Writing 4 -- Business Writing Module by csgirla


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									Business Writing -- How to write Professional emails….
What is a professional email?  Writing to a professor, university office, or business  Formal not informal  Need to make a positive impression by how you write Things to keep in mind: 1. Be brief. Not more than one screen in size. Make your point clearly. 2. Use short paragraphs: 1-3 sentences only, put one space between paragraphs. 3. Use formal writing style
  Good punctuation Capital letters  good spelling (use your spell checker)

4. Use the subject line. This should tell them what you are writing about, and show them it is not SPAM
o o o Writing 3 Research Paper Extension How to register for online courses Ordering a transcript

5. Be respectful, begin with:
  Dear Mrs. Green Don’t use Hey! or Hi! Even if your professor is informal in class

6. State who you are – name, class, section
 This is Ahmed Ould Eli in Third Year Writing

7. Sign off with your full name. Include your:
  full name as it is on the class list English name if you use one   Student ID number email address

8. Sign off in a business-like fashion:
    Yours truly, Sincerely, With kind regards, With thanks,

9, Use the “Reply” function to include a copy of the letter your professor sent to you

Two kinds of emails:
informal  To friends, someone who is your peer (equal)  Chatty, personal  Begin with personal comments, How are you? How are you feeling? Thank you sooo much….  No need to worry about spelling, punctuation, capitalization  Have fun with emoticons, smiley faces, @@#$#!!, SHOUTING, ur  ?  Send pictures  Sign off with ―cu‖ or an emoticon  Use your MSN name: smileygirl@hotmail.com  Use your mother tongue in your email—Arabic characters for example  Use abbreviations formal -- professional  To instructors, job supervisors, business contacts, someone who is to be respected  Business like – use formal language even if your instructor is informal in class  Begin with who you are, why your are writing  Always spell check, use academic standards for grammar, style  NO emoticons, no MSN type abbreviations, use formal English  Do not send pictures, but you may start letter with quotations from the email you are replying to  Sign off professionally: Kind regards, Yours truly, Sincerely  Use the name on your instructor’s class list, include the name you use everyday, student ID number, class name and year (Writing 3)  Non-English characters show up as @# …. How will your instructor know who is writing?  Don’t use Arabic  Never say ASAP to your professor!  Never say ttfn or cu or lol

Sample abbreviations for MSN: FYI = for your information BTW = by the way FAQ = frequently asked questions LOL = laughing out loud ROFL = rolling on the floor laughing TTYL = talk to you later CU = see you TTFN = ta ta for now

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