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					Bradley Stoke Town Council – 19 July 2006

BRADLEY STOKE TOWN COUNCIL Full Council Minutes of the Meeting of Bradley Stoke Town Council held at Bradley Stoke Jubilee Centre, Savages Wood Road, Bradley Stoke, on 19 July 2006. PRESENT: Councillors:

Veronica Conway-Haskins (Chair) Dr David Gladstone Adam Haskins Robert Jones John Samways Karen Sanders Heather Williams Jon Williams David Chandler Lesley Osborne (Clerk) (Deputy Clerk)

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Apologies for absence Apologies for absence were received from Councillors John Ashe, Julian Barge and Sandra Hobson.

2

Minutes of Previous Meeting The Minutes of the Annual General Meeting held on 17 May 2006 were signed as a correct record after two amendments: i) deletion of ‘Road’ at Minute 5.3 and ii) reversal of figures at Minute 10.

3

Declarations by Members There were no declarations at this point.

4

Public Question Time There were no questions from members of the public.

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Bradley Stoke Town Council – 19 July 2006

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Matters arising from the Minutes 5.1 Minor Authority School Governor Mr Steve Hillyard had resigned from Baileys Court Primary School with effect from 1 August. It was Resolved to invite Mrs Wendy Davy to suggest a possible successor in the first instance. 5.2 Appointment of Staffing Committee Councillors Dr David Gladstone, Adam Haskins and Karen Sanders were proposed by Councillor Jon Williams, seconded by Councillor Adam Haskins and duly appointed 5.3 Night Bus Figures were still awaited and a meeting scheduled for the following day had been cancelled. The University of the West of England had shown an interest in adopting the service and negotiations were in hand on the feasibility of this. 5.4 Strategic Performance Plan The final version of this document would be available for the Council Meeting in September. It was still possible to include suggestions if they were submitted within the next few weeks. A reminder would be emailed to Councillors, to include a request for further ideas on possible celebrations for 2007. 5.5 Roof Repairs Lodge Construction had provided the most favourable quote for repairs within the agreed budget that complied with all health and safety issues and they had been instructed to proceed.

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Dates of forthcoming meetings 1 2 3 4 26 16 23 20 July: August: August: September: Planning, Environment & Amenities Finance & Leisure Planning, Environment & Amenities Full Council

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Finance and Leisure Committee The Minutes of the Finance and Leisure Committee held on 21 June 2006 were received. The letter about Licensing sent to Stoke Gifford Parish Council, mentioned at Minute 9, had as yet received no reply.

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Bradley Stoke Town Council – 19 July 2006

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Planning and Environment Committee The Minutes of the Planning, Amenities and Environment Committee for 24 May and 28 June 2006 were received.

9

Extraordinary Council Meeting Minutes of the Extraordinary Council Meeting held on 28 June were received as a correct record. 9.1 Baileys Court redevelopment The Architects were working on the design and planning application and a letter of support from Southern Brooks Community Partnership for the proposed existing internal plan, including dedicated youth space, was circulated. A meeting would be arranged with the Project Manager and Steering Group, to include Julie Snelling and Ruth Cornish from the Partnership to progress the matter.

10

Pre Audit Figures 2005/06 The completed 2005/06 pre-audit figures and supporting statement and statement of assurance, together with the Report from the appointed year-end Auditor, were received and approved for signature, pending lodgement with Mazars. A formal vote of thanks to Rachel Pullen, RFO, for her work on the accounts was proposed by the Chair, seconded by Councillor Jon Williams and carried unanimously.

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Reports on Council premises 11.1 Skatepark The Minutes of a meeting held on 6 July at the Leisure Centre were circulated together with the Clerk’s report. It was resolved to write formally concerning the persistent failure of the Leisure Centre to lower the barrier when the Centre closed each evening, stating Council had first hand knowledge that failure to lower the barrier was at the root of many problems. The accumulation of litter and failure to remove abandoned pallets were noted and members also commented that in their experience the Centre appeared generally lax on health and safety and planning matters. 11.2 Jubilee Green Fencing It was resolved not to move the seat on the Green or to replace the knee-rail fence with hoop top railings as the overall cost would be in the region of £35,000.

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Bradley Stoke Town Council – 19 July 2006

It was agreed to pursue the provision of equipment on the Green at the same meeting as the Baileys Court Redevelopment Steering Group (see Minute 9.1 above) with costings. The current list, derived from previous consultations on the subject, includes a basketball/football wall, picnic benches, play area with swings, jogging track/trim trail.

