIL THE ANNIVERSARY DATE AND FOLLOW STEP 2 ONLY. STEP 1 Registering as a Visiting Scholar or Student Researcher You may register as a UC Berkeley Visiting Scholar or Student Researcher by: 1) Visiting your sponsoring department and obtaining your 9-digit Cal Net numerical identity (HRMS Non-Employee number) from your sponsoring department’s administrative contact. 2) While you are at your department, make sure that you sign an original copy of the Patent Acknowledgement Form and have it witnessed by a UC employee. At this point, the department can choose to e-mail or fax a copy of the Patent Acknowledgement Form. However, the VSPA Program must eventually receive an original of it. NOTE: If you are extending your appointment and have previously signed an original Patent Acknowledge Form, you may skip this requirement and continue on to the next requirement. STEP 2 Paying the $200 University Services Fee A $200 annual fee is required for all visiting scholars and visiting student researchers. If fee is to be paid by the affiliate: The affiliate goes to the VSPA website and selects the “University Services Fee” link to make an electronic payment. Please note that a credit card or ATM debit card with a Visa, MasterCard or American Express logo on it will be needed to make a payment. In addition, the affiliate will need a non-activated 9-digit Cal Net numerical identity (HRMS Non-Employee number) to make an electronic payment. This number is available from the sponsoring department. To use e-Pay, go to https://vspa.chance.berkeley.edu/epay_post.cfm. If the fee is to be paid by the sponsoring unit: a. The sponsoring department prepares an Interdepartmental Order Form with appropriate departmental chart string. The form should indicate the name and non-activated 9-digit Cal Net numerical identity (HRMS NonEmployee number) of the affiliate and include the chart string to be debited. The VSPA Program will debit the account $200 for each scholar listed. E-mail the completed form to firstname.lastname@example.org or fax it to 510.642.3328. OR b. The sponsoring department pays the University Services Fee via e-Pay using a departmental Blu Card. To use e-Pay, go to https://vspa.chance.berkeley.edu/epay_post.cfm. STEP 3 Activating Your CalNet ID Number After you have paid the University Services Fee, contact your sponsoring department the next business day to obtain your registration token. This is a numerical code. To obtain this, you will also need to contact your sponsoring department’s Cal Net Deputy. For a list of deputies, go https://calnet.berkeley.edu/services/deputies.html. Once you have your CalNet numerical identity and registration token, go to http://netauth.berkeley.edu/cgi-bin/krbreg. As you activate your CalNet numerical identity with the registration token, you will need to create a passphrase in order to complete the activation of your CalNet ID. Once this is completed, you will be able to obtain all virtual services, such as e-mail, parking, wireless internet access, etc. SPECIAL NOTE: The only services not available are library borrowing privileges and access to the Library’s electronic databases. The Library requires an in-person registration with the Cal 1 ID Card, which is not available until 72 hours later. (See Cal 1 Photo ID below). STEP 4 Obtaining Your Cal 1 Photo ID The VSPA Program must have received both the payment of the University Services Fee and the Patent Acknowledgement in order to activate your appointment. When both of these requirements have been received, there is a 72 hour waiting period. After this time period, go to the Cal 1 Card Office at 110 Cesar Chavez Center, Lower Sproul. The office is open from Monday to Friday, 9am to 5pm. Please be prepared to present identification with a photograph, e.g., driver’s license or passport. For more information, visit the Cal 1 Card Office website at: http://cal1card.berkeley.edu/ STEP 5 Setting Up Your CalMail E-Mail Account Once you have activated your CalNet ID: 1) Go to http://bilink.berkeley.edu. On the top left hand side of the page under “Set up your account,” click on “e-mail.” You will be led to a series of web pages that will eventually require you to enter your CalNet numerical identity and passphrase. Follow the instructions to set up your email account. b) Inform the VSPA Program at email@example.com of your new CalMail e-mail address. As part of the registration process, you are required to report your CalMail e-mail address. . Welcome to Berkeley!
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