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Sponsorship request letter items

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					Appendix C

Sponsorship request letter items Standard letter with overview of conference, benefits to sponsors in terms of delegate mix and potential market. List facilities on offer, then list priced items suggested for sponsorship. MinSoc/Conference headed paper Dear associated learned society Micro-Analysis, Processes, Time Mineralogical Society Annual Conference, Edinburgh, September 2009

Micro-analytical and micro-textural information is now central to many new observations in the Earth sciences, and it is critical to the testing and development of hypotheses related to Earth processes and behaviour on all time and length scales. MAPT will provide a forum for the presentation and discussion of the many recent advances in Micro-Analytical techniques (including both chemical and textural analysis). MAPT will focus also on how these advances impact on our understanding of mineralogical-geochemical Processes, their timescales of development, and the consequences for the measurement of Time in the Earth Sciences. We at the Mineralogical Society seek your support for this conference. It is sure to be of interest to members of your Society and any publicity you can give it would be most welcome. Support for one or more aspects of the conference (e.g. invited speakers’ expenses) would, as always, be welcome. We expect in the region of 150 delegates at our conference. If you would like more information about our conference, please visit www.minersoc.org/pages/meetings/anymeeting.html or alternatively contact me direct at anyone@minersoc.org tel. 023 44456. I look forward to hearing from you. Yours sincerely XXXXX Conference Convenor

Dear oil company/instrument manufacturer (best to have a specific named person here) Micro-Analysis, Processes, Time Mineralogical Society Annual Conference, Edinburgh, September 2009

Micro-analytical and micro-textural information is now central to many new observations in the Earth sciences, and it is critical to the testing and development of hypotheses related to Earth processes and behaviour on all time and length scales. MAPT will provide a forum for the presentation and discussion of the many recent advances in Micro-Analytical techniques (including both chemical and textural analysis). MAPT will focus also on how these advances impact on our understanding of mineralogical-geochemical Processes, their timescales of development, and the consequences for the measurement of Time in the Earth Sciences. The conference organizers are delighted to offer you the opportunity to support one or more aspects of the conference. These are outlined below: CategoryA Production of registration packs (£800) Cost of icebreaker reception (£600) Printing of abstract volume (£500) Poster board hire (£500) Travel/accommodation expenses for keynote speakers (£500 each) Setting up/running of the conference website (£400) Category B Lecture room hire and audiovisual equipment (room/day) (£300) Drinks for poster session (£250) Contribution to conference dinner (£200) Entertainment (£150) Transport (£100) Any contribution to subsidize student attendance Any contribution you care to make, specifying how you would like it to be used

Please tick those in which you are interested. In return we can offer the following: Category A Space for your display stand (including analytical kit) plus one free conference registration Free attendance at the conference dinner Free attendance at the welcoming reception Category B Your logo on all conference publicity (website, abstract volume, correspondence, conference banquet literature, and via the conference audiovisual system) Free attendance at the welcoming reception We expect in the region of 150 delegates at our conference. Many of these will be students, future employees of companies such as yours/future purchasers of equipment such as yours. If you would like more information about our conference, please visit www.minersoc.org/pages/meetings/anymeeting.html or alternatively contact me direct at anyone@minersoc.org tel. 023 44456. I look forward to hearing from you.

Yours sincerely XXXXX Conference Convenor