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Bradley Stoke Anniversary Year The year 2007 would mark the 20th anniversary of Bradley Stoke, the 15th anniversary of the formation of the Town Council, the 10th anniversary of the first Town Council Community Building (The Blue Hut), the 5th anniversary of the Town Council’s annual community festival, and possibly the opening of the enlarged Baileys Court Activity Centre and installation of new equipment on the Green. Points raised in discussion were that the year warranted good national as well as local publicity using all media, a dinner on the Festival Saturday, a balloon launch, calendar, Christmas card, anniversary bench, time capsule, celebrity cricket match, etc. The involvement of all groups and all councillors was stressed and Councillor Robert Jones commented that all those present clearly felt very enthusiastic and were looking forward to being involved.

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Bills submitted for payment The following bills were approved for payment and include VAT where applicable. Proposed by Councillor Karen Sanders, seconded by Councillor Heather Williams and carried.
Bradley Stoke Youth FC Adults Acc Bradley Stoke Youth Football Club Post Office Ltd Bath & North East Somerset ADT fire & security ALCA Almondsbury Forge Works Ltd British Telecom J Budd Classic Landscapes Cleaning Made Easy The Corps Four Square Dig Pictures G E Capital Equipment Finance Greenham Trading Ltd Initially yours embroiderers Ionet J B Glazing JNC Fire Protection KN Donalds Lodge Construction Minuteman Press £386.40 £400.00 £5,476.29 £2,333.57 £223.26 £1,955.56 £131.60 £179.83 £22.00 £3,872.40 £2,898.83 £4,198.48 £414.59 £987.00 £259.52 £50.66 £269.32 £3,020.94 £202.69 £76.38 £178.88 £1,521.63 £29.96

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Bradley Stoke Town Council – 19 July 2006

Chris Brown Mason Associates Wings Ambulance Services Susan Cavender Speedy Hire Western Tailor Made Office Supplies Powergen SITA Steaming Brigade SGC Two Thirds.co.uk Zurich Municipal Doug Hillard Sports Shop Hedgehog J L Massie BACS

£515.00 £211.50 £194.00 £381.88 £125.94 £63.44 £511.13 £376.67 £492.00 £563.57 £250.00 £158.63 £458.85 £25.00 £125.22 £21,182.06 £54,724.68

13.1

Bradley Stoke Youth FC and Town FC It was proposed by Councillor Jon Williams, seconded by Councillor Heather Williams and carried that the club should be placed on a Service Level Agreement in the initial sum of £1800, less the sum of £786.40 recently awarded in Grant Aid; to be reviewed annually under the normal terms of SLAs.

13.2

Designated Premises Supervisors It was agreed that, with the enlargement of Baileys Court Activity Centre and the acquisition of licences for the Jubilee and Brook Way Activity Centre, the opportunity should be taken to invite applications for these posts to take effect from September 2006.

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Correspondence received Councillor Karen Sanders proposed, seconded by Councillor Ronnie Conway Haskins, that the following be noted: 16.1 16.2 16.3 16.4 16.5 16.6 SGC: Tomorrow’s Climate, Today’s Challenge (p.c.) SGC: Consultation on the Council’s Draft Gambling Policy SGC: Rubbish or Resource SGC: Cleaner South Gloucestershire Strategy SGC: West of England Joint Waste Management & Planning Strategy (p.c.) SGC: Severnside Community Rail Partnership

Councillors could reply to these individually if they wished.

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Bradley Stoke Town Council – 19 July 2006

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Reports from other meetings The following reports were received: 15. 15. 15. 15. 15. 15. 15. 15. 15. 15. 15. 15. 15. 15. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 ALCA Safer South Gloucestershire Bradley Stoke Library Committee (p.c.) Freespace Filton Airfield Consultative Group Networking News (p.c.) Patchway Community College Highlights (p.c.) SGC: Splatts Abbey Wood Kick Start Avon & Somerset Police Annual Report (p.c.) Bradley Stoke Library Committee Youth Steering Group SGC: Area Forum Dates Town and Parish Standard:07 06.03.16 06.03.17 06.04.20 06.04.24 06.04.26 06.05.00 06.05.00 06.05.02 06.05.09 06.06.00 06.06.00 06.06.06 06.06.23 06.07.00

The Meeting closed at 9.33pm

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